Here is an overview of how Time Tracking works. This guide includes the following key actions: Locating the Time Clock Tab, Creating your Tasks, Setting the Default Pay Rates, Customizing Staff Permissions and Pay Rates, Reporting, and Permissions.

Start from the “Account” tab of your dashboard.

Navigate to the “Time Card” tab on the left side bar.

The first step is to create your time clock tasks. Click on “Manage Tasks”.

Then click on the “Add” button.

Add a description, the default pay rate, the sort order and click on update to create the task. Repeat steps to create as many tasks as needed. The sort order will determine how the list of tasks is ordered when someone goes to clock in.

To set staff member permissions for time card, look for your Staff Members tab on the left side bar.

Next to the trainer you would like to edit, click on the edit icon.

Go to the Permissions tab.

Scroll down to the Manage Time Card Permission and select an option from the drop down list.

A staff member with the permission “Can Manage All” will have admin access to the Time Clock and Time Clock entries.

A staff member with the permission “Can View Others and Clock in and out” will have access to the “Time Clock ” tab but will only be able to clock themselves in and out.

They will also be able to view other staff members’ time card entries by clicking on the arrow next to that staff member.

A staff member with the permission “Can Clock in and out” will only be able to view their own log entries. They do not have access to the Time Clock Tab.

Further down on the permissions page you can give access to the “Time Clock” report by selecting it in the reports. Only staff members who have access to the “Time Clock” tab will be able to export the report.

Once you’ve found the correct staff member, go to the “Revenue” section to set the staff member’s pay rate.

Scroll down to the task pay rates. The default tasks and pay rates will be shown here. If you enter a different pay rate into the field and save, this staff member will receive the customized rate instead of the default.

Save the staff member to save your changes.

You can clock in from any page by clicking on the clock icon at the top of the page.

When clocking in, select the task and add any notes. Then click on the “Clock In” button.

Back on the “Time Card” tab, you can also clock in staff members by clicking on the clock icon next to their name.

Clicking on the arrow icon next to a staff member will take you to their time clock entries.

From here, admins can edit or delete a staff member’s entry by clicking on the edit or delete icon.

When editing an entry you can change the start and end times and add notes. Click on “Update” to save changes.

On the “Current Time Clock” tab, you can export the time clock report.

In the Export modal you can filter by staff members, tasks and dates. Click “Export” to generate the report. It will automatically download when finished.