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Posted by on November 7, 2023 — Updated on September 1, 2025
Compare the best invoicing software for personal trainers from Exercise.com, ABC Trainerize, Vagaro, and more. See why Exercise.com is the best invoicing software for personal trainers to bill clients, track payments, and grow your business.
For personal trainers, billing and payments can be just as exhausting as programming workouts. The right invoicing software for coaches makes the difference between chasing down missed payments and running a smooth, professional business. Many trainers still rely on spreadsheets or paper receipts, but upgrading to the best invoicing software for personal trainers saves time, improves client trust, and ensures steady cash flow.
The best solutions go beyond creating a simple personal trainer invoice. Modern personal trainer billing software integrates with scheduling, client management, and payment processing so you can automate invoice generation for personal training sessions and recurring memberships. With Exercise.com, for example, trainers can use a fully branded platform that includes personal trainer invoice templates and gym invoice templates, while automating billing through our fitness invoicing platform. This makes it the best billing and invoicing software for personal trainers because it eliminates manual work while keeping all payments tied to client accounts.
If you’ve ever wondered how to create an invoice for personal training or how to create online invoices for personal training packages, the answer is automation. Tools like Exercise.com allow trainers to send professional invoices instantly or set up recurring personal training billing software workflows so every client is billed automatically. This is particularly valuable for group training or specialized programs where personal training invoice creation needs to happen consistently across multiple clients. For step-by-step guidance, see our guide on best gym billing and invoicing software.
Many trainers also need accounting software for personal trainers to simplify taxes and financial reporting. With Exercise.com, you’re not just getting invoicing—you’re getting full business fitness accounting software invoicing features, expense tracking, and detailed revenue reports. Unlike generic systems, our best fitness billing software is purpose-built for fitness professionals, with the flexibility to serve independent PTs, gyms, and even billing software for CrossFit gyms or larger fitness coaching businesses. For trainers looking for deeper integrations, check out our comparison of the best personal trainer accounting software and the best accounting software for gyms.
Ultimately, whether you’re using gym invoicing software, gyms billing software, or searching for the best apps for invoicing clients, the goal is the same: automate, professionalize, and streamline. With Exercise.com, you can combine personal training scheduling and billing software with full payment processing and reporting, giving you the all-in-one solution that answers questions like which accounting app is ideal for personal trainers? or how to automate invoice generation for PT sessions? It’s why our platform is consistently ranked among the best gym payment processing software and trusted by fitness professionals worldwide.
As a trainer, you got into this business to change lives—not to spend hours chasing invoices or wrestling with spreadsheets. But the reality is, inconsistent billing and missed payments can crush your cash flow and drain your energy. That’s why using the best invoicing software for personal trainers isn’t a luxury—it’s a necessity. With Exercise.com, you can automate billing, send professional invoices, and integrate payments directly with your training programs. No more late payments. No more awkward money conversations. Just a system that runs smoothly in the background so you can focus on coaching, growing your business, and building stronger client relationships. You’ve got the passion—we’ll handle the paperwork.
Tired of chasing payments and tangled in billing? Our guide cuts through the clutter to reveal the top invoicing software for personal trainers. With a spotlight on Exercise.com, we show you why it’s the go-to for seamless financial management. Compare features, weigh pros and cons of personal trainer invoicing software solutions, and find the perfect match for your training business.
Learn how to choose PT invoicing software that fits just right, bill clients without a hitch, and manage your finances like a pro. Whether you’re after a free option or the best value for money, our guide has you covered. Step up your game and get paid on time, every time. Dive into our article for the smartest invoicing solutions that keep your focus on fitness, not finances!
Discover the best invoicing software for personal trainers who want to provide personal training client invoicing online and in-person, create workouts online for clients, offer workout logging to clients, sell workout plans online, run online workout groups, and more—all from your own custom branded fitness app. See why the best white label fitness app software and best personal trainer app builder software can help you to make a fitness app and your own online personal training booking, billing, and client management platform without all of the hassle and expense of creating a fitness app from scratch.
Whether you are just learning how to start a fitness business and just want to learn how to make money from fitness or you are an experienced personal trainer who wants to take your business to the next level, see why the best personal training software, the best gym software, and the best fitness influencer software can help personal trainers, fitness influencers, online fitness coaches, and other fitness professionals find the best invoicing software for personal trainers to expand their online presence, get more clients, and grow their fitness business.
| Companies | Invoicing | Waivers | Online Payments | Subscriptions | Booking | Client Management | Mobile App | Custom Branded | Workouts | Messaging | Assessments | Marketing | Automations |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Exercise.com | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| ABC Trainerize | Limited | No | Yes | Yes | Limited | Yes | Yes | No | Yes | Yes | Limited | No | Limited |
| Vagaro | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Limited | Limited | Yes | Limited | Yes | Yes |
| PT Distinction | Yes | Limited | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Limited | Yes |
| My PT Hub | Yes | Limited | Yes | Yes | Yes | Yes | Yes | Limited | Yes | Yes | Yes | Limited | Yes |
| Mindbody | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Limited | Limited | Yes | Limited | Yes | Yes |
| QuickBooks | Yes | No | Yes | No | No | No | Yes | No | No | No | No | No | No |
| FreshBooks | Yes | No | Yes | No | No | Yes | Yes | No | No | Yes | No | Yes | Limited |
Exercise.com is a comprehensive platform that offers more than just invoicing; it’s a full-fledged business management system designed for personal trainers.
Exercise.com excels as the best invoicing software for personal trainers because it provides a seamless experience that integrates invoicing with client management, workout programming, and more. This all-in-one approach ensures that personal trainers can manage all aspects of their business under one roof, making it the best personal trainer invoicing software on the market.
When it comes to the best invoicing software for personal trainers, Exercise.com stands out for its comprehensive features. It’s not just an invoicing tool; it’s a complete business solution that supports the unique needs of personal trainers. With Exercise.com, trainers have access to a PT invoicing software that is both powerful and easy to use, making it the best personal trainer invoicing tool available. Its versatility is unmatched, providing a free-flowing system that integrates client management, workout programming, and financial tracking.
Here’s just some of what you can do on the Exercise.com platform:
Process payments for open gym, classes, and personal training.
Create gym landing pages easily.
Manage fitness challenges (Read More: 100+ Fitness Challenge Ideas)
Offer on-demand fitness content.
Create classes and fitness groups.
Conduct gym livestreaming easily.
Engage with clients via automations.
Manage leads with a gym CRM.
Create and send fitness assessments with ease.
Use fitness habit tracking to inspire and motivate gym members and clients.
Use fitness progress photos to engage with members.
Use fitness leaderboards to track event performance and inspire healthy competition.
Create exercise supersets in a snap.
Program exercise rep max progressions with ease.
Use the exercise demonstration video library or create your own custom exercise demonstration videos.
Create workout plans for parents and dependents, teams and more.
Cast gym TV workouts to in-gym TV screens quickly and efficiently.
Manage multiple groups and locations with ease.
Manage clients and gym members with ease. An online training software comparison for personal trainers makes it easy to see why Exercise.com offers the best client management functionality for in-person and online personal training. The best personal fitness trainer software should work for you on the go, just like in the gym.
Book appointments for parents and dependents with ease. (Read More: Best Gym Booking Software)
Gym check-in software that makes your life easy. (Read More: Best Gym Check-In Software)
Communicate with gym members, athletes, team members, personal training clients, class members, parents, and dependents via SMS, email, and in-app push notification.
View performance over time, track personal records, and other fitness stats with performance reporting dashboards. The best fitness software for personal trainers offers exercise tracking, habit tracking, workout tracking, and more.
And of course, view all of your gym business reports easily too.
All from your custom-branded fitness apps (Read More: Best Gym Mobile Fitness Apps Software)
One of the biggest challenges for fitness professionals is staying on top of billing. Chasing late payments, creating manual invoices, and trying to manage finances through spreadsheets eats into valuable coaching time. The best invoicing software for personal trainers simplifies all of this by automating invoice generation, supporting multiple payment options, and tracking revenue.
If you’ve ever asked yourself how to create an invoice for personal training or how to automate invoice generation for personal training sessions, the right system makes it simple. From standalone invoicing apps to all-in-one business management platforms, there are many tools on the market. But not all of them are built specifically for trainers and fitness businesses.
Relying on paper receipts or PayPal requests makes your business look unprofessional and limits your ability to scale. Modern personal training billing software and personal trainer accounting software integrate directly with scheduling, client management, and payments, giving you full visibility into your finances.
With the right platform, you can:
| Software | Invoice Automation | Payment Processing | Fitness-Specific Features | Notes |
|---|---|---|---|---|
| Exercise.com | Yes – full personal training invoice creation | Yes – credit/debit, ACH, recurring | Yes – booking, CRM, reporting, best fitness billing software | Best all-in-one platform |
| QuickBooks | Yes | Yes | No – generic business fitness accounting software | Great for taxes and accounting, not fitness-specific |
| FreshBooks | Yes | Yes | No | Good for freelancers, limited gym functionality |
| Mindbody | Yes | Yes | Yes – gym billing & invoicing | Expensive, often more than trainers need |
| Square Invoices | Yes | Yes | Limited | Strong for mobile trainers, lacks CRM |
| PayPal Invoicing | Yes | Yes | Limited | Simple but not scalable |
| Zoho Invoice | Yes | Yes | No | Affordable, basic invoicing |
| My PT Hub | Yes | Yes | Yes | Fitness-focused, fewer customization options |
Most invoicing apps handle billing, but only Exercise.com integrates everything into a single business platform. As the best invoicing software for PTs, it allows you to manage invoices, scheduling, payments, and clients all under one roof.
Exercise.com makes it easy to automate invoice generation for personal training sessions, saving you hours each month. Whether you’re running group classes, one-on-one sessions, or long-term packages, invoices are generated and sent automatically.
Unlike basic apps, Exercise.com supports recurring payments, one-time invoices, and packages. It also serves as billing software for CrossFit gyms and studios, giving owners the flexibility to manage both personal training and group memberships.
Instead of using separate systems, Exercise.com combines invoicing with booking and payments. If a client books a session through your personal training scheduling and billing software, the invoice is automatically created and tied to their profile.
With personal trainer invoice templates and gym invoice templates, you can send professional, branded invoices that elevate your business.
From personal trainer billing software to gym invoicing software, the right platform ensures you get paid on time, every time. While general apps like FreshBooks, QuickBooks, or PayPal Invoicing can help, they fall short when it comes to fitness-specific needs.
Exercise.com is the best invoicing platform for personal trainers because it combines personal training invoice software, scheduling, client management, and payment processing in one system. Instead of juggling separate tools, you’ll have everything you need to automate billing, track revenue, and run a professional training business.
Get a demo today and discover why Exercise.com is the best solution for managing personal training invoices and scaling your business.
Want to learn how your fitness business can grow to the next level with the best online software for personal trainers and fitness businesses?
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ABC Trainerize is a platform that focuses on workout creation and client engagement, with limited invoicing capabilities. For personal trainers seeking an easy online invoicing software for personal trainers, ABC Trainerize offers a straightforward solution. While it may not be as comprehensive as Exercise.com, it provides essential invoicing capabilities that can be considered a cheap invoicing software for personal trainers looking to manage their finances without the frills.
While ABC Trainerize provides essential tools for personal training, it falls short in invoicing and business management compared to Exercise.com, which offers a more robust and integrated solution.
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Vagaro is a business management platform that caters to the wellness industry, offering invoicing among its suite of features. Vagaro provides a robust personal training invoicing software that goes beyond just billing. Its system is designed to cater to the multifaceted demands of the personal training industry, making it a strong contender for the best invoicing software for personal training. Personal trainers can leverage Vagaro’s platform to streamline their invoicing processes effectively.
Vagaro is suitable for personal trainers who need a solid invoicing system along with other business management features. However, for a more fitness-specific and customizable solution, Exercise.com is the preferred choice.
Read More: Best Vagaro Alternative
PT Distinction is a personal training software that offers invoicing as part of its comprehensive client management system. PT Distinction shines as a PT invoicing software, offering a suite of features that are tailored to enhance the financial operations of personal trainers. It’s a solid choice for trainers who need personal trainer invoicing software that can handle a variety of business tasks in a cohesive environment.
PT Distinction is a strong option for personal trainers who want a balance of invoicing and client management. However, Exercise.com offers a more complete package, especially in terms of marketing and automation.
Read More: Best PT Distinction Alternative
My PT Hub is a fitness platform that includes invoicing features tailored for personal trainers. My PT Hub steps up as an easy online invoicing software for personal trainers, providing a user-friendly interface that simplifies the billing process. It’s an excellent option for trainers who are in the market for best invoicing software for personal trainers free of complex accounting jargon, offering a no-nonsense approach to financial management.
My PT Hub is a viable choice for personal trainers who need invoicing alongside fitness management tools. For those seeking a more all-encompassing solution, Exercise.com provides a wider array of features.
Read More: Best My PT Hub Alternative
Mindbody is a well-known platform in the wellness industry, offering invoicing as part of its broad range of features. Mindbody is well-known for its comprehensive software solutions and could be considered the best personal training invoicing software for trainers who require a full suite of business management tools and access to it’s ClassPass marketplace. Its invoicing system is integrated within a larger ecosystem, making it a powerful tool for trainers who want to consolidate their business operations.
Mindbody is a good choice for personal trainers who run a larger operation and need a variety of features. However, for those looking for a more personalized and fitness-focused solution, Exercise.com provides a more tailored experience.
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QuickBooks is a leading accounting software that offers invoicing as one of its core features. QuickBooks is a giant in the accounting software industry and is an excellent personal trainer invoicing tool for those who prioritize financial management. While it’s not specific to the fitness industry, it’s a reliable PT invoicing software for trainers who need a dedicated accounting solution.
QuickBooks is ideal for personal trainers who need a dedicated accounting solution. However, it does not offer the integrated fitness business management tools that Exercise.com does.
Visit: QuickBooks
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FreshBooks is an accounting tool that provides invoicing options for small businesses and freelancers. FreshBooks offers personal training invoicing software that is renowned for its simplicity and efficiency. It’s a great invoicing software for personal trainers who want an uncomplicated, straightforward invoicing system. For personal trainers looking for cheap invoicing software for personal trainers, FreshBooks provides an affordable solution without sacrificing quality.
FreshBooks is suitable for personal trainers who prioritize accounting and invoicing. However, for a comprehensive approach that includes fitness-specific tools, Exercise.com stands out as the best option.
Visit: FreshBooks
To learn how to choose the best invoicing software for personal trainers, it’s essential to assess your specific business needs, seek out industry-specific features, prioritize integration capabilities, ensure a user-friendly experience, and opt for software that offers scalability. Exercise.com stands out as a top choice due to its comprehensive, fitness-specific features that streamline the entire process of business management, including invoicing.
Understand the scope of your business and what features you need from invoicing software.
Choose software like Exercise.com that offers features tailored to personal training.
Select software that integrates invoicing with other business operations.
Ensure the software is user-friendly for both you and your clients.
Pick software that can grow with your business.
Exercise.com offers a robust invoicing system that integrates seamlessly with other business management tools, making it the best choice for personal trainers looking for comprehensive software.
You can learn how to invoice personal training clients by setting clear payment policies, choosing the right invoicing software like Exercise.com, utilizing automation to streamline the process, offering multiple payment methods, and being diligent with follow-ups on payments. These steps help ensure a smooth, professional billing process that can enhance client satisfaction and improve cash flow for the business.
Establish transparent payment terms and communicate them to your clients.
Use Exercise.com for an integrated invoicing and business management solution.
Take advantage of automation features to streamline billing.
Provide various payment options to accommodate all clients.
Keep track of invoices and follow up on any late payments promptly.
Read More: Best Payment Processors for Personal Trainers
Exercise.com simplifies the invoicing process with its all-in-one platform, ensuring personal trainers can efficiently manage their finances and client transactions.
When it comes to running a successful personal training business, having the best invoicing software for personal trainers is just as important as delivering great client results. Whether you’re billing for one-on-one sessions, virtual group classes, or long-term programs, the ability to automate invoice generation for personal training sessions and accept seamless client payments can make or break your business operations.
A strong invoicing platform should go beyond just sending a PDF. Today’s leading personal training billing software includes features like recurring billing, integrated scheduling, branded invoice templates, and support for multiple payment gateways. Tools like Exercise.com’s invoicing platform are built specifically for fitness professionals—offering streamlined workflows for everything from personal training invoice creation to managing client subscriptions and packages. It’s a must-have for coaches offering both in-person and online personal training programs.
Using a dedicated billing software for fitness coaching businesses eliminates the need for juggling spreadsheets or generic accounting apps that don’t speak the fitness language. Unlike generic options, purpose-built platforms let trainers track session counts, apply discount codes, and even manage trainer commissions with ease. For example, Exercise.com’s all-in-one platform supports recurring payments, branded payment links, and built-in templates that save time and elevate your professionalism.
Trainers who offer high-volume or hybrid programs benefit from booking and invoicing tools that work in sync. If you’re already using Exercise.com for online coaching, you’ll be able to pair invoicing with CRM, scheduling, and workout delivery features—giving you a frictionless system for managing every stage of the client journey.
And if you’re just starting out or comparing your options, don’t overlook tools that offer both fitness accounting software capabilities and practical personal trainer invoice templates. You can explore options like the best personal trainer accounting software or get a jumpstart with this easy-to-use gym invoice template to keep your finances clean and compliant from day one.
Whether you’re looking to automate your personal training invoice process, manage recurring memberships, or scale your business with digital programs, choosing the right platform can reduce late payments, save admin time, and give your clients a polished, professional experience that keeps them coming back.
Exercise.com is the best invoicing software for personal trainers due to its comprehensive features that cater specifically to the fitness industry, including client management, workout programming, and seamless online payments.
Personal trainers should choose Exercise.com for invoicing because it offers a custom-branded solution that integrates invoicing with all other aspects of personal training business management, providing a professional and streamlined experience for both trainers and clients.
The easiest way is to use personal trainer invoice software like Exercise.com, which provides professional templates and integrates directly with your training platform.
Using Exercise.com’s gym billing and invoicing software, you can connect sessions and memberships to automated invoices, ensuring clients are billed without manual reminders.
General platforms like QuickBooks and FreshBooks work well, but they lack industry-specific tools. For trainers, the best accounting software for personal trainers is Exercise.com, since it integrates accounting, scheduling, and billing.
Exercise.com is the best option because it handles both personal training invoice creation and group billing. Trainers running bootcamps or classes can easily automate invoices and track attendance.
Yes, personal trainers can manage waivers with Exercise.com, which includes a feature to handle legal documents as part of its all-encompassing platform.
Exercise.com supports personal trainers with client management by offering a suite of tools that include client tracking, workout and assessment delivery, messaging, and marketing, all integrated with the invoicing system for a unified business solution.
Read More: Best Personal Trainer Software with Client Management
Yes, Exercise.com’s invoicing software is designed to be user-friendly for personal trainers, with a focus on ease of use and efficiency, allowing trainers to focus more on their clients and less on administrative tasks.
To invoice a personal training client, you can create a detailed invoice including services provided, dates, and prices, then send it to the client via email or a professional service. Exercise.com simplifies this process with built-in invoicing tools within its platform.
Keeping track of PT clients is efficiently managed through a client management system like Exercise.com, which provides tracking for appointments, progress, payments, and communication, all in one platform.
Exercise.com is among the best software for making personal training invoices, offering a comprehensive and integrated system that allows personal trainers to easily create, manage, and send invoices directly to clients.
You can automate sending personal training invoices, waivers, assessments, etc., by using a platform like Exercise.com, which provides automation features for these tasks, ensuring they are sent out consistently and on time.
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A personal trainer should collect a signed agreement or contract, a health and fitness assessment, a PAR-Q (Physical Activity Readiness Questionnaire), and any relevant waivers or consent forms from a client to ensure all legal and health considerations are addressed.
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Personal trainers keep clients by providing personalized, results-driven services, maintaining professional communication, and using tools like Exercise.com to manage and enhance the client experience.
QuickBooks can be used for invoicing PT clients, offering a general accounting solution for various businesses, including personal training.
Yes, you can use QuickBooks just for invoices, as it allows you to create and send invoices, even if you don’t use the other accounting features.
Excel can be used for invoicing PT clients by creating invoice templates, but it lacks the integrated payment and client management features of specialized software like Exercise.com.
Most personal trainers charge between $30 to $100 per hour, depending on their location, experience, and the type of training provided.
Read More: What do most personal trainers charge per hour?
A personal training invoice should include the trainer’s contact information, client’s information, details of the services provided, dates, total cost, payment terms, and any relevant tax information.
Read More: Gym Invoice Template
The best personal trainer accounting software is designed to meet the unique financial management needs of personal trainers. It should offer features like expense tracking, financial reporting, and tax preparation assistance. Accounting software for personal trainers and personal trainers accounting software that integrate with personal trainer software client management and personal training billing software provide a comprehensive solution for managing all aspects of your personal training business’s finances.
Read More: Best Accounting Software for Personal Trainers
The best personal trainer booking and invoicing software seamlessly combines scheduling capabilities with invoicing functions, allowing for easy booking of sessions and efficient billing. Booking and invoicing software that integrates with personal trainer management software and offers personal training business management software features can significantly streamline your administrative tasks, making it easier to manage bookings and process payments.
Using personal trainer white label invoicing software involves customizing the software to reflect your brand identity, including logos, color schemes, and contact information. This software typically integrates with your personal training billing software and gym billing software, allowing you to send branded invoices directly to your clients. It’s important to choose a platform that offers flexibility and supports personal trainer accounting software integration for a seamless financial management experience.
The best billing software for a fitness coaching business offers specialized features tailored to the needs of fitness professionals, including subscription management, one-time payments, and package deals. Fitness influencer invoicing capabilities and compatibility with payment solutions for personal trainer can enhance the billing process. Software that aligns with personal training business management software and personal trainer review template features can provide a holistic solution for managing your fitness coaching business efficiently.
Exercise.com can help you send personal training invoices through its integrated billing system, which allows you to create custom invoices, automate billing cycles, and manage payments all within the platform, streamlining the financial aspect of your personal training business.
