PTminder Comparison (Pricing, Features, & Benefits)

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Review our head-to-head PTminder software comparison to see why has a leg up. Get a custom web and smartphone app designed for your brand with additional customization available throughout your custom-built software. Grow your business. Turn leads into clients. Increase revenue. All with’s All-in-One Business Management Software

Fitness Software
PT Minder
Dedicated Account Manager
Dedicated Zapier Support
Client Automation
Performance & Measurement Reports
TV Workouts
Offer Online Workout Memberships
Run Workout Challenges
Sell Workout Plans
Group Training
1-1 Training
Custom Exercises
Marketing Integrations
Custom Branded
iOS & Android Apps
Online Training
Sell Products
Payment Processing
Gym / Facility Management
Exercise Library
Client / Class Scheduling
Workout Creator / Logger

Choosing management software to manage your fitness or personal training business is a big decision. It is important to have access to features that are useful to you and your clients, but that also fit into your budget.

This guide will discuss those important features of fitness business software with a comparison of PTminder and, including mobile apps, customization, e-commerce, workout management, workout creation and delivery, and performance assessments.

If you’re ready to grow and manage your business with software that can be customized to your business, book a demo with

Fitness Pros Who Trust

PTminder Software Review

PTminder logo2

PTminder was founded in 2012 and its headquarters are located in New Zealand. PTminder is focused on fitness business software for individual personal trainers or small or medium personal training or fitness businesses. was founded in 2010 and offers an all-in-one software option that fitness professionals and personal trainers can use to enhance loyalty with clients, maximize revenue, and build a successful business. Using to build and manage your fitness business gives you access to features like custom dev for mobile apps and websites and a successful team with a proven record. also has an advisory board made up of fitness professionals and experts that provide feedback and expertise to build features that fitness businesses and personal trainers will actually use.

Unless otherwise stated, all images and reviews below are of/about’s All-In-One Fitness Business Management software platform.

PTminder vs

PTminder is a cloud-based software geared toward personal trainers and personal training businesses. The software offers five pricing plans based on the number of active clients and active personal trainers. Each tier offers similar options such as scheduling, client management, assessments, workout and nutrition planning, payments, reporting, and automation.

In comparison, offers all of these features, plus additional useful features, without pricing tiers based on the number of clients and trainers. As you grow your business, there is no need to worry about changing your plan or paying more as you add more clients. offers additional options not offered by PTminder, such as a full suite of fully customizable performance assessments, marketing integrations, client and trainer workout logging options, and staff roles and permissions.

Fitness Business Management Software

There is a multitude of fitness business software options available on the market. The software you choose should work for you and allow you to spend time growing your business, not learning and training staff on two or more separate systems.

PTminder has many useful features for personal trainers and fitness professionals but is lacking in some areas. Fitness businesses and trainers would need additional software to maximize their potential, increase productivity, and optimize efficiency.

PTminder’s negative ratings are based around features and ease of use. Users commented that the visual appeal is lacking, the interface is clunky, and the app does not flow well across screens. is an all-in-one software that provides personal trainers and fitness professionals with numerous options for scheduling and booking, payment tools and reports, workout creation/delivery, and business/management processes. Everything you need to run a successful business is at the tip of your fingers and no need to learn separate systems or software to manage your business.

Developing an easy intake system with my apps and ways to scale the delivery of workouts has been huge. Working with 20-30 individuals who each have specific goals and restrictions can be challenging, but your platform makes it easy to organize everyone’s programs and put a plan together that will get them the best results possible.
Dean Somerset 
We went live with our Fitness Business Management software at 4 locations. Everything is working great. The import and export are easy and the guys are really liking the look and convenience of the platform. From both my side and the user side the platform has exceeded our expectations.
The simple, effective tools help expand and simplify my coaching process.
Dean Somerset 
Before I came across, the process I used to try and communicate a program with an athlete long distance was extremely cumbersome. Those days are long gone, and I look forward to providing professional, clean, organized, and effective programs to clients for years to come.
Chip Gosewich PMR Performance
The team is amazing, and their all-in-one software is more than we ever expected! All of this is made possible by a high-quality team. makes my life easier by providing an all-in-one solution and the opportunity to help those who otherwise would never have access to my programming!
Tony Gentilcore Founder, Core Online

Client/Class Scheduling

PTminder allows trainers to set their availability and clients can book sessions or appointments from the app or dashboard. Some users have commented that it can be difficult or tedious to make new calendar entries or mark unavailable time for the trainers. allows you to set trainer’s availability, track visits, book classes or appointments, provide recurring appointment reminders via email and text, and offer calendar integration with Google and Apple for easy management.

Gym/Facility Management’s Fitness Business Management (FBM) software makes reports easy.

Never worry about sales, staff, clients, or data logged falling between the cracks with reporting at your fingertips in your custom web and mobile apps.

Managing a staff of any size is time-consuming but FBM saves you time with assignable staff roles, so you can put staff management on autopilot.

Plus all your reports can be run in a single software. No more safaris for which software has which reports.’s Fitness Business Management (FBM) software makes reports easy — sales, business, appointments, class, and payroll reports all in one place. Plus you can also sort reports by:

  • Client
  • Location
  • Services

These reports empower you to have your finger on the pulse of your business and if you’re bringing on new trainers you’ll know how much to pay staff based on commissions.

Client Automation

PTminder offers automated text and email reminders for upcoming classes and bookings. not only offers automated reminders but also offers additional automated features, including:

  • Automatic Emails and Texts/Other Automatic Features
  • Highlight
  • Automate Workout Delivery
  • Automate Resource Delivery
  • Automate Assessment Delivery
  • Automate Reminders/Alerts via app, text, and email

Dedicated Zapier Support partners with Zapier so that your business can have access to any tool it needs for a fully customizable, immersive, user-friendly experience.

Dedicated Account Manager

Every client receives a dedicated account manager for all of their software-related needs. From adding an online store to full website redesigns, your account manager is there to help you and your business succeed.

Customized Software

Customized software is a must-have in today’s digitally-fueled world and it’s a feature that not only offers but excels in.

Let’s look at how excels in app and web customization.

All my clients are required to use my online training. When training with me personally face-to-face, they have my app. They train with me—let’s say two days—and then they have the app for one. So they’re constantly working out on their own or required to utilize the app logging so that I can now check on them
Ashton Roberts AR Performance Training
For a while now, we have been looking for a great way to provide an all-encompassing experience for basketball players. The customization features of the web platform and custom-branded apps have allowed us to do that, creating the perfect marriage between our expert content and all of the really cool features that help separate us from the rest of the competition.
Kyle Ohman Basketball HQ has brought a whole new element to my programming. I am super jealous of my brand and make quite a few demands, um, suggestions for the app. They are always eager to work with me and go above and beyond to deliver. Truly a gold medal team!
Kellie Davis Fit Thrive
Developing an easy intake system with my apps and ways to scale the delivery of workouts has been huge. Working with 20-30 individuals who each have specific goals and restrictions can be challenging, but your platform makes it easy to organize everyone’s programs and put a plan together that will get them the best results possible.
Dean Somerset has allowed a lot of flexibility with integration, so I can better connect with my customers. They developed a way to integrate with my CMR so I can send email sequences after purchasing, and they also created an upsell option on the sales page that offers exclusive products to customers.
Kellie Davis 
The team is amazing, and their all-in-one software is more than we ever expected! All of this is made possible by a high-quality team.


The additional cost for mobile app branding and customization with PTminder is $50 a month on top of the monthly subscription fee. With this addition, businesses or trainers can use their colors, logos, and are listed in the app store with the business name and description. offers a fully customized app, along with options for web customization and additional dev work.  The exercise library is customizable as well; personal trainers can also embed their own videos into their platform, add training blocks, and customize performance assessment features that work best for them and their clients.

iOS & Android Apps

An effective mobile app is critical for personal trainers and fitness businesses because clients want to book and manage classes and appointments, see workout progress, view and log workouts, and manage payments anytime and anywhere.

PTminder has a mobile app available in the app store for iOS and Google Play. The standard PT Minder app is available with all pricing tiers, but the branded and customized mobile app is a paid add-on of $50 a month in addition to the monthly fee of $32 to $110. offers a variety of features with its mobile apps, including automation, security, and integrations. In addition, mobile app customization is available for all customers, no need to pay an additional monthly fee for that benefit.


PTminder does not offer websites. offers clients a responsive and SEO-driven website built to convert visitors to leads. There is an array of customizable features like inputting a blog for posts, inputting sections for e-commerce, unlimited theme changes, and custom graphic work. If there’s something that you want to be added to your website, our world-class dev team will make it happen.

Security Features

PTminder is SSL secure, but there is limited information online about additional security features.

No need to worry about security with We offer a secure platform, with software that is SSL Secure, a Privacy Shield Framework, and access using Google Cloud.

Marketing Integrations

PTminder has integrations for payment processing through Stripe, Paypal, GoCardless, DebitSuccess, and others.

In comparison, has integrations for payment processing and marketing. There are endless integrations and add-ons, including MailChimp, ConstantContact, ConvertKit, Zapier, Google Analytics, and Facebook Pixel.

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Workout Software

PTminder has an exercise library and workout planner that can be used to plan and send workouts to clients. Clients and trainers can also track and log workouts in the mobile app. allows personal trainers to deliver workouts to clients near and far using a customizable workout creator and exercise library and automated delivery to clients. Imagine designing workouts for clients in another state, planning a program specific to their fitness goals, and having that automatically delivered to them based on their workout routine and schedule.

Clients and trainers can track and log workouts for easy viewing of progress toward goals and to see short-term and long-term results.

Workout Creator/Logger

PTminder has a workout creator, which utilizes an exercise library to create individualized workout plans. There is also an option to add custom exercises and website addresses for videos you prefer from certain websites.

Similarly, offers an easy-to-use workout creator and exercise library. Not only can you add custom exercises, but you can also add videos, notes, or tips with those custom exercises. You can also automate the delivery of your workouts. PTminder does not have an automated delivery option for workout plans. You can create and assign workout plans for clients, but there is not an option to have them delivered automatically on specific dates/times. With, personal trainers can automate workout plans, nutrition plans, or fitness information in a pdf format to clients.

1-1 Training

One-on-one training is meant to be personalized and a client should feel like they are receiving top-of-the-line service.’s software provides trainers and fitness facilities with the software needed to make one-on-one training as simple and as personal as possible.

Group Training’s group training feature provides the same resources and support as it does for one-on-one training but members benefit from the community and accountability of the group setting.

Online Training

Let’s say you have a client that travels for work but enjoys working out three times a week in his/her hotel gym. With, you can create a workout plan and set up automatic delivery on Mondays, Wednesdays, and Fridays for the client to access from their cell phone.

Exercise Library

PTminder offers an exercise library, as does

With’s exercise library, you can customize your own exercise library with videos, tips, steps, and notes.

Custom Exercises’s exercise library provides users with the ability to add their own custom exercises, exercise demos, and workout videos to the library. Some workout customization options include:

  • Workout Plan Creator
  • Intervals
  • Alternate
  • Block
  • Smart Delivery
  • Custom Exercise Library
  • Easily Embed Your Videos into Your Platform
  • Your Descriptions, Workouts, etc

TV Workouts

Clients in busy group sessions can see you performing the movements along with them by casting your custom exercise videos directly onto gym television screens.

E-Commerce Software

PTminder includes features for clients to book and pay for classes or packages from the calendar during the booking process via the mobile app. Using the workout creator, trainers that use PTminder can send custom workouts to clients. There are no features to sell workout plans to virtual clients, sell group memberships, or offer group challenges.

With, the e-commerce options are endless to engage clients and increase revenue. You can sell workout plans to face-to-face or virtual clients, offer group workout membership or workout challenges, and deliver customized or sport-specific workouts via the mobile app.

My custom-branded apps have made my life easier and helped streamline my online training, which in turn has transformed into a pretty awesome additional revenue stream for me and my family.
Tony Gentilcore has enabled our company to expand in ways we couldn’t imagine possible. As a Strength Coach that also manages the business this platform has made it much easier to get our programming out to not only our local clientele but also new clientele throughout the world as well as our professional athletes in different cities.
Eric Mahanke Carr Elite
I sold a workout program and matched my yearly salary of in-person training within two weeks of selling to my community.

Payment Processing

PTminder works with payment integration services to pay for classes or appointments from the app as they are booking from the calendar. makes it easy to set up packages for your personal training where clients can pay a one-time or recurring fee or membership with cash, check, or credit card. You can also allow online purchasing of packages and run business and sales reports from your dashboard.

Sell Products

Increase revenue by selling products like branded apparel, water bottles, gear, and supplements.’s software provides complete e-commerce capabilities so that you can increase merchandise sales. A big benefit of being able to sell branded merchandise is that your clients will become walking advertisements for your fitness facility or training program.

Sell Workout Plans client Mike Boyle, of Mike Boyle Strength & Conditioning (MBSC), had over 700 clients within 12 months of releasing programming online using our software!

Offer Online Workout Memberships

Cater to traveling clients, stay-at-home moms, and any other target demographic that cannot find time to go to the gym by offering online workout memberships; this way, you can attract and retain more clients and you free up space in your facility as these clients will be working out at home, in a hotel gym, or elsewhere.

Sell Workout Challenges

Workout challenges are a great way to keep clients engaged and motivated! Challenges are also a great way to attract potential gym members or clients who may be on the fence about signing up for a membership. If they are able to participate in a challenge with their friends or loved ones, they will stick to the challenge and this will give you time to sell them on a potential membership.

Performance Health Software

PTminder has features to add and track client assessments, including standard assessments like height, weight, blood pressure, and percent body fat. There is also an option to add custom measurements and you can upload photos or documents. Graphs allow trainers and clients to track progress. offers similar performance assessment options but also features additional options. When you start with a new client, makes it easy to complete a baseline assessment with them, enter their assessment data, and then plan a workout program to match their results and meet their fitness goals.

You can also enter measurement data and injury information. Clients can view their assessment data or graphs to show progress at any time from the dashboard or mobile app.

The performance assessment options are fully customizable, so trainers can include the data that is most helpful for their clients. One cool feature is that you can set up automated assessments to keep your clients regularly engaged and on track to meet their fitness goals.

Working with and their team has been an amazing experience and a dream come true in terms of accomplishing a vision! Their workout technology has helped us effectively engage our community, and I highly recommend to grow your business!
APMD Performance 


With you’ll be able to do the following with performance health assessments:

  • Take clients through your custom assessment to automatically create personalized workouts based on the data important to their success.
  • Implement scalable processes that will sustain the progress of your business, so you don’t lose ground.
  • Easily show clients areas they can improve on from their assessment and turn them into leads

Performance & Measurement Reports’s Performance Health Software allows you to deliver automated assessments to re-engage clients while also providing progress photos and measurements. That assessment can provide history, measurement data, injuries, photos/videos, and goals. You can also use the assessment to trigger a workout specifically developed for that client’s success based on smart data from their onboarding. You can put together a custom way of re-engaging clients how you deem fit.


Both PTminder and provide users with nutrition tracking capabilities.

PTminder Software Pricing

50 Client Plan100 Client Plan150 Client Plan200 Client PlanUnlimited Plan
Personal Trainers or Staff2020202020
Active Clients0-5051-100101-150151-200200 and up
Monthly Price$32$47$63$79$110

PTminder does offer a 14-day free trial with a limit of two clients. Only two personal trainers are included in each pricing tier, but you can add on additional trainers or staff for an extra cost.

The price to add the customized branded mobile app is $50 a month in addition to the monthly fee, for all pricing plans. does not require a cost-per-user, which makes it affordable for all trainers, no matter if you train two people or 200 people.

PTminder Software Competitors

Additional competitors of PTminder are:

The Bottom Line: Pros and Cons

PTminder has some useful features for personal trainers but is also lacking features in specific areas. When comparing PTminder to, has all the features that trainers and businesses would need to manage their clients and run a successful operation.

PTminder Cons

Overall, PTminder is missing some e-commerce, automation, and performance assessment options that other competitor software includes. Trainers or businesses would need one or more additional software packages to have access to all useful features.

Online reviews on PTminder comment on the exercise database and nutrition features, such as the meal plan builder, as lacking. One issue is that the exercise database videos open up a YouTube video, which may or may not show correct form and technique.

The other major con of PTminder is that all pricing plans only include two trainers. You can add additional trainers for an extra cost, which can get pricy. This would be an expensive option for larger personal training or fitness businesses. Pros is truly an all-in-one solution for small, medium, and large personal training and fitness businesses. One option for client management, scheduling and calendars, booking, payments, workout management, and e-commerce. fits the needs of any fitness business, whether you are a single personal trainer looking to build your brand, or a large personal training facility managing the schedules and clients for 25 trainers. has one goal: to help you maximize income and improve efficiency and availability to serve more clients. Our team is made up of seasoned entrepreneurs with a passion for fitness who have created not just “cool” features, but “powerful tools” to create engagement and revenue.

This comparison described the features of PTminder vs. PTminder has many pros, but there are also some cons that can hinder personal trainers and fitness businesses. offers all the features that PTminder has, plus more.

What was most helpful in this comparison? If you’re ready to grow and manage your business with a software option that can be customized to your business, book a demo with


Who are you guys, anyway?

The team at solves a major problem — how to grow your business without wasting time and losing money. We work with the real, confident decision makers — the best of the best — like James Harrison (Steelers great), Don Saladino, D1 Training, Fairchild Sports Performance, and Freestyle Connection — and offer our all-in-one fitness business software to simplify managing your business. The team at solves a major problem — how to grow your business without wasting time and losing money. We work with the real, confident decision makers — the best of the best — like Steelers great James Harrison, Don Saladino, D1 Training, Fairchild Sports Performance, and Freestyle Connection — and offer our all-in-one fitness business software to simplify managing your business.


What sets you apart from your competitors?

We turbocharge your business with our all-in-one fitness business software that’s custom branded for your business.• Efficiently schedule, view, and manage all appointments and classes — including by trainer, location, and service — with easy options for scheduling recurring events and availability.• Save time creating workouts with our simple workout plan creator and exercise manager and built-in integrations, tools, and more.• Sell your training three ways – group subscriptions, individualized training, and single workout plans – to increase revenue inside and outside your training walls.• Take clients through your custom assessments to automatically deliver personalized workouts based on the data important to their success.

Why not pay for custom development?

So many things could go wrong when building custom-branded apps. It's also expensive, takes years to develop, and requires trust with your developers. We have a proven track record delivering apps for top trainers around the world and remove the risks present when doing it on your own.

What if I'm not technical?

You don't need to be. Our dev team will build your custom-branded apps and take care of all the technical stuff so you can focus on what you do best.

What if I don't have a following?

Engaging the followers you have is paramount because you can instantly convert engaged followers into paying clients with your all-in-one fitness business software.

Is it hard to set up?

No, it's very easy. All you need to do is follow our success team’s proven process. We will deliver your custom-branded, all-in-one fitness business software, and you can do what you do best!

What if I wait to implement this solution?

If you wait, you will leave a lot of opportunity on the table to save time as you scale and manage your business with all-in-one software to engage and retain your clients. Whether you’re looking to bill customers on a recurring basis, single session, or package basis, do it all with a fully integrated, secure platform that can support in-person and online payments. This is a high-quality problem to solve. You shouldn’t wait to solve it.

What exactly do I get?

You get all-in-one fitness business software that does everything you need. No more having one software solution for doing personal training, another for booking and scheduling, something else for client assessments, and yet another pricey subscription for marketing and client communication. And then there are custom-branded iOS & Android apps. If you're tired of paying too much for too many moving parts, stop the hacks and demo the all-in-one fitness business software today. This all-in-one fitness business software will save you time running your business, handle everything in one place, provide endless opportunities to engage and retain your clients, and allow you to sell workout plans.

Will this really work for me?

Yes. We have a proven track record with fitness professionals like Ashley Borden, Just-Train, PJF Performance, Madeline Moves, and Fit Thrive. Our all-in-one fitness business software will allow you to grow your business as much as you want.

What are the next steps?

The next step is simple. Click “Get a Price” anywhere on this page and schedule a call with one of our team members.

Will this integrate with my other software?

Our software integrates with a variety of other software including Zapier, Stripe, YouTube, Vimeo, MailChimp, MyFitnessPal, ConvertKit, and more.

What if I don't have the budget?

This is an all-in-one fitness business software that allows you to grow your business as much as you'd like. You should strike while the iron is hot by investing in a workout platform that will help you scale your business, earn more revenue, retain and engage your clients, and save you time running your business.