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7 Best Zumba Instructor Software in 2024

7 Best Zumba Instructor Software in 2024

Posted by Tyler Spraul, Certified Strength and Conditioning Specialist® (CSCS®) on November 17, 2023 — Updated on April 26, 2024

Compare the best Zumba instructor software from Exercise.com, Trainerize, TrueCoach, and more.

Best Zumba Instructor Software

Discover the best software for Zumba instructors who want to teach Zumba classes online and in-person, create workouts online for clients, offer workout logging to clients, sell workout plans online, run online workout groups, and more—all from your own custom branded fitness app. See why the best white label fitness app software and best personal trainer app builder software can help you to make a fitness app and your own Zumba instructor booking, billing, and client management platform without all of the hassle and expense of creating a Zumba fitness app from scratch.

Fitness Income Ideas

Whether you are just learning how to start a fitness business and just want to learn how to make money from fitness or you are an experienced Zumba fitness instructor who wants to take your business to the next level, see why the best personal training software, the best gym software, and the best fitness influencer software can help Zumba instructors, personal trainers, fitness influencers, online fitness coaches, and other fitness professionals find the best Zumba class management software for Zumba instructors to expand their online presence, get more clients, and grow their fitness business.

Our overall experience with Exercise.com is a breeze. We love how easy it is to integrate this app with our current workflow while providing great fitness programs for our customers and save us time in the process.
Julie Ledbetter
Owner, Ledbetter Fitness

Get a demo now!

Best Zumba Instructor Software Features Comparison

SoftwarePaymentsBookingClass ManagementInvoicingWaiversAssessmentsMessagingWorkoutsMobile AppsCustom BrandedReports
My PT HubYesYesYesYesYesYesYesYesYesNoYes
Zen PlannerYesYesYesYesYesNoYesYesYesYesYes

Selecting the Best Zumba Instructor Software is crucial for instructors looking to efficiently manage their classes, track client progress, and streamline administrative tasks. This specialized Zumba software caters to the unique needs of Zumba instructors, offering features such as class scheduling, client management, and workout tracking. The right Zumba class software enhances the overall teaching experience, allowing instructors to focus more on delivering high-energy, effective classes.

Exercise.com is a standout choice in this category, offering features that go beyond basic class management. Recognized as the best personal training software and the best gym management software, it provides tools that are highly beneficial for Zumba instructors. With functionalities that rank it among the best apps for gym owners and personal trainers, Exercise.com offers an all-in-one solution for class scheduling, client engagement, and workout planning – making it an optimal choice for Zumba instructors seeking comprehensive class management software.

#1 Exercise.com

Exercise.com is not only a leader in gym and personal training software but also excels as the best Zumba instructor software.


  • Comprehensive Class Management: Offers robust tools for managing Zumba classes, including scheduling and participant tracking.
  • Integrated Payment Processing: Facilitates efficient billing and payment collection for classes.
  • Custom Branded Mobile App: Provides a fully custom-branded experience with the best Zumba app to enhance brand identity and client engagement.
  • Versatile Client Communication: Includes messaging features for keeping in touch with class participants.
  • Rich Reporting Features: Generates insightful reports for business growth and client progress.


  • Learning Curve: The extensive range of features might require some time to fully master.
  • Pricing Model: Might be higher priced compared to basic platforms, but it reflects the comprehensive functionality offered.

Exercise.com stands out as the best software for Zumba class management, providing an all-in-one solution that covers every aspect of class management, client engagement, and business growth. Its user-friendly interface and customizable features make it an ideal choice for Zumba instructors seeking a versatile and effective class management tool.

Here’s just some of what you can do on the Exercise.com—the best Zumba class management tool and comprehensive Zumba platform:


Process payments for open gym, classes, and personal training.

Gym Payments

Landing Pages

Create gym landing pages easily.

Landing Pages

Fitness Challenges

Manage fitness challenges (Read More: 100+ Fitness Challenge Ideas)


On-Demand Fitness Content

Offer on-demand fitness content.


Fitness Classes and Groups

Create classes and fitness groups.

Online Groups

Fitness Livestreaming

Conduct gym livestreaming easily.



Engage with clients via automations.

Gym Member Engagement


Manage leads with a gym CRM.

Gym CRM Software

Fitness Assessments

Create and send fitness assessments with ease.


Habit Tracking

Use fitness habit tracking to inspire and motivate gym members and clients.

Habit Tracking

Progress Photos

Use fitness progress photos to engage with members.

Progress Photos


Use fitness leaderboards to track event performance and inspire healthy competition.



Create exercise supersets in a snap.


Rep Max Progressions

Program exercise rep max progressions with ease.

Rep Max Progressions

Exercise Library

Use the exercise demonstration video library or create your own custom exercise demonstration videos.

Exercise Library

Workout Plan Creator

Create workout plans for parents and dependents, teams and more.

Workout Plan Creator

TV Workouts

Cast gym TV workouts to in-gym TV screens quickly and efficiently.

TV Workouts

Group and Location Management

Manage multiple groups and locations with ease.


Client Management

Manage clients and gym members with ease. An online training software comparison for personal trainers makes it easy to see why Exercise.com offers the best client management functionality for in-person and online personal training. The best personal fitness trainer software should work for you on the go, just like in the gym.

Client Management

Appointment Booking

Book appointments for parents and dependents with ease. (Read More: Best Gym Booking Software)


Gym Check-In

Gym check-in software that makes your life easy. (Read More: Best Gym Check-In Software)



Communicate with gym members, athletes, team members, personal training clients, class members, parents, and dependents via SMS, email, and in-app push notification.


Performance Tracking

View performance over time, track personal records, and other fitness stats with performance reporting dashboards. The best fitness software for personal trainers offers exercise tracking, habit tracking, workout tracking, and more.

Performance Reporting

Business Dashboards

And of course, view all of your gym business reports easily too.

Gym Reports

Custom Branded Fitness Apps

All from your custom-branded fitness apps. Learn how to make a Zumba app with the best apps for Zumba Instructors to get more students. (Read More: Best Gym Mobile Fitness Apps Software)

Custom Branded Apps
Our overall experience with Exercise.com is a breeze. We love how easy it is to integrate this app with our current workflow while providing great fitness programs for our customers and save us time in the process.
Julie Ledbetter
Owner, Ledbetter Fitness

Get a demo now!

Read More: Best Personal Training

#2 Trainerize

Trainerize Review

Trainerize is a notable player in the fitness software industry, known for its client-focused approach and effective workout management tools, making it a suitable choice for Zumba instructors.


  • Flexible Booking System: Streamlines class scheduling and booking for Zumba sessions.
  • Effective Client Engagement: Offers robust messaging and workout sharing features.
  • Mobile App Integration: Provides a comprehensive mobile app for easy class management.
  • Payment Processing Capabilities: Supports convenient payment options for clients.
  • Customizable Workout Plans: Allows instructors to create and share Zumba routines.


  • Limited Class Management Features: Class management options may not be as extensive as Exercise.com.
  • No Custom Branding: Lacks the ability for custom branding, which can be crucial for establishing a unique Zumba class identity.

While Trainerize offers useful tools for Zumba instructors, it may fall short in providing the comprehensive class management and branding capabilities seen in the best Zumba class software like Exercise.com.

Read More:

#3 TrueCoach

TrueCoach Review

TrueCoach focuses on personalized coaching and training, offering features that can be adapted for Zumba instructors looking for streamlined client management.


  • Client Progress Tracking: Effective for monitoring individual client progress in Zumba.
  • Direct Messaging System: Facilitates easy communication between instructors and clients.
  • Customizable Training Programs: Provides flexibility in creating Zumba workout routines.
  • Payment and Invoicing Options: Includes options for billing clients for classes and sessions.
  • Mobile-Friendly Interface: Accessible and user-friendly mobile application for instructors and clients.


  • Lacks Group Class Focus: Not specifically tailored for managing group Zumba classes.
  • No Branding Options: Does not offer custom branding, limiting personalization for Zumba classes.

TrueCoach is a strong contender for one-on-one coaching but might not be the best fit as the best Zumba class management software for instructors who primarily focus on group sessions.

Read More:

#4 My PT Hub

My PT Hub Review

My PT Hub is designed to cater to a wide range of fitness professionals, including Zumba instructors, with its all-in-one software solution.


  • Comprehensive Class Management: Offers tools for scheduling, managing, and billing for Zumba classes.
  • Integrated Client Workouts: Enables Zumba instructors to create and distribute workout plans.
  • Customizable Client Assessments: Facilitates tracking client progress and assessments.
  • Mobile App Support: Provides a mobile app for easy management and client interaction.
  • Online Billing and Payments: Streamlines the financial aspects of running Zumba classes.


  • Interface Complexity: Some users may find the interface less intuitive than Exercise.com.
  • Limited Custom Branding: Less focus on branding compared to Exercise.com’s customizable options.

My PT Hub offers robust features for Zumba instructors but may lack the ease of use and branding customization that comes with the best Zumba instructor software like Exercise.com.

Read More: Best My PT Hub Alternative

#5 Mindbody


Mindbody is a well-known platform in the wellness industry, offering solutions that include class management and client engagement, suitable for Zumba instructors.


  • Class Scheduling and Management: Efficiently manages Zumba class schedules and bookings.
  • Client Engagement Tools: Offers advanced tools for messaging and client interaction.
  • Mobile App for Instructors and Clients: Provides a mobile app with full class management capabilities.
  • Customizable Workouts and Assessments: Supports workout creation and client fitness assessments.
  • Robust Reporting Features: Generates detailed reports for business insights and client tracking.


  • Complex for New Users: The range of features can be overwhelming for beginners.
  • Higher Cost: Generally more expensive, especially for advanced features.

Mindbody provides solid class management capabilities but may not offer the same level of tailored solutions for Zumba instructors as Exercise.com, the best software for Zumba instructors.

Read More:

#6 Vagaro


Vagaro caters to a broad spectrum of wellness businesses, including Zumba instruction, with its versatile scheduling and client management tools.


  • Comprehensive Online Booking: Facilitates efficient booking for Zumba classes.
  • Integrated Payment Processing: Streamlines billing and payment collection.
  • Client Management Features: Robust tools for managing client information and interactions.
  • Custom Branded Mobile App: Allows Zumba instructors to offer a branded mobile app experience.
  • Workout and Assessment Tools: Includes functionalities for workout management and client assessments.


  • Less Specialized for Zumba: May not be as tailored for Zumba needs as Exercise.com.
  • Limited Reporting in Comparison: Reporting features may not be as comprehensive as Exercise.com’s.

While Vagaro offers strong scheduling and payment functionalities, it may not be the best fit as a specialized Zumba class software like Exercise.com.

Read More: Best Vagaro Alternative

#7 Zen Planner

Zen Planner

Zen Planner is designed for small to medium-sized fitness facilities, providing effective solutions for class scheduling, billing, and client management, suitable for Zumba instructors.


  • Class Scheduling and Billing: Efficiently handles scheduling and billing for Zumba classes.
  • Client Workout Management: Offers tools for managing client workouts and progress.
  • Customizable Billing Options: Tailors billing options to suit different Zumba class formats.
  • Mobile Application: Provides a mobile app for easy class management.
  • Comprehensive Reporting Features: Generates detailed reports for business insights.


  • Limited Custom Branding: Offers less customization compared to Exercise.com.
  • No Direct Messaging Features: Lacks direct messaging capabilities for client communication.

Zen Planner is effective for gym and studio management but may not offer the comprehensive Zumba-focused features that Exercise.com provides.

Read More:

PJF Performance
I sold a workout program and matched my yearly salary of in-person training within two weeks of selling to my community!
Paul Fabritz
Founder and BS, CSCS, NSCA-CPT, ACE, FMS, PJF Performance

Get a demo now!

How to Choose the Best Zumba Class Management Software

Selecting the best Zumba class management software involves several key considerations to find a solution that best fits your needs as a Zumba instructor.

Step #1 – Determine Class Management Needs

  • Class Scheduling and Booking: Look for software that offers robust scheduling and booking features for managing Zumba classes.
  • Client Engagement and Communication: Choose software that facilitates effective communication with class participants.
  • Workout and Progress Tracking: Ensure the software can track workouts and monitor participant progress.

Exercise.com excels in providing these features, making it the best Zumba class software for instructors looking for an all-in-one solution.

Step #2 – Evaluate Payment Processing and Financial Management

  • Integrated Payment Options: The software should offer seamless payment processing for class fees.
  • Invoicing and Financial Tracking: Look for features that enable easy invoicing and financial management for your Zumba classes.
  • Flexible Pricing Models: Choose software that supports different pricing models to accommodate various class formats.

As the best software for Zumba class management, Exercise.com provides comprehensive payment processing and financial management tools tailored for Zumba instructors.

Step #3 – Consider Customization and Branding

  • Custom Branding Options: Opt for software that allows you to customize the look and feel to match your Zumba brand.
  • Mobile App Customization: A custom-branded mobile app can enhance your professional image and client experience.
  • Personalized Workout Creation: Ensure the software supports the creation of personalized Zumba routines.

Exercise.com stands out as the best software for Zumba instructors, offering extensive customization and branding options that align with the vibrant and energetic nature of Zumba classes.

What makes Exercise.com the best Zumba instructor software?

Exercise.com is considered the best Zumba instructor software due to its comprehensive class management features, integrated payment processing, customizable branding options, and user-friendly interface, making it ideal for Zumba instructors seeking a holistic software solution.

How does class management software benefit Zumba instructors?

Class management software benefits Zumba instructors by automating scheduling, streamlining payment processing, enhancing client engagement, and providing tools for tracking participant progress, leading to improved class efficiency and participant satisfaction.

Can Zumba software integrate with workout planning tools?

Yes, the best Zumba class management software, like Exercise.com, can integrate seamlessly with workout planning tools, providing a unified platform for managing all aspects of Zumba classes.

Is mobile app support important for Zumba class management software?

Absolutely. A mobile-friendly class management software allows Zumba instructors and participants to manage class schedules, payments, and communication conveniently from their smartphones, enhancing accessibility and ease of use.

What features should Zumba instructors look for in class management software?

Zumba instructors should look for features such as robust class scheduling, integrated payment processing, client communication tools, workout tracking, customizable branding, and mobile app support in class management software to ensure a comprehensive solution for managing their classes effectively.

What is the best Zumba class management software?

The best Zumba class management software often includes features like scheduling, client tracking, payment processing, and communication tools. Exercise.com is a strong contender as it offers comprehensive functionality tailored for fitness class management, making it ideal for Zumba instructors.

What is the best software for Zumba instructors to grow their business?

For Zumba instructors looking to grow their business, a software like Exercise.com, which offers a combination of class scheduling, marketing tools, client engagement features, and online class capabilities, is ideal. It helps instructors manage their business efficiently while expanding their client base.

Can you make a living as a Zumba instructor?

Yes, you can make a living as a Zumba instructor. Income depends on factors like the number of classes taught, location, class size, and additional offerings like private sessions or online classes. Instructors can increase earnings by diversifying their services and leveraging marketing to attract more clients.

Do Zumba instructors make up their own routines?

Yes, Zumba instructors often create their own routines. They use their training and knowledge of Zumba choreography to design engaging and effective dance fitness sequences, tailoring them to the skill level and interests of their class participants.

How do I become a good Zumba instructor?

To become a good Zumba instructor, obtain certification through Zumba Fitness, practice regularly, and stay updated with the latest dance trends and music. Excellent communication skills, enthusiasm, and the ability to create a fun, inclusive environment are also crucial. Continuously gathering feedback and refining your classes will further enhance your skills.

Is Zumba a good side hustle?

Zumba can be a great side hustle, especially if you are passionate about dance and fitness. It allows flexible scheduling and the opportunity to earn additional income while doing something enjoyable. With the right marketing and class management, it can be a lucrative part-time endeavor.

What is a Zumba instructor called?

A Zumba instructor is typically referred to as a “Zumba Fitness Instructor” or simply a “Zumba Instructor.” They are trained professionals who have completed Zumba certification courses.

Can Zumba instructors use any song?

Zumba instructors can use a wide range of songs, but they should ensure that the music rights are respected. This often means using royalty-free music or obtaining proper licenses for commercial tracks. Zumba Fitness also provides licensed music to instructors through its ZIN (Zumba Instructor Network) membership.

How long should a Zumba class be?

A typical Zumba class is usually about an hour long. This duration is sufficient to provide a substantial workout while keeping the class fun and engaging without causing excessive fatigue.

How much is Zumba worth?

As of my last update in April 2023, Zumba Fitness had not publicly disclosed its current valuation. However, it has been a successful global brand for several years, known for its significant impact in the fitness and wellness industry.

Is Zumba still popular?

Yes, Zumba remains popular. It continues to attract a diverse group of enthusiasts due to its fun, high-energy workouts, and inclusive nature. Its adaptability to online platforms and continued innovation in dance fitness keep it relevant in the fitness industry.

How do I start my own Zumba class?

To start your own Zumba class, first become a certified Zumba instructor. Find a suitable venue or consider offering online classes. Develop engaging routines and promote your classes through social media, local community boards, and fitness networks. Consider using management software for scheduling and client management.

How can Exercise.com help me run a Zumba class?

Exercise.com can help run a Zumba class by providing robust class scheduling tools, client management systems, and payment processing options. Its platform supports online class streaming, which is perfect for virtual Zumba sessions. Additionally, Exercise.com’s marketing tools can help promote classes, attract new clients, and keep current participants engaged, making it an excellent resource for Zumba instructors.

Jimmy Myers Relentless Sports Performance
If you want to offer an elite service for the end user you need to get with the times and use elite level software that is intuitive, visually appealing, and effective. That is exactly what Exercise.com delivers to its clients.
Jimmy Myers
Owner/Trainer, Relentless Sports Performance

Get a demo now!

Tyler Spraul is the director of UX and the head trainer for Exercise.com. He has his Bachelor of Science degree in pre-medicine and is an NSCA-Certified Strength and Conditioning Specialist® (CSCS®). He is a former All-American soccer player and still coaches soccer today. In his free time, he enjoys reading, learning, and living the dad life.
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