The best Bookwhen alternative is vs Bookwhen: with adequate scheduling software, Bookwhen works well for certain gyms, but top tier gyms who want to succeed online and in-person, and deliver all varieties of workouts at scale, send fitness assessments, and use powerful gym booking and billing automations are all things that you can get with, so you can run your entire business in one place.
Workout Logger

Designed for all types of fitness businesses

Unlike Bookwhen, is designed specifically for gyms, fitness studios, and other fitness businesses of all sizes. With Bookwhen, sports performance gyms, and fitness businesses who rely on tracking workouts must purchase additional software elsewhere.
Workout Plan Creator

All-in-one workout software

Bookwhen doesn't offer robust workout software. They require you to purchase additional software and then integrate it (good luck). With you get the most robust workout software on the market. A workout creator, workout logger, custom-branded apps, workout groups, fitness challenges, and more.
Gym ECommerce

Ecommerce software to increase revenue

Fitness professionals can use Bookwhen's ecommerce features to sell in-person gym memberships and point-of-sale items, but beyond point-of-sale purchases they often need to integrate with other solutions., however, has full ecommerce capabilities allowing trainers to sell single workout plans, offer automated workout memberships, run workout challenges, point-of-sale, deliver individual training, and more while supporting all fitness business models, in-person, online, or hybrid.

Assessment software to improve client engagement and retention

To conduct fitness assessments through Bookwhen, you need to integrate with third-party software; that’s not the case with Take clients through your personalized assessment to deliver custom workouts for their individual needs—providing massive growth potential and saved time. No third-party software needed.
Custom Branded Apps

Stand out with your own custom-branded fitness apps

Bookwhen apps can be customized to a degree. apps are fully customized to make your life easier by providing your clients with a unified scheduling and workout experience with your brand displayed front-and-center.
Gym Marketing Automations

Marketing automations for gyms and fitness businesses

Bookwhen is powerful, but clunky. Integrating Bookwhen with all of the other software you will need to run your gym means that you are dealing with even more complexity. Simplify your fitness business software stack and save money with powerful automations from

Advanced booking and scheduling

Bookwhen offers minimal booking and scheduling options, but with you can book and schedule packages, sessions, classes, and more, both in-person and online—all through your custom branded fitness apps and web portal.
Online Training

Online training to grow online

Unlike with Bookwhen, you can take your business to the next level online with's digitally native online training platform.

Waivers, invoicing, and e-sign functionality

Tired of paper? Bookwhen struggles to keep up with's lightning fast waivers, invoicing, and e-sign functionality.
Performance Reporting

Reports, analytics, and performance measurements

Bookwhen has some reports, but offers a robust suite of reports, analytics, and performance measurements so that you can keep the pulse of your business and your clients.

The best Bookwhen alternative is

Looking for the best Bookwhen alternative? In today’s fast-paced world, event organizers are constantly on the lookout for efficient and user-friendly solutions to streamline their event management processes. Enter, the ultimate alternative to Bookwhen. With its cutting-edge features, seamless integration, and unparalleled customer support, is poised to revolutionize the way you plan, organize, and execute your events.

Fitness Income Ideas

Why Bookwhen Users Should Consider

APEC is simply the best. We were using three or four different apps or softwares to do what we can now do all in one with the platform.
Brandon Stroupe
Founder and President, APEC Sports Performance

Get a demo now!

Read More: Bookwhen

If you’ve been using Bookwhen for your event management needs, it’s time to consider making the switch to Why, you ask? Well, let’s start with the sheer versatility brings to the table. Unlike Bookwhen, is not limited to specific types of events. Whether you’re hosting a fitness class, conference, workshop, or charity event, has got you covered.

But it’s not just about versatility. offers numerous features that make it the ideal choice for event organizers. With its intuitive interface and user-friendly design, navigating through’s platform is a breeze. Say goodbye to endlessly scrolling through complex menus and struggling to find the right options.’s straightforward layout ensures that even the least tech-savvy individuals can effortlessly manage their events.

In addition to its versatility and user-friendly interface, also provides robust marketing tools to help event organizers reach a wider audience. With features like email marketing, social media integration, and customizable event landing pages, empowers organizers to effectively promote their events and attract more attendees.

Furthermore, offers seamless integration with popular payment gateways, making it easy for event organizers to collect payments and manage ticket sales. Whether you prefer PayPal, Stripe, or another payment processor, ensures a smooth and secure transaction process for both organizers and attendees.

The Benefits of Switching from Bookwhen to

Switching from Bookwhen to comes with a plethora of benefits. Firstly, offers a high level of customization. You have the freedom to brand your event registration pages with your organization’s logo, color scheme, and unique branding elements. This personal touch helps you create a professional and cohesive registration experience for your attendees.

Another advantage of over Bookwhen is the extensive reporting and analytics capabilities it offers. With, you can easily track attendee registration data, track and analyze event revenue, and gain valuable insights into attendee demographics. This data empowers you to make data-driven decisions and optimize your events for greater success.

How Outperforms Bookwhen in Event Registration

When it comes to event registration, blows Bookwhen out of the water. offers a seamless, intuitive registration process that ensures a hassle-free experience for both event organizers and attendees. From custom registration forms to integrated payment processing, streamlines the entire registration process from start to finish.’s advanced features allow you to set up multiple ticket types, create discount codes, and manage capacity restrictions with ease. Need to collect additional information during the registration process? No problem. With, you can create custom form fields to gather all the necessary attendee details.

Streamline Your Event Management with

Event management can be overwhelming, but is here to simplify the entire process. With its powerful event management tools, allows you to manage multiple events effortlessly. From creating event listings and sending email notifications to managing waitlists and generating event reports, empowers you to be in full control of every aspect of your events.

But it doesn’t stop there. also offers seamless integration with popular third-party tools such as email marketing services, CRM systems, and payment gateways. This means you can sync your attendee data, automate your marketing campaigns, and securely process payments without any hassle.

Unleash the Power of as a Bookwhen Alternative goes above and beyond being a mere alternative to Bookwhen. It serves as a comprehensive event management solution that enables you to take your events to the next level. With its robust features, seamless integration, and outstanding customer support, empowers you to unleash the full power of event organization and attendee engagement.

Whether you’re an event professional, a small business owner, or a non-profit organization, offers the tools and support you need to succeed. Say goodbye to the limitations of Bookwhen and embrace the efficiency and effectiveness of

Why is the Ultimate Solution for Event Scheduling

Event scheduling can be a daunting task, but simplifies it like never before. With, you can easily create and manage event schedules with just a few clicks. Need to make changes to your schedule on the fly? No worries. allows you to update your event schedule in real-time, ensuring that your attendees are always informed and up-to-date.’s calendar view provides a comprehensive overview of all your scheduled events, making it easy to identify any conflicts or overlaps. You can also set up recurring events, block specific time slots, and even embed your event schedule on your website for maximum visibility.

Maximize Your Event Attendance with

One of the key goals of any event organizer is to maximize event attendance. understands this, and that’s why it offers a range of features designed to help you achieve just that. With, you can easily promote your events through social media integration, email marketing campaigns, and custom event landing pages.’s built-in marketing tools enable you to generate buzz, reach a wider audience, and drive registrations. Additionally, offers attendee management features that allow you to easily communicate with your attendees, send event updates, and keep them engaged throughout the entire event lifecycle.

From Bookwhen to A Seamless Transition for Event Organizers

If you’re concerned about the transition process from Bookwhen to, fret not. has taken every step to ensure that the switch is as seamless and stress-free as possible. Their dedicated support team is always on hand to assist you at every stage of the transition. provides comprehensive documentation, step-by-step guides, and onboarding resources to help you navigate through the switch effortlessly. Their knowledgeable support staff is just an email or phone call away, ready to answer any questions and provide guidance whenever you need it.

Take Your Events to the Next Level with offers a wide range of features and tools that will take your events to new heights. From event marketing and registration management to attendee engagement and post-event analysis, is a comprehensive solution that caters to all your event management needs.

Don’t settle for outdated, limited event management platforms like Bookwhen. Embrace the efficiency, effectiveness, and versatility of Maximize your event attendance, streamline your event management processes, and unleash the true potential of your events with The future of event organization starts here.

The Top Features that Set Apart from Bookwhen stands head and shoulders above Bookwhen when it comes to features. With, you get access to a wide range of powerful tools designed to enhance your event management experience. From customizable registration forms and event listing templates to robust reporting and analytics, offers everything you need to plan, promote, and execute successful events.

But what truly sets apart is its dedication to customer satisfaction. Their support team is not only knowledgeable and responsive but genuinely cares about your success. Whether you need assistance with setup, customization, or troubleshooting,’s support team will go above and beyond to ensure you have the best possible experience.

Transform Your Event Management Experience with

Are you tired of juggling multiple event management tools and struggling to keep up with the demands of organizing successful events? is here to transform your event management experience and make your life easier. By consolidating all your event management needs into one powerful platform, saves you time, effort, and unnecessary headaches.

With its seamless integration, user-friendly interface, and unmatched features, simplifies every aspect of event organization, from registration and scheduling to marketing and attendee engagement. Take your event management to new heights and let redefine the way you plan, promote, and execute events.

Simplify Event Planning with’s User-Friendly Interface

Event planning doesn’t have to be a complex and time-consuming process.’s user-friendly interface simplifies event planning and empowers you to create and manage events effortlessly. With its intuitive design, ensures that even the most technologically challenged individuals can navigate the platform with ease.’s drag-and-drop functionality allows you to easily create event listings, customize registration forms, and integrate event schedules. You can also effortlessly manage event details such as attendee limits, event fees, and event descriptions. With, event planning becomes a breeze.

Harness the Full Potential of Online Registrations with

Gone are the days of collecting event registrations manually or relying on outdated systems. harnesses the full potential of online registrations, allowing you to automate and streamline the entire process. With, you can create custom registration forms, collect payments securely, and gain valuable insights into attendee data.’s powerful registration features allow you to set up different ticket types, create discount codes, and manage capacity restrictions. You can also generate attendee reports, track registrations in real-time, and use the data to optimize your events for future success. Say goodbye to paperwork and hello to the efficiency of online registrations with

How Enhances Attendee Engagement and Satisfaction

At the heart of every successful event is attendee engagement and satisfaction. understands this and offers a range of features designed to enhance the attendee experience. With, you can easily communicate with your attendees, send personalized event updates, and gather feedback to continually improve your events.’s attendee engagement tools allow you to create event-specific community groups, facilitate networking, and encourage attendee interaction. You can also gamify your events, offering incentives and rewards to keep attendees engaged and excited. With, every attendee becomes a valued participant in your event, leading to increased satisfaction and greater success.

Get More Value for Your Money by Switching from Bookwhen to

Switching from Bookwhen to doesn’t just provide you with superior features and functionality; it also offers more value for your money.’s pricing structure is designed to be affordable and flexible, catering to organizations of all sizes and budgets. offers various pricing plans that allow you to choose the one that best fits your needs. Whether you’re an individual event organizer or a large enterprise, ensures that you get the most value out of your investment. Say goodbye to overpriced, limited platforms and say hello to’s unbeatable value proposition.

Increase Revenue and Grow Your Business with’s Advanced Event Management Tools goes beyond event management; it helps you increase revenue and grow your business. With its advanced event management tools, enables you to optimize your events for maximum success.

From upselling and cross-selling opportunities to integrated payment processing and revenue tracking, allows you to monetize your events and generate more revenue. You can also leverage’s event marketing features to reach a wider audience and attract more attendees. Expand your business horizons with

Say Goodbye to Booking Hassles: Embrace the Efficiency of

If you’re tired of dealing with booking hassles and limitations, it’s time to embrace the efficiency and effectiveness of eliminates the roadblocks that often come with traditional event booking systems, providing a seamless and hassle-free experience for both event organizers and attendees.

With, you can wave goodbye to double bookings, manual data entry, and complex setup processes. Instead, you can focus on what truly matters: creating memorable events that leave attendees wanting more. Say goodbye to booking hassles and say hello to the future of event organization with

Why Choose over Bookwhen: A Comprehensive Comparison

When it comes down to the wire, why should you choose over Bookwhen? The answer lies in the comprehensive range of features, unbeatable customer support, and exceptional user experience that offers. is not just an alternative to Bookwhen; it’s a game-changer. With, you can take your event management to new heights and unlock the true potential of your events. Don’t settle for mediocre when you can have the best. Choose and experience the future of event organization. Your Bookwhen Alternative

Why Choose

Here are five reasons why fitness professionals use vs. Bookwhen.

If you’re ready to get started with an easy-to-navigate, all-in-one fitness software, designed to fuel your business, request a demo with today.

And, if you want to see how Bookwhen’s additional features stack up to software features, check out our in-depth guide below.

What is Bookwhen?

Founded in 2007, Bookwhen is an organizational tool for small businesses. It schedules classes, courses, events, and activities. From kids after-school programs to pottery classes or fitness classes, Bookwhen can help keep your schedule organized and allow easy customer bookings.

Bookwhen is a highly-rated software and customers are pleased with their low-priced packages, customer service, and features. It can be used by just about any small business, club, program, or contractor–and that is the biggest difference between Bookwhen and While Bookwhen has a broad scope of tools that accommodate many business needs, is designed for fitness businesses–and custom-tailored for your business’s success.

Not only do we give you key features to manage your business, such as scheduling and booking, reports, and automated customer engagements, but we also give you a customized platform, website, and app, to run your business just the way you prefer.

But perhaps the most important distinction between the software is that ours is targeted for fitness centers; we include fitness-specific functions such as performance assessments, workout creator/logger, nutrition trackers, and specialized fitness ecommerce opportunities.

As we will see in the review below, Bookwhen may have some helpful features, but it lacks comprehensiveness and specificity to fitness businesses. The software includes everything your fitness business needs to succeed!

Let’s dive into the review.

Unless otherwise stated, all images and reviews below are of/about the All-In-One Fitness Business Management software platform.

Fitness Business Management Software

Business management software is especially beneficial for the fast-paced environment of fitness businesses. Software that automatically performs time-consuming tasks free up managers to perform skilled managerial tasks and stay engaged with their staff and customers.

Bookwhen has a few features that may meet the basic needs of business management, but as you’ll see below,’s best online gym management software meets and exceeds these needs with a fitness-specific, comprehensive approach.

Client/Class Scheduling

Perhaps Bookwhen’s biggest asset is their scheduling feature. Appointments, classes, and events are easy to set up and alter. Customers are able to book and pay both online and offline. The feature is also flexible by allowing class passes, family and group tickets, and waiting lists that help personalize customer experiences and cut back on admin tasks. Overall, the scheduler is a solid feature for many small businesses, but it has a few drawbacks for fitness centers.

The schedule is formatted in what Bookwhen calls “booking pages.” These are essentially like sheets in an Excel document to promote schedule organization. For example, a fitness center might structure their online class booking system as one for group classes, one for 1-1 appointments, and one for events. This is not a bad organizational tool, but Bookwhen doesn’t have any other calendar presentation, such as an overall calendar view. This hinders your software customization and locks you into a certain scheduling style.

Not only can this cause problems for staff, but several Bookwhen reviews on Capterra note that customers are confused by the pages and are unaware that there are more booking options besides the first booking page (so they may miss an opportunity to book classes online). This calendar presentation can actually decrease bookings.

But is designed for fitness centers, so it supports all your calendar, booking, and scheduling needs. Better yet, it’s customized for your fitness center, so you can choose how to organize and present your calendar. The software also has a search filter to help customers find exactly the class they’re looking for. The calendar can be filtered by location, trainer, day, time, and customizable search terms. This results in more bookings and greater profit. Clients can also go mobile and sign in to your facility using their customized fitness class booking app features.

Our software improves your customer’s booking experience with clear next-step prompts, which guides them through the registration process and boosts bookings. Bookings can also be done anywhere, on any device. Staff can quickly view participants, track payments, and stats are automatically recorded in our reporting feature. And finally, since our software is customized to your needs, you can add any other scheduling feature you need.

Gym/Facility Management

Bookwhen offers a few very basic reports, such as bookings, most valuable customers, invalid emails, purchased class passes, and more. Although Bookwhen is supposed to help manage small businesses, Bookwhen’s reports are mostly focused on dissecting the numbers and types of bookings rather than financial reports. While analyzing booking trends and specific customer data are important, you must track finances in order to run a successful business. uses a spectrum of reports to examine your business from all angles. These are not only reports about customer preferences and booking trends, but also examining the finances of your business. Additionally, we offer customized reports so you can fine-tune your results. Our reports give invaluable insight so you can streamline your business and increase your profit!

Business Dashboard Reports

With, all of your reports can be run in a single software. No more safaris for which software has which reports. The Fitness Business Management (FBM) software platform makes reports easy — sales, business, appointments, class, and payroll reports all in one place. Plus you can also sort reports by:

  • Client
  • Location
  • Services

These reports empower you to have your finger on the pulse of your business and if you’re bringing on new trainers you’ll know how much to pay staff based on commissions. organizes your most frequented reports on a customizable dashboard for easy access. Bookwhen doesn’t offer a dashboard, so you must search for your reports individually.

Client Automation

Bookwhen allows you to send automatic emails to clients for confirmations, waitlists, cancellations, and reminders. It does not have other forms of automation, such as SMS messages or app alerts., however, has automatic emails, SMS messages, and push notifications for increased customer engagement. But we take it one step further and automate other fitness-related features, such as automatic delivery of workouts, nutrition plans, and resources. These automatic features personalize your customer’s fitness experience (which often results in customer loyalty) without increasing your workload.

Dedicated Zapier Support

Bookwhen doesn’t offer any integrations. This is problematic for your business. Integrations seamlessly transfer data between management apps, and without any integrations, you must manually transfer data to and from Bookwhen. This inefficient process adds countless hours to your already-busy schedule. has dozens of helpful integrations already embedded in our software. But we know that sometimes your business needs something extra, so we partner with Zapier so your business can run at its peak efficiency. Zapier has over 2,000 apps to choose from so you have everything you need to deliver a positive, personalized experience to every customer.

Dedicated Account Manager

Bookwhen doesn’t assist you during set up or have an onboarding service. Instead, they have an online FAQ and self-help directory for you to reference as you set up your software. Bookwhen can also be reached via email for more complicated questions. takes customer service very seriously. When you partner with us, you receive a dedicated account manager who assists with all your software needs–indefinitely. Your account manager not only sets up your perfectly personalized website and app but also gives informative training on your new software and is yours to contact at any time.

As your business grows, your account manager is happy to adjust your platform to your new needs. From small modifications to your logo, adding an online fitness store, or completely revamping your website, your account manager makes every alteration, which saves you hours of admin time and frustration.

Customized Software

Most customers expect personalized services from companies, no matter the industry. For fitness centers, this means the gyms that provide personalized services are likely to be more successful than those that don’t. However, you must have customized software to support the personalized services you want to provide.

Bookwhen is severely lacking in customization, which we will review in greater detail below. Without the ability to promote your brand and personalized services, your business won’t stand out in a sea of competition. is completely customizable, user-friendly, and designed to help your fitness business succeed. Let’s examine these ways below.


Bookwhen doesn’t have any custom branding options. In fact, your company’s schedule is a Bookwhen URL, which means customers are always engaging with Bookwhen’s brand instead of yours. promotes your brand from start to finish. Your custom app, website, ecommerce opportunities, workout software, and performance software all celebrate your unique brand, which keeps your customers strongly connected and engaged and boosts customer loyalty.

iOS & Android Apps

Bookwhen has a web-based app. Even though Bookwhen advertises this as mobile-optimized, typing in a URL is simply not the same as a custom-branded app. A downloadable app speaks volumes about your business’s professionalism, is user-friendly, and keeps everything accessible.

Further, Bookwhen’s app is mostly for scheduling purposes; there are no features specific to fitness. This especially impacts personal training because Bookwhen won’t deliver or track workouts, performance assessments, or nutrition plans. Instead, trainers must manually create and deliver every plan and their clients must keep track of these plans in print form or another app.

But’s professional, organized, and branded app for gyms and personal trainers is designed for your fitness business. Not only can customers book from your schedule, but you can also send automatic emails, text, reminders, and alerts. Fitness-specific functions such as workouts, resources, nutrition, and assessments are all automatically sent to clients for them to conveniently access. Staff can perform any management tasks on the app, trainers can track their clients’ progress, create new workout or nutrition plans, and privately message with clients.


Having a professional, eye-catching, informative website is vital in today’s media age. Unfortunately, Bookwhen doesn’t offer any website creation. This means you must invest more time and money into running your own website or outsourcing to a website developer.

However, software is comprehensive, so we include landing pages and lead management. Our fitness business landing pages are customizable, secure, and SEO-optimized to convert visitors to leads and keep members engaged with your brand. 

Security Features

Both Bookwhen and take security and protection of membership data very seriously. At, our websites and apps are SSL Secure, client information is protected with the internationally-secure Privacy Shield Framework, and we utilize Google Cloud for storing and transferring data. Payments are made and processed through Stripe.

Marketing Integrations

As stated before, Bookwhen doesn’t have any marketing integrations. This is a huge setback for your business; you must either pay for separate integrations or take the blow of inefficiency and perform tasks manually. offers countless integrations so your business runs efficiently and stands out amongst the competition. Some popular integrations include:

  • MailChimp
  • ConstantContact
  • ConvertKit
  • Google Analytics
  • Facebook Pixel
  • And more!

With our Zapier partnership, you have thousands of integrations at your fingertips to boost the success of your business.

Workout Software

Workout software is an excellent way to engage customers, personalize their fitness experience, boost your revenue, and bring value to your brand.

Workout software is not a feature Bookwhen provides–and that’s because it’s not designed for fitness businesses. But knows how crucial workout software is to customer satisfaction, so we include exceptional workout software that aids in customer retention and increases your revenue. Since Bookwhen doesn’t provide workout software, let’s take a look at this huge asset provided by

Workout Creator/Logger

The workout creator and logger from is a powerful and effective way to keep clients engaged and motivated in meeting their fitness goals. Trainers can quickly assign pre-designed workouts or create personalized workout plans for the specific needs of their clients.

Inside your custom-branded app, clients can view and log their workout anytime, anywhere, as well as communicate with their trainer. This keeps trainers productive and gives clients the personalized fitness experience they desire.

At, we know that every trainer-client relationship is different, so our workout creator/logger has endless possibilities for delivering workouts, tips, and encouragement to clients in any scenario, including:

1-1 Training

Our software helps keep your clients laser-focused on their fitness success with customizable workout and nutrition plans, goals and progress reports, performance and fitness assessments, and resources automatically delivered to your app. Clients can communicate with their trainers at any time, and trainers can track progress along the way.

Group Training

Use the same resources and support as 1-1 training and apply them to group training. Manage all the moving parts of group training with ease with the software. Create and schedule as many classes as you’d like, track payments and attendants, and view all the stats in our reporting feature.

Online Training

In today’s busy society, many customers are demanding online training. The software allows you to capitalize on this trend by providing online training services to any customer! Trainers simply create custom workouts with our extensive video and exercise library, track progress, and stay in communication with clients via the app.

Exercise Library

Bookwhen integrates with Zoom, YouTube, and Vimeo. Trainers can use Zoom to run online classes, and they can use YouTube and/or Vimeo to send workout examples to clients. These integrations offer more to fitness centers than most booking software, but has a more comprehensive approach. includes an extensive library of educational and instructional exercise videos that trainers can use to create pre-designed and custom workouts. Our professional videos give clear instructions on proper form and modifications for injuries or difficulty levels.

With Bookwhen, trainers can send videos to clients, but this information becomes jumbled without a workout creator/logger. Having a list of video links is challenging for clients to follow or trainers to track progress. Instead, with, our videos are embedded with our workout creator/logger so the workout is cohesive and clear. This aids in program adherence and improved client results.

Custom Exercises

Although the videos in’s exercise library satisfy any trainer’s needs for the workout creator, it’s’s mission to promote your brand. Another way we encourage custom branding is by incorporating your own videos. allows you to easily merge with your YouTube or Vimeo accounts and save these videos into your exercise library. These videos can be used in the workout creator, which builds trainer familiarity, promotes your business, and adds value to your brand.

TV Workouts

Add a personal touch to group classes or 1-1 training sessions by casting an or your own custom video onto a TV screen. This changes the presentation style and keeps customers engaged with your brand.

Gym Ecommerce Software

Ecommerce is crucial to the growth of your business. There are so many creative ways to boost your business’s outreach in the community and around the world–but you must have the right software to support such endeavors.

Bookwhen doesn’t have any ecommerce opportunities except mobile payment processing. This means your business is restricted to profit only from memberships, classes, and appointments, or you expend extra time and money into incorporating an additional ecommerce software.

Instead, the gym ecommerce software has endless ecommerce capabilities that are specific to fitness, promote your business, and boost your revenue.

Check out just a few popular ways grows your business through ecommerce.

Payment Processing

Bookwhen accepts payments through PayPal and Stripe. 

With, we keep things simple and use the ease, security, and accessibility of Stripe for all payments. We don’t charge additional fees to process payments and everything is tracked in reports.

Sell Products

Everyone loves an online store. And with you can sell just about anything in your personalized ecommerce store. This not only boosts your revenue but also promotes your business. Get creative with product listings, such as custom-branded workout gear and paraphernalia, supplements, nutrition bars, bumper stickers, and more.

Sell Workout Plans

Further engage your members by selling pre-built workout plans. These are completely customized and uniquely meet the needs of your clientele, which gives you an advantage over generic workout videos. doesn’t put a cap on how many plans you can sell, so the more plans you offer, the more your potential profit. Offer a variety of plan lengths, difficulties, fitness focuses, and more meets the needs of every client and keeps them fully engaged in your brand.

Offer Online Workout Memberships

A rising trend in the fitness industry is customized online workouts. These require additional time to create, deliver, and manage, so businesses are able to charge a premium price. However, this service isn’t as profitable as it promises because your trainers must spend additional time creating personalized plans and are unable to take on in-person clients.

But with software, trainers create a client’s entire plan in one sitting, schedule automatic delivery intervals, and then track client progress through their program. This keeps your trainers productive and your business can accrue a lot of revenue from this service.

Sell Workout Challenges

Looking for a way to add variety to what your gym offers? Try one of our many workout challenges. Workout challenges motivate gym members to push themselves for optimal performance, give additional fitness accountability, channel a competitive spirit, and have fun at the same time.

Running a workout challenge with the software couldn’t be easier. Simply input the details and the software runs the workout challenge automatically. This is an effortless way to boost revenue without increasing your workload.

Fitness Assessment Software

Performance assessments are essential if your business offers personal training services because they keep the client and trainer safe and track a client’s progress towards their goals.

Bookwhen doesn’t have a way to track or manage performance assessments, which is understandable given that Bookwhen isn’t tailored for fitness.

But knows the value of performance assessments, and that’s why we include fitness assessment software. Since Bookwhen doesn’t offer this feature, let’s examine how advantageous this feature is for your fitness business.


Assessments are the black-and-white data that guide personal trainers and motivate clients. Initial assessments show clients their baseline and help personal trainers develop an appropriate exercise approach. Periodic re-assessments motivate clients in their fitness journey and guide trainers on how to tweak their program for optimal results. provides standard clinical assessments and completely customizable assessments to fit the exact needs of the client. All of our assessments are simple to complete so trainers stay engaged with their clients instead of filling out complicated data boxes. Finally, assessments are automatically delivered to clients and stored in your app for instant accessibility.

Performance & Measurement Reports

Another customer personalization feature of the software is personalized interactions. Automatically deliver workout reminders, goal achievements, recurring assessments, progress photos, measurements, and more. This increases customer engagement but doesn’t add extra tasks to your managerial load.


Rounding out our all-inclusive software is a powerful nutrition tracker. Clients can easily log and track their dietary intake to determine whether they prioritize pre and/or post-workout meals. Trainer accountability also keeps clients on track to meet their fitness goals, which ultimately improves client satisfaction.

Bookwhen Pricing

There are five Bookwhen pricing packages available.

[Information is taken from Bookwhen’s website]

It’s clear to see that the Free and Lite packages would not support the needs of a fitness center. That leaves the Standard, Plus, and Enterprise packages. But the Standard and Plus packages are potentially limiting to your business growth by placing a cap on bookings and staff users.

Between contracting trainers, part-time, and full-time staff members, many facilities would need at least 10 accounts to access the software, which means you must restrict staff who has access to the software or pay a custom quote for additional staff accounts. Plus, capping how many bookings you can have per month stifles your business growth. doesn’t penalize you for growing your business. There are no restrictions on bookings or admin accounts. Under one flat rate, you can add as many staff and members as you need!

Bookwhen Alternatives

Bookwhen competitors include:

And of course,!

The Bottom Line: Pros and Cons

Effective business management software is key to running a thriving, successful business. But it’s not as simple as finding a highly-rated business software and adapting to its limitations–the best software is one that is designed for fitness centers and can be customized to fit your specific needs. Let’s take a final look at Bookwhen and

Bookwhen Pros and Cons

Bookwhen could be very helpful software to a small or independently-owned business, but it lacks many key business management features. Further, it isn’t tailored to fitness businesses, which means your business lacks the opportunities to celebrate your niche, such as:

  • No workout, nutrition, or performance assessment software or delivery
  • No marketing integrations
  • No customized software
  • No website
  • No app
  • The reports are not beneficial to analyzing your business
  • No ecommerce opportunities aside from payment processing

All of these drawbacks make Bookwhen challenging software for fitness businesses to adapt to, and managers using Bookwhen will have to find other software or apps to fill the gaps. Pros and Cons is a comprehensive platform for fitness businesses, and it is custom-tailored to meet the needs of your business. Our software takes the brunt of your managerial load with features such as a custom-branded website and app, a user-friendly scheduling and booking system, countless marketing integrations, automated services, and ecommerce opportunities.

But we take your business growth one step further by offering fitness-specific features such as an exercise library, performance assessments, workout creator/logger, and nutrition tracker. With, your business has everything it needs to succeed. makes your business platform decision easy! We’re here to help your business grow. Ready to get started? Book a demo today!

Revolutionize Your Event Organization Process with

If you’re ready to revolutionize your event organization process, look no further than With its robust features, seamless integration options, and unparalleled customer support, is set to transform the way you plan, promote, and execute your events.

Imagine the ease of managing your event registrations, creating engaging event schedules, and driving attendance through targeted marketing campaigns—all from one centralized platform. empowers you to take your event organization to the next level and achieve unprecedented success.

The time to embrace the best Bookwhen alternative has arrived. Choose and revolutionize your event management process today.

AMPD Golf Performance
“Working with and their team has been an amazing experience and a dream come true in terms of accomplishing a vision! Their workout technology has helped us effectively engage our community, and I highly recommend to grow your business!”
Andrew Banner
Co-Founder, AMPD Golf Performance

Get a demo now!

Getting started is easy
We offer done-for-you migration from every software platform. We are fully HIPAA compliant and our payments infrastructure is PCI Level 1 compliant—your clients payment, package, and other data will all be imported. It’s simple, secure, and easy to start now.
Our team of experts will migrate your data!
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