Inventory Management Overview

With Inventory Management on Exercise.com’s fitness business management software, you can track and manage product stock in one place. From apparel and supplements to equipment and accessories, set up product variants, monitor stock across locations, and make quick adjustments when needed.

Table of Contents

• Inventory Management Overview Video
• What Is Inventory Management?
• Key Actions in Inventory Management

Inventory Management Overview Video

What Is Inventory Management?

Inventory Management helps you keep products organized and in stock across all locations. Use variants (like size or color), track levels by location, and view history for quick audits.
Note: You must have at least one location set up in the system to track inventory. To create a location, follow the steps here: What is a location.

• Create products and set up variants.
• Enable inventory tracking by default or per variant.
• Bulk update tracking and stock settings.
• Adjust stock with clear reasons and notes.
• Review inventory and adjustment history anytime.

Key Actions in Inventory Management

1. Open Your Products Tab

To get started from your dashboard, click the Products tab under Account > Products.

2. Create or Edit a Product

Click to edit or add a new product on the Products page.

3. Set up Variants on the Variants Tab

From the Edit Product page, the Variants tab is where you’ll go to create and manage your product’s variants, including options like different sizes or colors.

4. Set Your Variant Defaults First

Make sure you have inventory tracking enabled before you start creating variants. You can also set the default low stock threshold if you want to receive alerts when inventory is getting low.

5. Create Your Product Options

In the Product Options section, you can add and customize multiple product options like color or size as needed to create the different variants for your product.

6. See Variant Inventory by Location

For each product variant, you have the option to view and edit stock for each location under the Inventory by Location heading.

7. New Manage Inventory Page

We’ve added a new Manage Inventory page under Account > Products > Inventory, where you can see your inventory for all product variants in the platform. You’ll be able to add stock and view inventory levels by location on this page.

8. Adjust Stock via Manage Inventory Page

You can adjust inventory just by clicking the current Inventory value under the Location you want to update. You can also save notes when making your adjustments.

9. Quickly Review Inventory History

The Inventory History link on the new Manage Inventory page will display all actions related to each change in inventory.

10. Choose Product Variants at Checkout

When you’re charging clients for a product, you’ll see the options to select the variant that they want to purchase.

11. Adjust Quantity at Checkout

From the client’s bag, you can adjust the order quantity by increasing or decreasing the number of items to be purchased. As your clients purchase products, the inventory count is updated automatically.

12. Handle Restocks for Refunds

If you need to process a refund for a product that was purchased, you’ll be able to update the inventory and re-stock the product if you want to.

This guide walked you through what’s new in Inventory Management, including how to set up products and variants, track stock by location, make inventory adjustments, and handle purchases and refunds.

Now, you can easily keep track of what’s in stock and ensure accurate availability across your business.