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Posted by on November 18, 2023 — Updated on August 30, 2025
Compare the best Pilates studio billing software from Exercise.com, Mindbody, WellnessLiving, and more.
Managing a Pilates studio requires precision, not only in movement but also in business operations. From memberships and class packs to HSA/FSA payments and online sessions, having the right Pilates studio management software ensures your studio runs smoothly. Many owners start with spreadsheets or basic apps, but these quickly become limiting. That’s why professional Pilates business software is essential for scaling.
If you’re looking for the best Pilates studio software manager to streamline scheduling, payments, and client engagement—or searching for Pilates instructor business software to grow your brand—Exercise.com is the complete solution. More than just billing, it’s an all-in-one Pilates management software platform.
Running a Pilates studio sounds glamorous until you’re knee-deep in admin headaches. Between managing instructors’ schedules, chasing late payments, and juggling different apps for classes, billing, and client communication, it often feels like you’re spending more time on spreadsheets than in the studio. Many owners tell us that trying to run their studio on free or piecemeal tools feels like duct-taping their business together—leading to double bookings, lost revenue, and frustrated clients. That’s why you need all-in-one Pilates studio management software like Exercise.com, where everything from billing to class scheduling happens in one seamless platform. If you’ve been researching the best Pilates studio software, you’ll find that Exercise.com stands out as the most complete option for studio owners who want to simplify, scale, and keep their calendars full.
Pilates payment processing is one of the biggest stress points for Pilates studio owners. Whether it’s handling recurring memberships, drop-in class passes, or private session packages, clunky payment systems create bottlenecks and cash flow gaps. And if you’ve ever had a client ask about paying with an HSA or FSA, you know how complex that can get. Exercise.com solves this with robust payment solutions for Pilates studios—including automated billing, recurring membership management, and support for HSA/FSA workflows with the right processor configuration. Our platform is also built with financial visibility in mind, helping you forecast expenses with detailed reports—similar to the insights you’d get from how to create a gym budget.
Scheduling is another make-or-break issue for Pilates studios. Without the right Pilates class scheduling software, you risk overbooking reformer sessions, frustrating clients with last-minute cancellations, or losing revenue when your system can’t manage waitlists. With Exercise.com, you get a Pilates studio scheduling software app that makes it easy for clients to book, reschedule, or join waitlists directly from their phones. Think of it as the app to book Pilates classes your clients already expect, fully integrated with your instructor calendar. This isn’t just Pilates scheduling software—it’s a complete Pilates studio booking software solution that keeps your team organized and prevents costly errors.
The modern Pilates studio can’t survive without a digital component. Clients expect online booking, hybrid memberships, and access to digital class libraries. Yet most standalone Pilates software apps only cover one piece of the puzzle. Exercise.com empowers you to go beyond in-studio sessions by offering the best software for online Pilates classes. With our platform, you can stream, sell, and manage on-demand or live Pilates programs—unlocking new revenue streams while reaching clients outside your studio walls. This kind of Pilates instructor business software allows you to scale without adding overhead, ensuring your business thrives even during seasonal slowdowns. For more strategies, see how to create multiple gym revenue streams.
Studio owners who research Pilates software reviews often find complaints about clunky interfaces, missing features, or poor customer support. That’s why we built Exercise.com to be a true all-in-one Pilates business software and Pilates studio management app that scales with you. Whether you’re looking for Pilates instructor software to manage private sessions, Pilates software programs online for hybrid classes, or a full Pilates studio software manager to handle everything under one roof, we’ve got you covered. If you’ve been wondering what is the best pilates studio software, the answer is the one that unifies billing, scheduling, online classes, and client communication in one place—Exercise.com.
Running a Pilates studio is hard—we get it. Between reformer maintenance, instructor sub requests, late-cancel policies, and keeping classes at capacity, the admin load can feel heavier than a hundred springs. You built your studio to transform lives, not to wrestle with spreadsheets. With Exercise.com, you’ll get the systems that handle the busywork so you can focus on your clients, your community, and your craft. You’ve got this—and we’ve got your back. Ready to simplify and grow? Get a demo now.
Choosing the best Pilates billing software is a critical decision for Pilates studio owners and managers. This software not only streamlines the financial aspects of running a Pilates studio, such as processing payments and managing invoices but also integrates these functions with class scheduling and client management. The ideal Pilates billing software should offer a harmonious blend of efficiency, user-friendliness, and comprehensive features to ensure smooth financial operations.
Find the best billing software for Pilates instructors, personal trainers, fitness instructors, and yoga instructors who want software to manage Pilates billing online and in-person, create workouts online for clients, offer workout logging to clients, sell workout plans online, run online workout groups, and more—all from your own custom branded fitness app. See why the best white label fitness app software and best personal trainer app builder software can help you to make a fitness app and have your own Pilates studio billing, booking, and client management platform without all of the hassle and expense of creating a fitness app from scratch.
Exercise.com is a leading contender in this category, distinguished by its robust functionalities that extend beyond basic Pilates billing management. Recognized as the best pilates studio software and the best yoga studio software, it also ranks high as the best personal training software and the best gym management software. Exercise.com excels in offering an all-in-one solution for Pilates studios, encompassing class management, client engagement, workout planning, and, crucially, efficient billing and invoicing systems – making it the top choice for studios seeking the best billing software for Pilates.
| Software | Class Management | Booking | Mobile Apps | Custom Branded | Workouts | Goals | Records | Measurements | Payments | Invoicing | Waivers | Assessments | Messaging | Reports |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Exercise.com | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Mindbody | Yes | Yes | Yes | No | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| WellnessLiving | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Zen Planner | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | Yes |
| Vagaro | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
Exercise.com stands out as the best Pilates studio billing software, offering a comprehensive suite of features designed for the efficient management of Pilates studios.
As the best billing software for Pilates, Exercise.com provides an all-encompassing solution, not just for billing and payments, but also for class management and client engagement, making it a top choice for Pilates studios seeking a holistic approach to studio management.
Here’s just some of what you can do on the Exercise.com platform:
Process payments for open gym, classes, and personal training.
Create gym landing pages easily.
Manage fitness challenges (Read More: 100+ Fitness Challenge Ideas)
Offer on-demand fitness content.
Create classes and fitness groups.
Conduct gym livestreaming easily.
Engage with clients via automations.
Manage leads with a gym CRM.
Create and send fitness assessments with ease.
Use fitness habit tracking to inspire and motivate gym members and clients.
Use fitness progress photos to engage with members.
Use fitness leaderboards to track event performance and inspire healthy competition.
Create exercise supersets in a snap.
Program exercise rep max progressions with ease.
Use the exercise demonstration video library or create your own custom exercise demonstration videos.
Create workout plans for parents and dependents, teams and more.
Cast gym TV workouts to in-gym TV screens quickly and efficiently.
Manage multiple groups and locations with ease.
Manage clients and gym members with ease. An online training software comparison for personal trainers makes it easy to see why Exercise.com offers the best client management functionality for in-person and online personal training. The best personal fitness trainer software should work for you on the go, just like in the gym.
Book appointments for parents and dependents with ease. (Read More: Best Gym Booking Software)
Gym check-in software that makes your life easy. (Read More: Best Gym Check-In Software)
Communicate with gym members, athletes, team members, personal training clients, class members, parents, and dependents via SMS, email, and in-app push notification.
View performance over time, track personal records, and other fitness stats with performance reporting dashboards. The best fitness software for personal trainers offers exercise tracking, habit tracking, workout tracking, and more.
And of course, view all of your gym business reports easily too.
All from your custom-branded fitness apps (Read More: Best Gym Mobile Fitness Apps Software)
If you’re running a Pilates studio, you already know how important it is to have reliable billing, scheduling, and class management systems in place. The best Pilates studio billing software does more than just process payments—it handles everything from Pilates class scheduling software and HSA/FSA payment processing to automated reminders, mobile apps, and client management features.
The best Pilates studio management software offers:
With Exercise.com, you get all of this—and more—in one platform that’s fully customizable for Pilates instructors and studio owners.
| Feature | Description |
|---|---|
| Pilates class scheduling software | Set up recurring sessions, class limits, waitlists, and custom availability |
| Billing & Payment Solutions | Process memberships, drop-ins, class packs, and retail sales—with HSA/FSA support |
| Mobile App (iOS/Android) | Branded Pilates software app for bookings, payments, and digital programs |
| Client Management | Track attendance, membership status, documents, progress, and waivers |
| Online Pilates Studio Software | Deliver on-demand video, live sessions, or custom workouts from anywhere |
| Automated Reminders & Notifications | Reduce no-shows with email/SMS alerts |
| Instructor Scheduling Tools | Assign instructors and view calendars at a glance |
| Fitness Billing Reports | Understand revenue, recurring payments, and client purchase history |
Juggling multiple tools—like one app for scheduling, one for payments, and another for communication—can get messy fast. That’s where a platform like Exercise.com comes in. It serves as a comprehensive Pilates management software solution, ideal for:
You can even use Exercise.com as a Pilates instructor business software to run private sessions, group classes, or virtual programs from a single dashboard.
| Software | Key Features | Best For |
|---|---|---|
| Exercise.com | Complete Pilates studio software manager, billing, scheduling, app, analytics, HSA/FSA support | All studio sizes and instructor businesses |
| WellnessLiving | Good client-facing interface, decent booking system | Yoga & Pilates hybrids |
| Mindbody | Large network exposure, solid billing tools | Established studios with a large staff |
| Vagaro | Simple interface, affordable | Solo instructors or new businesses |
| Momence | Modern event and class booking with live video | Online-focused Pilates delivery |
Unlike standalone Pilates booking software, Exercise.com is built specifically for fitness professionals who want full control over branding, billing, scheduling, and digital class delivery—without duct-taping third-party tools together.
Looking to scale? The best Pilates software programs let you run:
Whether you’re offering online Pilates classes, private 1-on-1 sessions, or digital downloads, Exercise.com provides the best online studio software for Pilates businesses.
✅ Powerful Pilates studio management software
✅ Branded app to book Pilates classes
✅ Handles billing, scheduling, and automation
✅ Accepts HSA/FSA payments
✅ Scales with your business—from solo to multi-location studios
If you’re looking for Pilates studio management, scheduling, billing, and app delivery—this is the all-in-one solution designed for serious professionals.
Book your free demo now to experience the most flexible and powerful Pilates business software available. Whether you’re running an in-person studio, online sessions, or hybrid offerings, Exercise.com grows with your Pilates brand.
Mindbody is a widely recognized software in the wellness industry, known for its comprehensive approach to studio management, including Pilates studios.
Mindbody, as one of the best Pilates studio software options, offers a range of features ideal for larger studios but may lack the personalized touch and custom branding that smaller studios or individual trainers find in Exercise.com.
Read More: Mindbody
WellnessLiving provides a versatile solution tailored to meet the needs of Pilates studios, emphasizing ease of use and client engagement.
WellnessLiving is an excellent choice as the best billing software for Pilates studios, particularly those prioritizing client retention and engagement, though it may lack the customizability and individual focus provided by Exercise.com.
Read More: WellnessLiving
Zen Planner is tailored for small to medium-sized fitness businesses and Pilates studios, offering effective solutions for class management and billing.
Zen Planner is a solid choice for Pilates studios needing the best Pilates billing software with robust class management features, but for more comprehensive workout libraries and communication tools, Exercise.com is a superior option.
Read More: Zen Planner
Vagaro caters to a broad spectrum of wellness businesses, including Pilates studios, with its all-encompassing software solution.
Vagaro is a competitive option for Pilates studios looking for the best Pilates studio billing software, though it may lack the specialized focus and pricing transparency of Exercise.com.
Read More: Vagaro
| Platform | Scheduling & Booking | Billing & Payments | Online Classes | Branded App | Notes |
|---|---|---|---|---|---|
| Exercise.com | Yes – advanced Pilates scheduling software & Pilates class management | Yes – automated billing, memberships, and HSA/FSA support | Yes – livestreams & on-demand, best software for online Pilates classes | Yes – custom Pilates software app | Best all-in-one solution |
| Mindbody | Yes | Yes | Yes | Yes | Popular, but costly for smaller studios |
| Vagaro | Yes | Yes | Yes | Yes | Affordable, fewer advanced billing features |
| Free/Generic Apps | Limited | Limited | No | No | Not scalable, limited Pilates studio scheduling software |
Owners often ask: What are the best payment solutions that can help my Pilates studio accept HSA and FSA payments without hassle? Exercise.com provides advanced payment solutions for Pilates that support credit cards, ACH, and HSA/FSA integrations. It’s also considered one of the best fitness billing software systems available.
As complete Pilates scheduling software, Exercise.com handles class sign-ups, waitlists, and recurring memberships. Clients can reserve spots using a branded app to book Pilates classes or through your website.
Unlike free apps, Exercise.com doubles as a Pilates studio management app and Pilates class scheduling software. This includes reporting, instructor scheduling, and integrated CRM to boost retention.
If you’re teaching virtually, Exercise.com is the best software for online Pilates classes. From livestreams to pre-recorded content, you can run a hybrid Pilates business using a single online studio software for Pilates solution.
Your studio can have its own app for Pilates business, branded to your name and logo. This makes it easier to manage memberships, deliver content, and keep clients engaged through push notifications.
Whether you’re searching for Pilates studio management software, Pilates software programs, or Pilates business software that handles billing, the right platform makes all the difference. While tools like Mindbody and Vagaro provide partial solutions, they lack the seamless billing flexibility and branding options Pilates owners need.
Exercise.com is the most complete solution. From Pilates class scheduling software and Pilates booking software to Pilates instructor business software and custom apps, it’s the best way to manage and grow a Pilates studio.
Get a demo today and see why Exercise.com is the best Pilates studio billing software for your business.
Selecting the best Pilates studio billing software involves several crucial steps to ensure you find a solution that meets your studio’s specific needs.
Exercise.com, as the best billing software for Pilates, offers these features, providing Pilates studios with a secure and efficient solution for managing financial transactions.
Exercise.com excels in providing an integrated solution, making it the best Pilates studio software for managing both financial and class-related aspects efficiently.
As the best Pilates billing software, Exercise.com offers extensive customization and detailed reporting, ensuring Pilates studios have all the tools necessary for successful financial management. By considering these steps, Pilates studios can choose the best Pilates studio billing software to streamline their financial and operational processes, with Exercise.com being the top recommendation for its comprehensive, customizable, and user-friendly approach.
The best Pilates studio software is Exercise.com because it combines Pilates studio booking software, billing, CRM, reporting, and online delivery in one system.
The best payment solutions for Pilates are those that accept credit card, ACH, and HSA/FSA payments. Exercise.com supports all of these, making it easier for clients to pay however they prefer.
Many clients today are looking to use Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) to cover Pilates sessions—especially when recommended by healthcare providers. With Exercise.com, you can:
If you’re wondering, what are the best payment solutions that can help my Pilates studio accept HSA and FSA payments without hassle? — this is it.
Yes. Exercise.com provides Pilates instructor software that allows instructors to schedule classes, manage clients, and even deliver online bootcamp-style Pilates programs.
Yes. With Exercise.com, you can run livestreams and on-demand sessions, making it the best platform for online Pilates classes.
Absolutely. Exercise.com works as software for small Pilates studios just as well as for larger franchises. It scales with your growth and adapts to different business models.
Exercise.com is considered the best Pilates studio billing software due to its comprehensive billing features, integrated class management tools, customizable options, and robust client engagement functionalities, making it ideal for Pilates studios seeking an all-encompassing software solution.
Billing software improves the management of Pilates studios by automating financial processes, reducing administrative workload, enhancing client payment experiences, and providing detailed financial insights, leading to improved efficiency and client satisfaction.
Yes, the best billing software for Pilates studios, like Exercise.com, can seamlessly integrate with other studio management tools, offering a unified solution for managing all aspects of a Pilates studio’s operations, from client management to class scheduling and financial transactions.
Pilates studios should look for features such as versatile payment processing, efficient invoicing and billing, secure transactions, class management integration, client engagement tools, and comprehensive reporting in billing software to ensure smooth and effective studio operations.
Mobile app support is crucial in Pilates studio billing software as it allows both studio owners and clients to manage financial transactions, class bookings, and studio interactions conveniently from their smartphones, enhancing accessibility and operational efficiency.
The best billing software for Pilates studios is one that offers comprehensive features like client billing, payment processing, subscription management, and financial reporting. Exercise.com is highly recommended for Pilates studios due to its robust billing and invoicing capabilities, along with its ability to integrate with class scheduling and client management.
The profit margin for a Pilates studio can vary widely based on location, studio size, pricing, and operational efficiencies. Generally, profit margins can range from 10% to 35%. Efficient management, effective marketing, and client retention strategies play a significant role in enhancing profitability.
Yes, you can make a living as a Pilates instructor. Income depends on factors such as the number of classes taught, private session rates, location, and additional offerings like online classes or workshops. Successful instructors often combine studio work with private clients and online classes to maximize earnings.
Pilates is in high demand, especially as more people seek low-impact exercises that improve flexibility, strength, and mental well-being. Its popularity is also bolstered by its adaptability for different skill levels and the growing awareness of its health benefits.
The size of a Pilates studio depends on the number of clients you plan to serve and the type of classes offered (mat classes require less space than equipment-based sessions). A small studio might be around 500-1000 square feet, while larger studios could be 1500 square feet or more.
Pilates is a growing business, with an increasing number of people discovering its benefits for physical and mental health. The rise of wellness culture and the adaptability of Pilates to various demographics contribute to its growing popularity and business potential.
Yes, you can run a Pilates business from home, especially if you focus on small classes, private sessions, or online instruction. This setup can significantly reduce overhead costs and offers flexibility in scheduling.
The cost of opening a Pilates studio varies based on location, studio size, and equipment. Initial expenses can range from $10,000 for a small home studio to $50,000 or more for a larger, fully equipped commercial space.
Exercise.com’s billing software helps Pilates studios streamline their financial operations. It offers features like automated billing, secure payment processing, subscription management, and detailed financial reporting. This integration with other studio management tools like scheduling and client tracking simplifies the administrative process, allowing studio owners to focus more on client service and studio growth. Exercise.com’s comprehensive platform ensures smooth financial operations, enhancing overall business efficiency.