Personal Training Accounting Software | Learn: Your Fitness Business Resource

Personal Training Accounting Software

Tyler Spraul is the director of UX and the head trainer for He has his Bachelor of Science degree in pre-medicine and is an NSCA-certified strength and conditioning specialist. He is a former All-American soccer player and still coaches soccer today. In his free time, he enjoys reading, learning, and living the dad life. He has been featured in Shape, Healthline, HuffPost, Women's...

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UPDATED: Aug 25, 2020

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  • Running your own personal training business requires precise financial planning.
  • Accounting software can take the guesswork out of billing.
  • Managing your clients’ monthly billing statements should be a streamlined process.

As a certified personal trainer, you are in the business of helping people live a healthier lifestyle. And although it’s a rewarding position, it can also be challenging. Your clients come to you because they need help overcoming the obstacles preventing them from making positive changes in their lives. On top of that, you have to keep up with the more tedious side of your business, which includes your finances.

How can you grow your business and keep it running smoothly while motivating clients to succeed? The answer is simple technology.

Mind-boggling spreadsheets and stacks of papers are confusing and only add to the stress of being your own boss.

Thankfully, there are some functional and efficient apps that make being a personal trainer easier, even from the accounting side. For managing the rest of your business, request a demo today of our All-In-One Fitness Business Management Software.


Personal Training is a business. Whether you work independently or employ others, invoices need to be created, bills need to be paid, and you need to file taxes. Personal training business software is no longer a matter of convenience. To run your business efficiently, you need software that streamlines your financial process.

With Acclux, you can create professional invoices that you can send directly from the app. You even have the capability of getting paid online. Each invoice is included in the body of the email as a PDF attachment. In addition, you can track your payments from the Acclux dashboard.


Freshbooks keeps track of your money and even sends it to your accountant every quarter. Specifically designed for small businesses, Freshbooks makes it easy to keep your finances organized.

Freshbooks’ benefits:

  • Time Saver – It’s easy to use and helps you stop wasting time on the floor filling out spreadsheets.
  • Professional – Freshbooks’ layout exudes professionalism with all your information stored in one place.
  • Profitable – Because all of your financial information is accessible from one place, this makes it easy for your clients to pay you.

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More Accounting Software

Quickbooks, MYOB (Mind Your Own Business), and Peachtree are a few of the most popular accounting software for small businesses.

Each of these programs enables you to:

  • Track your clients’ training sessions and record the details
  • Create billing invoices
  • Track expenses, pay bills, and print invoices
  • Run reports
  • Process payroll for your employees and yourself

Managing Your Personal Training Business

Knowing that you will probably have to take care of the administrative and accounting aspects of your personal training business can be overwhelming. In addition to keeping track of your clients’ needs and progress, you need to accurately keep track of your ROI (return on investment). And although it may seem impossible, there are ways you can make life a little easier.

Dedicate at least one day a week to making sure all of your clients’ training sessions and notes are current. Even with the best of intentions, things can go awry if you are overwhelmed at work.

As a personal trainer, you don’t have the time to fuss with paper documents and spreadsheets. And you definitely don’t want to make mistakes with your financial statement. Investing in personal trainer software will alleviate that weight on your shoulders and let you focus on your clients.

Frequently Asked Questions

Should I hire an accountant?

While accounting software does make life easier, if you own a business or manage employees, an accountant can help you make sure that you are paying your taxes correctly and can help you save money with deductions.

How do taxes differ for someone who is self-employed?

When someone is an employee, taxes are deducted from their paychecks; additionally, the employee’s employer pays a certain percentage of taxes. When someone is self-employed, taxes are not deducted from their income and it is up to the individual to pay their taxes in a timely manner.

What happens when you get audited?

Most of the time, an audit simply involves having to answer additional questions about your income or expenses from the IRS by mail. Sometimes, however, you will be asked to appear in-person to speak with an auditor to provide a more detailed explanation about your income or expenses. If you meet with an auditor in-person, you have the legal right to bring an accountant and/or attorney with you.

Grow and manage your business with our All-In-One Fitness Business Management Software. Request a demo today.

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