3 Personal Trainer Agreement Template Examples
Browse these personal trainer agreement examples for individual personal training sessions, group training, and online fitness coaching, and then use the free personal trainer contract template to create a personal training agreement for your business.
Are you a personal trainer looking to protect your business and ensure a successful professional relationship with your clients? One of the most critical tools in your arsenal is a well-drafted personal trainer agreement. This document outlines the rights and responsibilities of both the trainer and the client, setting clear expectations and preventing potential disputes. Whether you’re just starting out or have been in the industry for years, having a personalized agreement in place is essential.
Use these free personal training agreement template and, of course, managing your fitness business online with the best gym management software and the best personal training software means that you can easily create personal training proposals to send to clients with email, SMS, and in-app messaging marketing cadences, you can create fitness session plans, waivers, forms, fitness assessments, lead forms, registration forms, offer online booking, workout plans, and much more.
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Personal Trainer Agreement Template Example 1: Individual Training Sessions
[Personal Trainer’s Name/Business Name]
Personal Training Agreement
Trainer Information:
Name: [Trainer’s Name]
Certification: [Certification Details]
Contact: [Phone Number, Email]
Client Information:
Name: [Client’s Name]
Address: [Client’s Address]
Phone: [Client’s Phone Number]
Email: [Client’s Email Address]
Services:
This agreement entitles the client to [number of sessions, e.g., 10] individual personal training sessions, each lasting [duration, e.g., 60 minutes].
Fees:
Total cost for the services provided will be [total cost, e.g., $500]. Payment is due in full at the commencement of the first session.
Scheduling and Cancellation Policy:
Sessions must be scheduled at least [time frame, e.g., 24 hours] in advance. Cancellations must be made [time frame, e.g., 24 hours] prior to the scheduled session to avoid being charged.
Expiration:
The training sessions must be used within [time frame, e.g., 3 months] from the start date of this agreement.
Client Acknowledgment:
The client acknowledges that they have been cleared by a physician to engage in physical activity and will inform the trainer of any changes in their medical condition.
Trainer’s Commitment:
The trainer will provide safe, effective training programs tailored to the client’s needs and goals, and maintain professional conduct at all times.
Client’s Signature: ____________________________________
Date: ____________
Trainer’s Signature: ____________________________________
Date: ____________
Personal Trainer Agreement Template Example 2: Group Training Sessions
[Personal Trainer’s Name/Business Name]
Group Personal Training Agreement
Trainer Information:
Name: [Trainer’s Name]
Certification: [Certification Details]
Contact: [Phone Number, Email]
Client Information:
Name: [Client’s Name]
Address: [Client’s Address]
Phone: [Client’s Phone Number]
Email: [Client’s Email Address]
Services:
This agreement covers participation in group personal training sessions, with each session lasting [duration, e.g., 45 minutes].
Fees:
The fee per session is [amount, e.g., $20], payable in advance or before each session.
Package Option:
Clients may opt for a package deal of [number of sessions] sessions for a total of [package cost].
Scheduling and Cancellation Policy:
Group sessions are scheduled at [specific days and times]. Notice of [time frame, e.g., 48 hours] is required for cancellations or rescheduling.
Liability Waiver:
The client acknowledges the risks associated with physical exercise and releases the trainer from any liability for injury.
Client’s Signature: ____________________________________
Date: ____________
Trainer’s Signature: ____________________________________
Date: ____________
Personal Trainer Agreement Template Example 3: Online Personal Training
[Personal Trainer’s Name/Business Name]
Online Personal Training Agreement
Trainer Information:
Name: [Trainer’s Name]
Certification: [Certification Details]
Contact: [Phone Number, Email]
Client Information:
Name: [Client’s Name]
Address: [Client’s Address]
Phone: [Client’s Phone Number]
Email: [Client’s Email Address]
Services:
This agreement includes online personal training services, comprising [details of services, e.g., custom workout plans, nutritional guidance, weekly check-ins].
Fees:
The total cost for [duration of service, e.g., 3 months] of online personal training is [total cost]. Payment plans are available as [details of payment plans].
Communication:
Regular communication will be maintained through [modes of communication, e.g., email, video calls, messaging app].
Client Responsibilities:
The client agrees to follow the training and nutritional guidelines provided and to regularly update the trainer on their progress and any concerns.
Liability Waiver:
The client acknowledges the inherent risks of exercising alone and releases the trainer from any liability for injury or health issues that may arise from the online personal training program.
Client’s Signature: ________________________
Date: ____________
Trainer’s Signature:________________________
Date: ____________
These three examples of personal trainer agreement templates cater to different modes of training: individual sessions, group training, and online coaching. They can be modified to fit the specific needs and policies of the personal trainer or fitness business, ensuring clarity and professionalism in the trainer-client relationship.
Understanding the Importance of a Personal Trainer Agreement
When it comes to personal training, having a clear understanding of expectations, commitments, and responsibilities is crucial. This is where a personal trainer agreement comes into play.
A personal trainer agreement is a legal contract that establishes the framework for the professional relationship between the trainer and the client. It covers various aspects, such as payment terms, session scheduling, cancellation policies, liability waivers, and confidentiality clauses.
By having a well-structured and comprehensive agreement in place, you can protect yourself from potential disputes, establish a level of professionalism, and ensure that both parties are on the same page from the outset.
One important aspect of a personal trainer agreement is the payment terms. This includes specifying the cost of each training session, the frequency of payment, and any additional fees or charges. By clearly outlining the financial obligations, both the trainer and the client can avoid misunderstandings or disagreements regarding payment.
Another crucial element of a personal trainer agreement is the session scheduling. This involves determining the frequency and duration of the training sessions, as well as any flexibility or limitations in scheduling. By establishing a clear schedule, both parties can plan their time effectively and ensure that the training sessions are consistent and convenient for both the trainer and the client.
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Key Elements to Include in a Personal Trainer Agreement
A personal trainer agreement should be customized to fit your specific needs and requirements. However, there are a few key elements that should be included:
1. Contact Information: Begin the agreement by clearly stating the names, addresses, phone numbers, and email addresses of both the trainer and the client. This ensures open lines of communication.
2. Scope of Services: Clearly define the services you will provide as a personal trainer, such as one-on-one training, group sessions, nutritional guidance, or fitness assessments.
3. Session Scheduling and Payment: Outline the agreed-upon schedule for training sessions and how payment will be made, whether it’s per session, monthly, or in advance.
4. Cancellation Policy: Specify the notice period required for cancellations and any fees associated with missed or late-cancelled sessions. This ensures both parties are accountable for their commitments.
5. Liability Waiver and Release: Protect yourself from potential legal issues by including a liability waiver and release, stating that clients participate in training sessions at their own risk and will not hold you responsible for any injuries or damages.
6. Confidentiality Clause: If you plan on sharing personal information or fitness goals with your clients, include a confidentiality clause to ensure the privacy and trust of your clients.
7. Termination: Outline the conditions under which either party can terminate the agreement, and the notice required for doing so.
8. Governing Law: Specify the jurisdiction that will govern the agreement, ensuring clarity in case any legal issues arise.
9. Entire Agreement Clause: Include a clause stating that the agreement represents the entire understanding between the parties and supersedes any previous agreements or discussions.
10. Signatures: Finally, ensure that both the trainer and the client sign and date the agreement, acknowledging their acceptance and commitment to its terms.
11. Health and Medical History: It is important to gather information about the client’s health and medical history to ensure their safety during training sessions. Include a section in the agreement where the client can provide details about any pre-existing medical conditions, injuries, or allergies.
12. Indemnification: To protect yourself from any claims or liabilities arising from the client’s participation in the training sessions, include an indemnification clause. This clause states that the client agrees to hold you harmless and indemnify you against any losses, damages, or expenses incurred as a result of their actions or negligence.
Benefits of Using a Personal Trainer Agreement Template
Creating a customized personal trainer agreement from scratch can be a time-consuming process. Fortunately, there are personal trainer agreement templates available online that can save you valuable time and effort.
Using a template provides several benefits:
1. Time-Saving: Templates come preformatted with all the essential clauses, eliminating the need to start from scratch. You can simply fill in the specific details relevant to your business.
2. Legal Protection: Templates are often drafted by legal professionals who understand the legal considerations involved in personal training agreements. By using a template, you ensure that all the necessary legal aspects are covered.
3. Customization: While templates provide a structure, they are still flexible enough to be customized to meet your specific needs. You can add or modify clauses to align with your business practices.
4. Professionalism: A well-structured agreement demonstrates professionalism and instills confidence in your clients. By utilizing a template, you can ensure that your agreement looks professional and is easy to read and understand.
5. Consistency and Efficiency: Using a template allows you to create consistent agreements with all your clients, saving you time and ensuring that you cover all the necessary details in every agreement.
6. Accessibility: Personal trainer agreement templates are readily available online, making them easily accessible to trainers and fitness professionals. You can download and use them at any time, without the need for extensive research or consultation.
7. Cost-Effective: Using a personal trainer agreement template can save you money compared to hiring a lawyer to draft a customized agreement. Templates are often available for free or at a minimal cost, making them a cost-effective solution for small businesses and independent trainers.
