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Posted by on April 17, 2024 — Updated on August 28, 2025
Compare the best CRM for personal trainers from Exercise.com, Trainerize, TrueCoach, and more.
Identifying the best CRM for personal trainers is crucial for managing client relationships and optimizing business operations effectively. Personal trainer CRM (Customer Relationship Management) systems specifically tailored for personal trainers help streamline client interactions, track progress, and enhance communication, making them indispensable tools in today’s fitness industry. These PT CRM systems typically offer features like client scheduling, progress tracking, communication tools, and marketing automation, which are essential for starting a personal training business, and growing it!
Running a personal training business requires more than programming workouts—it demands organized client data, automated communication, and streamlined sales processes. The right fitness CRM software helps trainers build stronger relationships, improve retention, and scale their business. Whether you’re searching for the best CRM for PTs, the best CRM for fitness coaches, or looking at client management software for personal trainers, your system should do more than just track sessions.
That’s why Exercise.com is the leading solution. It combines a complete CRM management system for trainers with scheduling, billing, workout delivery, and branded mobile apps. Instead of piecing together multiple apps, trainers can run their entire business from one all-in-one platform.
Find the best CRM trainers will love at your gym; the best CRM for fitness trainers is one that works seamlessly for both gym owners, personal trainers, and gym staff. For trainers looking for a CRM that not only manages client data but also helps expand their business, platforms like Exercise.com are ideal. As the best gym software and best personal training software, Exercise.com offers a comprehensive suite of tools that includes advanced fitness CRM capabilities (both live in the platform and soon to be launched – visit the fitness CRM page for more information, and then get a demo for current capabilities). These tools are designed to help trainers maximize client engagement and streamline both the administrative and customer service aspects of their business.
Learning how to use a gym CRM system, and learning what is a gym CRM exactly are key first steps to selecting the best gym CRM software, or the best yoga CRM software, just like choosing the best personal trainer CRM software and the best apps for personal trainers to train clients.
Discover the best CRM software for personal trainers who want to do personal training marketing online and in-person, send email, SMS, and in-app marketing messages, create marketing automations, create workouts online for clients, offer workout logging to clients, sell workout plans online, run online workout groups, and more—all from your own custom branded fitness app.
Whether you are just learning how to start a fitness business and just want to learn how to make money from fitness or you are an experienced personal trainer who wants to take your business to the next level, with the most cutting edge personal training CRM solutions, see why the best personal training software and the best fitness influencer software can help personal trainers, fitness influencers, online fitness coaches, and other fitness professionals find the best personal trainer CRM software to get more personal training clients and grow revenue. The best gym management software and the best marketing software for gyms is now the best online CRM software for personal trainers who want a professional grade solution to take their PT business to the next level.
| Software | Sales Funnel | Upsells | Landing Pages | ECommerce | SMS | Push Notifications | Automations | Mobile Apps | Custom Branded | Booking | Payments | Messaging | Reports | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Exercise.com | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Trainerize | No | Yes | No | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| TrueCoach | No | No | No | No | Yes | No | No | Limited | Yes | No | No | No | Yes | Yes |
| My PT Hub | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| PT Distinction | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | Yes | Yes | No | Yes | Yes | Yes |
| Mindbody | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | Yes | Yes | Yes |
| PTminder | No | Yes | No | Yes | Yes | Yes | No | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
Exercise.com stands out as the leading CRM for personal trainers, offering a versatile and comprehensive platform that supports all aspects of personal training business management.
Exercise.com is highly regarded as the best CRM software for personal trainers due to its ability to integrate multiple functionalities into a single platform. This CRM goes beyond simple client management by incorporating powerful tools for marketing automation, payment processing, and online training capabilities. Its robust reporting features provide valuable insights into client habits and preferences, enabling personal trainers to make data-driven decisions that enhance client satisfaction and retention.
The software’s customization options allow personal trainers to tailor the system to their specific business needs, whether they are operating a small boutique studio or a large training facility. This level of customization ensures that trainers can maintain a consistent brand image across all client interactions. Additionally, Exercise.com’s mobile app enhances this experience by providing clients with easy access to fitness plans, communication tools, and payment options, making it convenient for them to stay engaged and motivated.
Exercise.com not only streamlines administrative tasks but also boosts marketing efforts, helping trainers expand their clientele through targeted campaigns and referral programs. This PT CRM solution is ideal for personal trainers who demand excellence and efficiency in every aspect of their business operations, from the best personal training marketing software to the best gym marketing software, and much more.
Here’s just some of what you can do on the Exercise.com platform:
Process payments for open gym, classes, and personal training.
Create gym landing pages easily.
Manage fitness challenges (Read More: 100+ Fitness Challenge Ideas)
Offer on-demand fitness content.
Create classes and fitness groups.
Conduct gym livestreaming easily.
Engage with clients via automations.
Manage leads with a gym CRM.
Create and send fitness assessments with ease (learn more about sending fitness assessments to clients).
Use fitness habit tracking to inspire and motivate gym members and clients.
Use fitness progress photos to engage with members.
Use fitness leaderboards to track event performance and inspire healthy competition.
Create exercise supersets in a snap.
Program exercise rep max progressions with ease.
Use the exercise demonstration video library or create your own custom exercise demonstration videos.
Create workout plans for parents and dependents, teams and more.
Cast gym TV workouts to in-gym TV screens quickly and efficiently.
Manage multiple groups and locations with ease.
Manage clients and gym members with ease. An online training software comparison for personal trainers makes it easy to see why Exercise.com offers the best client management functionality for in-person and online personal training. The best personal fitness trainer software should work for you on the go, just like in the gym.
Book appointments for parents and dependents with ease. (Read More: Best Gym Booking Software)
Gym check-in software that makes your life easy. (Read More: Best Gym Check-In Software)
Communicate with gym members, athletes, team members, personal training clients, class members, parents, and dependents via SMS, email, and in-app push notification.
View performance over time, track personal records, and other fitness stats with performance reporting dashboards. The best fitness software for personal trainers offers exercise tracking, habit tracking, workout tracking, and more.
And of course, view all of your gym business reports easily too.
All from your custom-branded fitness apps (Read More: Best Gym Mobile Fitness Apps Software)
Finding the best CRM for personal trainers can greatly enhance how you manage your business and serve your clients. Exercise.com is the ideal choice, acting as the best personal trainer software and a comprehensive client management software for personal trainers. It combines robust features like scheduling, workout tracking, and automated client communication, making it the best fitness coaching CRM on the market. With Exercise.com, personal trainers get a full-service app for personal trainers and clients, streamlining interactions and ensuring top-tier service delivery.
For those seeking the best CRM for gyms and fitness studios, Exercise.com offers unmatched functionality, positioning itself as the best CRM for fitness businesses and a true leader in the CRM for the fitness industry. Whether you need a gym trainer software or the best booking app for personal trainers, it integrates scheduling, client management, and progress tracking into one seamless platform. This CRM for fitness professionals provides digital solutions for fitness coaches, supporting everything from training programs to payment processing. As the best fitness coaching CRM software, it’s tailored to meet the unique needs of fitness professionals looking to scale their services efficiently.
Want to learn how your fitness business can grow to the next level with the best online software for personal trainers and fitness businesses?
Exercise.com offers advanced personal training client management software, giving trainers detailed client profiles, automated reminders, and retention alerts. Unlike basic personal trainer software client management tools, everything is streamlined to help trainers keep clients engaged long-term.
With automated SMS and email campaigns, Exercise.com delivers marketing automation for fitness coaches. Trainers can send re-engagement offers, track inactive clients, and upsell programs without needing external systems.
As the best personal trainer business management software, Exercise.com combines CRM with billing, scheduling, assessments, and branded apps. It’s not just personal training business software—it’s a complete growth system.
When trainers ask what are effective CRM tools for fitness trainers?, the answer includes challenges, push notifications, check-ins, and progress tracking. Exercise.com builds these fitness client management software features directly into its platform.
Many CRM systems hide their CRM personal trainer cost behind tiered packages and add-ons. Exercise.com offers clear, scalable pricing without nickel-and-diming trainers for every extra feature.
Trainerize is widely recognized as a top CRM for personal trainers, focusing on delivering digital fitness solutions that help trainers expand their client base and enhance client engagement through technology.
Trainerize shines in the CRM landscape by providing a streamlined, user-friendly platform that makes it easier for personal trainers to manage their online and in-person client interactions. It’s particularly strong in automations and notifications, ensuring clients receive timely updates and engagements, which is crucial for maintaining motivation and adherence to fitness programs.
This software stands out for its emphasis on integrating fitness and nutrition tracking, which provides a holistic approach to client management. Trainerize allows personal trainers to keep detailed records of their clients’ progress and communicate effectively, making it easier to adjust fitness plans in real-time based on the data collected.
The Trainerize’s eCommerce capabilities allow trainers to sell personalized training packages and fitness merchandise directly through the app, creating an additional revenue stream while providing convenience for clients. This combination of comprehensive tracking, effective communication, and business tools makes Trainerize a valuable asset for personal trainers aiming to streamline their operations and boost client satisfaction by learning how to sell personal training online, though Exercise.com offers a more robust solution.
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TrueCoach focuses on minimalistic yet powerful CRM functionalities that cater specifically to the needs of personal trainers who prioritize direct coaching and detailed progress tracking.
TrueCoach is an excellent tool for personal trainers who value simplicity and effectiveness in their client management software. It excels in providing a platform where trainers can closely monitor client progress, tailor workouts and nutritional advice, and communicate directly through the app. This focus on individual client attention helps trainers deliver a highly personalized service that can significantly improve client outcomes.
Although TrueCoach may not offer the broad marketing and sales features seen in other CRM systems, its strength lies in its dedicated approach to fitness coaching. The platform allows for detailed feedback and adjustments, fostering a collaborative environment that is highly appreciated by both trainers and clients.
The real-time feedback capability ensures that clients receive immediate guidance and support, which is crucial for maintaining engagement and ensuring adherence to training regimens. This personalized interaction not only helps in achieving better fitness results but also in building strong, lasting relationships between trainers and clients.
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My PT Hub is a comprehensive CRM for personal trainers, offering a wide array of features that support both the business and coaching aspects of a personal training enterprise.
My PT Hub stands out in the market as a top-rated CRM for personal trainers due to its robust functionality that covers virtually every aspect of managing a fitness business. It is particularly beneficial for trainers who require a detailed and versatile system to manage large numbers of clients or offer varied services. The software’s capabilities extend beyond simple client management to include advanced features like sales funnels, landing pages, and full eCommerce integration, making it an excellent choice for trainers looking to expand their business online.
Additionally, My PT Hub offers extensive reporting features that provide trainers with insights into business performance and client progress. These analytics are invaluable for making informed decisions that can lead to improved client retention and business growth.
The platform’s ability to integrate payment systems and scheduling within the same app also enhances convenience for both trainers and clients, streamlining processes and improving the overall efficiency of business operations. My PT Hub’s comprehensive approach makes it a standout choice for personal trainers seeking a powerful and all-encompassing CRM solution.
Read More: Best My PT Hub Alternative
PT Distinction excels as a CRM solution for personal trainers who need advanced client engagement tools and detailed program customization capabilities.
PT Distinction provides a refined toolset designed for personal trainers who are serious about delivering personalized training experiences. It offers robust customization options that allow trainers to tailor every aspect of the client’s journey, from workouts and nutrition plans to communication methods. This high level of personalization helps trainers create unique and effective fitness programs that meet the specific needs of their clients.
The platform also features powerful automations that save time and ensure consistent communication with clients. These features are essential for maintaining engagement and fostering a sense of community and support among clients. PT Distinction’s ability to provide detailed reports and analytics further enhances its value, offering trainers insights into client progress and the effectiveness of different training programs.
Moreover, PT Distinction’s support for custom-branded apps allows personal trainers to maintain a professional image while offering a seamless and integrated user experience. This capability is particularly valuable for trainers looking to strengthen their brand identity and market presence.
Read More: Best PT Distinction Alternative
Mindbody stands out as a comprehensive CRM for personal trainers, well-known for its extensive features that cater to a broader wellness business, including spas and yoga studios, alongside personal training.
Mindbody is particularly effective for personal trainers who operate within larger fitness facilities or wellness centers and need a CRM that can manage multiple aspects of business operations. It offers powerful tools for client engagement, such as automated marketing campaigns that help retain existing clients and attract new ones. This CRM also excels in providing a seamless user experience with its mobile app, which allows clients to easily book sessions, manage their schedules, and make payments.
The platform’s ability to integrate with various business tools and services makes it a versatile option that can grow with a trainer’s business. Mindbody’s comprehensive reporting tools provide valuable insights into client behaviors and business trends, helping trainers make informed decisions to optimize their services and maximize profitability.
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PTminder is a user-friendly PT CRM designed specifically for personal trainers and small fitness studios, focusing on simplifying day-to-day operations while offering effective client management and engagement tools.
PTminder is ideal for personal trainers looking for a straightforward, effective CRM solution that covers the essentials of client management without overwhelming users with complex features. It offers essential tools like client booking, session management, and payment processing, which are crucial for running a smooth operation. The platform also supports basic email and SMS communication, allowing trainers to maintain regular contact with their clients and ensure they are engaged and motivated.
The simplicity of PTminder makes it particularly appealing to personal trainers who may be less tech-savvy or those who prefer to focus more on training and less on administrative tasks. The CRM’s mobile app enhances accessibility, allowing trainers and clients to interact and manage their fitness journeys from anywhere.
While PTminder may not provide the depth of features found in more extensive CRMs, its focus on core functionalities makes it a reliable choice for personal trainers who need a dependable tool to manage their client relationships effectively.
Read More: Best PT Minder Alternative
The best CRM for PTs should combine client management, workout programming, automated messaging, billing, and performance tracking. While general platforms like HubSpot or Salesforce are powerful, they’re not tailored for fitness. Exercise.com stands out as the top all-in-one fitness CRM software, delivering scheduling, branded app, workout & nutrition tracking, marketing automation, and retention tools—all under one roof.
Modern trainers need personal training client management software to organize client profiles, track training progress, manage bookings, and maintain communication—all efficiently. Exercise.com offers this in a seamless interface, reducing administrative overhead and enabling you to focus on results and retention.
In reviews, trainers highlight ease of use, workflow automation, branding, and integrated messaging as critical. Many fitness professionals report that Exercise.com exceeds expectations by blending personal trainer software client management with workout delivery, billing, and automated client campaigns.
CRM solutions range widely—from free entry-level options like HubSpot or Zoho CRM to more advanced platforms. Personal trainer-specific systems often start around $20–$50/month and increase based on features and scale. Exercise.com offers full suite functionality with transparent pricing—no hidden costs, unlike some general CRM tools whose CRM personal trainer cost can escalate with add-ons.
Effective CRM tools for trainers include integrated athlete profiles, automated reminders, segment-based messaging, workout tracking, progress reporting, and billing. These tools transform simple scheduling into full-blown engagement pipelines. Exercise.com outperforms fragmented systems by offering these features in one platform designed for fitness professionals.
The ideal personal training business software includes tools for client intake, programming, nutrition guidance, CRM, billing, branded mobile access, and automated communication. Rather than juggling multiple apps, trainers can use Exercise.com to consolidate these tools—building a professional, scalable business.
Yes. While some trainers piece together separate CRM, billing, and marketing tools, Exercise.com functions as a unified platform—combining a fitness marketing software, personal trainer marketing software, and full CRM. It simplifies workflows and improves lead-to-client conversions with built-in automation, programs, and branded apps in one solution.
Fitness trainers use software that helps them manage schedules, track client progress, and handle administrative tasks efficiently. Exercise.com is widely recognized as the best software for fitness trainers because it offers comprehensive features tailored to their specific needs, including workout creation, client management, and performance tracking.
Personal trainers keep track of clients and leads using client relationship management (CRM) tools that organize contact information, appointment schedules, and follow-up tasks. Exercise.com provides an excellent CRM system that allows trainers to maintain detailed records of their interactions with clients and leads, streamlining the management process and enhancing client engagement.
Personal trainers track their clients’ progress using software that allows them to monitor workouts, nutrition, and overall performance metrics. Exercise.com offers robust tracking features that help trainers assess client progress through detailed reports and customizable data points, making it easier to adjust training plans and meet client goals effectively. When using a CRM personal trainer sales and marketing processes becomes more streamlined, professional, and repeatable.
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CRM in the fitness industry refers to software systems that help fitness businesses manage client relationships, optimize marketing efforts, and improve customer service. These systems track client interactions, manage leads, and facilitate communications, making them essential for maintaining and growing a fitness business. Exercise.com’s CRM capabilities are particularly suited for the fitness industry, offering features that enhance client retention and acquisition.
Read More: What is a gym CRM?
Personal trainers find clients by utilizing a combination of networking, online marketing, and referrals. Tools like Exercise.com support these efforts by providing marketing automation, lead management, and client engagement features that help trainers expand their client base and increase visibility in a competitive market.
Read More: Is it hard to get personal training clients?
Online fitness coaches use platforms that support virtual training, client communication, and content management. Exercise.com is highly recommended for online fitness coaches because it offers comprehensive tools for live and on-demand video sessions, workout programming, and client interaction, all within a single platform.
Read More: Best Online Fitness Coaching Software
The best online platform for personal trainers is Exercise.com, which provides a versatile suite of tools designed to handle workout programming, client management, and business operations. Its ability to integrate multiple functionalities into one platform makes it the top choice for trainers seeking an efficient and effective online solution.
Personal trainers use apps like Exercise.com that offer client management, workout tracking, and communication tools. This app helps trainers deliver a personalized training experience, enhancing client satisfaction and retention through its user-friendly interface and comprehensive feature set.
Read More: Best Personal Trainer Apps for Tracking Clients
To start a personal training business, focus on defining your niche, obtaining the necessary certifications, and choosing the right software to manage your operations. Exercise.com is ideal for new business owners due to its ease of use, scalability, and extensive support for marketing, scheduling, and client management.
Read More: How to Start a Personal Training Business
Yes, gyms use CRM systems to manage member relationships, track sales opportunities, and enhance customer service. CRM software is crucial for gyms to maintain organized data on members and to execute effective marketing strategies that drive retention and membership growth.
A gym CRM system is a software tool that helps gym owners and managers track interactions with current and potential members, manage marketing campaigns, and improve customer service. It focuses on optimizing the member lifecycle from initial contact to long-term retention.
Read More: What is a gym CRM?
The best gym CRM is one that offers comprehensive features tailored to the unique needs of fitness facilities, such as membership management, lead tracking, and communication tools. Exercise.com provides an excellent CRM solution for gyms, enhancing operational efficiency and member satisfaction.
Read More: Best Gym CRM
The best gym sales software facilitates the tracking of sales leads, manages membership sign-ups, and analyzes sales data to maximize revenue. Exercise.com excels in this area with its integrated sales dashboard and automation features that streamline the sales process and improve conversion rates.
Read More: Best Gym Sales Software
The best gym management software is Exercise.com, known for its versatility in handling multiple aspects of gym operations including scheduling, member management, and financial reporting. It provides gym owners with the tools necessary to run a smooth operation and focus on growth and member engagement.
Read More: Best Gym Management Software
The best software for personal trainers to manage their business is Exercise.com. It offers a comprehensive range of features including client scheduling, workout programming, and business analytics. Its all-in-one solution makes it the preferred choice for personal trainers looking to streamline operations and enhance client results.
Tyler Spraul 
