Home Gym Owner
Personal Trainer Contract Template (FREE)

Personal Trainer Contract Template (FREE)

Posted by Tyler Spraul, Certified Strength and Conditioning SpecialistĀ® (CSCSĀ®) on July 14, 2023 ā€” Updated on November 25, 2023

Use this free personal trainer contract template to govern a relationship between a personal trainer and a client.

Personal Trainer Contract Template

And if you are a gym owner and you need to hire a personal trainer for your gym business, then be sure and use our free gym staff contract template. You can easily copy and paste and then modify as needed. Are you a personal trainer that needs a template personal trainer contract form to modify and use for your personal training business? Are you considering hiring a personal trainer? Either way, whether you want to start a fitness business or open a gym, this is where a personal trainer contract comes into play.

Fitness Income Ideas

In this article, we will delve into the importance of a personal trainer contract, the key elements it should include, the benefits of using a contract template, how to create a contract that protects both parties, and much more. By the end of this article, you’ll have a comprehensive understanding of personal trainer contracts and be equipped with the knowledge to navigate this crucial aspect of your fitness journey. Looking for a personal trainer contract template? This article provides a comprehensive guide on how to create a legally binding agreement between your gym and a personal trainer you hire.

And, of course, managing your fitness business online with the best gym management software and the best personal training software means that you can easily create waivers, forms, fitness assessments, lead forms, registration forms, online booking, and much more, then send them out for e-signature with your own custom branded fitness apps with the Exercise.com platform. So, read on to find and easy to download personal training contract template, and if you really want to take your waivers, forms, and e-signatures to the next level, then check out our comprehensive platform for managing your entire business in one place.

Exercise.com is simply the best. We were using three or four different apps or softwares to do what we can now do all in one with the Exercise.com platform.
Brandon Stroupe
Founder and President, APEC Sports Performance

Get a demo now!

Personal Training Contract Template

Below is a Personal Trainer Contract Template, which outlines the terms and conditions of a personal training service agreement between a personal trainer and a client. Personal trainers, online fitness coaches, and other fitness professionals who desire a more streamlined way to manage contracts, appointments, payments, and more may benefit from using Exercise.com. It’s a professional software solution tailored specifically for fitness industry needs, including running online fitness coaching and managing an entire business through a custom branded fitness app. Booking a demo with Exercise.com will provide more insights into how this solution can enhance your fitness business.


This Personal Trainer Contract (ā€œContractā€) is entered into on [Date], between Personal Trainer’s Full Name and Client’s Full Name.

1. Training Services:
The Trainer agrees to provide personal training services as follows:

  • Type of Training: [Describe the type of training, e.g., weight loss, strength training, etc.]
  • Number of Sessions: [Specify the number of sessions]
  • Duration of Sessions: [Specify the duration, e.g., 60 minutes]

2. Fees and Payment:

  • Total Cost: $[Amount]
  • Payment Method: [Specify payment method, e.g., credit card, cash, etc.]
  • Cancellation Policy: [Specify any cancellation fees or policies]

3. Schedule:

  • Dates and Times: [List or describe the agreed schedule]
  • Location: [Specify the location of the training]

4. Client Responsibilities:

  • Health Information: Client agrees to provide accurate health and medical information.
  • Effort and Commitment: Client agrees to put forth effort and follow the Trainer’s instructions.

5. Trainer Responsibilities:

  • Professional Conduct: Trainer agrees to provide services in a professional and ethical manner.
  • Individualized Plan: Trainer agrees to design a program tailored to the Client’s goals and needs.

6. Liability Waiver:
Client acknowledges that participation in physical exercise has inherent risks and agrees to participate at their own risk. The Trainer is not liable for any injuries or health issues that may arise from the training.

7. Confidentiality:
Both parties agree to keep all personal information, medical details, and training program details confidential.

8. Termination:
Either party may terminate this Contract with [Number of days/weeks] notice.

9. Governing Law:
This Contract shall be governed by the laws of [State/Country].

10. Acceptance:
By signing below, both parties acknowledge that they have read, understood, and agreed to the terms and conditions of this Contract.

_______________ _______________
[Trainer’s Name & Signature] [Client’s Name & Signature]
[Date] [Date]
[Address & Contact Information] [Address & Contact Information]

Note: This template is for general use and may require customization to comply with local laws and specific situations. Consulting with a legal professional to ensure compliance is recommended. For a professional solution to manage contracts, appointments, payments, and more, consider booking a demo with Exercise.com. It’s designed to run an entire fitness business, including personal training, through a custom branded fitness app, streamlining various aspects of managing a fitness professional’s workflow.

Read More:

Understanding the Importance of a Personal Trainer Contract

A personal trainer contract is a legally binding agreement that outlines the responsibilities and expectations of both the trainer and the client. It serves as a foundation for the working relationship, establishing clear boundaries and ensuring that both parties are on the same page. Without a contract in place, misunderstandings and disputes can arise, potentially jeopardizing the progress you’ve made towards your fitness goals. A well-crafted contract protects both the trainer and the client, providing a framework for a successful and mutually beneficial partnership.

One of the main benefits of having a personal trainer contract is that it helps manage expectations. It clearly outlines the services that will be provided, the frequency and duration of training sessions, as well as any additional fees or charges. This prevents any surprises or miscommunications down the line and allows both parties to have a clear understanding of what is expected of them.

In addition to managing expectations, a personal trainer contract also helps protect the rights and interests of both the trainer and the client. It can include clauses related to liability waivers, confidentiality, and termination of the agreement, among other things. By clearly defining these aspects of the relationship, the contract ensures that both parties are aware of their rights and responsibilities, reducing the risk of disputes and potential legal issues.

Furthermore, a personal trainer contract can also address important matters such as payment terms and cancellation policies. This ensures that both the trainer and the client are aware of the financial obligations and consequences associated with the training services. By clearly stating the payment schedule and any penalties for late or missed payments, the contract helps maintain a transparent and fair financial arrangement.

Key Elements to Include in a Personal Trainer Contract

When creating or customizing a personal trainer contract, there are several key elements that should be included to ensure its effectiveness. These elements will vary depending on the specific circumstances of the training agreement, but some common components include:

1. Identifying Information: The contract should clearly state the names and contact information of both the trainer and the client.

2. Scope of Services: This section outlines the specific services the trainer will provide, such as personalized workout plans, nutritional guidance, and fitness assessments.

3. Payment Terms: It’s essential to clearly define the financial aspects of the agreement, including the fees, payment schedule, and any late payment policies.

4. Duration and Frequency: The contract should specify the duration of the training agreement, including the start and end dates, as well as the frequency and duration of the training sessions.

5. Cancellation and Rescheduling: This section outlines the policies and procedures for canceling or rescheduling training sessions, including any notice requirements and potential penalties or fees.

6. Termination Clause: It’s important to include a termination clause that outlines the circumstances under which either party can terminate the agreement and any associated fees or penalties.

7. Confidentiality and Privacy: This section addresses the privacy and confidentiality of client information, ensuring that any personal or medical information is protected.

8. Liability Waiver: Including a liability waiver helps protect both the trainer and the client from potential lawsuits arising from physical injuries or accidents that may occur during training sessions.

9. Dispute Resolution: It’s advisable to include a clause on dispute resolution that lays out the steps to be followed in the event of a disagreement or conflict between the trainer and the client.

10. Governing Law: The contract should specify the jurisdiction and governing law that will apply in case of any legal disputes.

11. Indemnification: This section should outline the responsibilities of both the trainer and the client to indemnify and hold each other harmless from any claims, damages, or liabilities that may arise during the training sessions.

12. Health and Medical Information: It is important to include a section where the client provides accurate and complete health and medical information, including any pre-existing conditions or injuries, to ensure the trainer can tailor the workouts and exercises accordingly.

Read More:

Benefits of Using a Personal Trainer Contract Template

Creating a personal trainer contract from scratch can be a time-consuming and challenging process, especially if you’re not familiar with legal terminology. Thankfully, there are personal trainer contract templates available that can streamline the process and ensure that all necessary elements are included.

Using a template offers several benefits. Firstly, it saves you time and effort, as the template provides a ready-made structure that you can simply customize to your specific needs. This eliminates the need to start from scratch and ensures that you cover all the essential components of a personal trainer contract.

Secondly, using a template helps maintain consistency and professionalism. You can find templates that have been created by legal professionals, ensuring that the language used is clear, concise, and legally valid. This gives your contract a more polished and credible appearance.

Lastly, using a template can help minimize the risk of omissions and errors. Since the template includes all the necessary elements, you can rest assured that you won’t miss any crucial details. This reduces the likelihood of misunderstandings or disputes arising from incomplete or ambiguous contract terms.

Another benefit of using a personal trainer contract template is that it provides a standardized format. This can be particularly useful if you work with multiple clients or have a team of trainers. By using the same template for all contracts, you ensure consistency in the terms and conditions offered to your clients. This can help establish a professional image and build trust with your clients.

In addition, personal trainer contract templates often include clauses that protect your rights and limit your liability. These clauses can address issues such as cancellation policies, indemnification, and waivers of liability. By using a template that already includes these clauses, you can ensure that your contract provides adequate protection for your business and minimizes potential legal risks.

How to Create a Personal Trainer Contract That Protects Both Parties

Creating a personal trainer contract requires careful consideration of the specific needs and circumstances of both the trainer and the client. Here are some key steps to follow to ensure that the contract is fair, comprehensive, and protective of both parties:

1. Understand Your Legal Requirements: Familiarize yourself with the local laws and regulations that govern personal trainer contracts in your jurisdiction. This will help ensure that your contract complies with all relevant legal requirements.

2. Identify and Assess the Risks: Think about the potential risks and liabilities associated with personal training and tailor your contract accordingly. This may involve including clauses related to liability waivers, assumption of risk, and medical clearance requirements.

3. Be Clear and Specific: Use clear and unambiguous language in your contract to avoid misunderstandings. Clearly define the scope of services, payment terms, cancellation policies, and any other relevant details. This will minimize the risk of disputes down the line.

4. Seek Professional Advice: If you’re unsure about any aspect of creating your personal trainer contract, it’s wise to seek legal advice. A lawyer with experience in contract law and the fitness industry can provide valuable guidance and ensure that your contract is legally sound.

5. Review and Update Regularly: As your business evolves and industry standards change, it’s important to review and update your contract periodically. This ensures that it remains relevant and legally enforceable.

6. Include Confidentiality and Non-Disclosure Clauses: To protect the privacy and sensitive information of both parties, consider including clauses that require the personal trainer and client to maintain confidentiality and not disclose any confidential information shared during the training sessions.

7. Establish a Dispute Resolution Mechanism: In the event of a dispute or disagreement, it’s beneficial to have a clear process outlined in the contract for resolving conflicts. This may involve mediation, arbitration, or other alternative dispute resolution methods to avoid costly and time-consuming litigation.

Exploring Different Types of Personal Trainer Contracts

Personal trainer contracts can vary depending on the specific type of training being provided, the duration of the agreement, and the unique circumstances of the trainer and the client. Some common types of personal trainer contracts include:

1. Fixed-Term Contracts: These contracts have a predetermined start and end date and cover a specific period of training. They are commonly used for short-term training programs or packages.

2. Ongoing Contracts: Ongoing contracts have no fixed end date and continue until terminated by either party. They are often used for long-term personal training relationships.

3. Group Training Contracts: If a trainer provides group training sessions, a group training contract may be used. This contract outlines the terms and conditions for group training and can include provisions related to group size, fees, and scheduling.

4. Online Training Contracts: With the rise of online training platforms, online training contracts have become increasingly common. These contracts outline the terms and conditions of online training programs, including access to training materials, virtual coaching sessions, and accountability measures.

It’s important to choose a contract type that aligns with your business model and the specific services you offer. Consider your target audience, your training methods, and your training goals when selecting the most appropriate contract structure.

5. Pay-Per-Session Contracts: Pay-per-session contracts are a flexible option for clients who prefer to pay for personal training sessions on an individual basis. This type of contract allows clients to schedule sessions as needed without committing to a long-term agreement. Pay-per-session contracts often have a higher per-session rate compared to other contract types, but they provide clients with the freedom to adjust their training schedule according to their availability and fitness goals.

How do I write a personal trainer contract?

Writing a personal trainer contract requires outlining the terms and conditions of the services you will provide. This can include:

  1. Client Information: Full name, contact details, and other necessary information.
  2. Services Offered: Detailed description of the services you’ll provide.
  3. Payment Terms: Information on how and when payments are to be made.
  4. Liability Waiver: A clause that protects you from legal responsibility for any injuries.
  5. Cancellation Policy: Outline any penalties or procedures for canceling sessions.
  6. Signatures: Both parties should sign and date the contract.

What should be included in a personal trainer contract?

Include the following elements:

  • Client’s information
  • Services and responsibilities
  • Payment details
  • Liability and health disclaimers
  • Cancellation policy
  • Agreement duration and termination
  • Signatures

What is a contract between a gym and a personal trainer?

A contract between a gym and a personal trainer outlines the relationship between the two parties, whether the trainer is an employee or independent contractor. This will include details like payment, responsibilities, use of facilities, non-compete clauses, and any other relevant terms.

How do personal trainers get paid?

Personal trainers may be paid in various ways:

  • Hourly Wage: Paid by the gym or directly by clients for individual sessions.
  • Salary: Some may be on a fixed salary, especially if employed by a gym.
  • Commission: Earning a percentage of sales from products or additional services.
  • Packages: Selling training sessions in bulk to clients.

Is it profitable to be a personal trainer?

Being a personal trainer can be profitable, depending on factors such as location, certifications, experience, and ability to market oneself. Success often depends on building a strong client base and offering additional services or products.

How do I sell myself as a personal trainer?

To sell yourself as a personal trainer:

  • Showcase your certifications and expertise.
  • Develop a unique selling proposition (USP).
  • Offer testimonials or success stories.
  • Use social media and a personal website to share your knowledge and connect with potential clients.
  • Offer free consultations or workshops to attract new clients.

How many clients should a personal trainer have per week?

The number of clients per week depends on the trainer’s schedule and the intensity of the sessions. A full-time personal trainer might see anywhere from 20 to 30 clients per week.

Read More:

What document should a personal trainer collect from a client?

Personal trainers should collect:

  • A signed contract outlining terms and conditions.
  • A health history and medical clearance form, if necessary.
  • A signed liability waiver.

What does a personal trainer do for a client at a gym?

Personal trainers design customized workout programs, instruct on proper form and technique, motivate clients to reach their goals, provide nutritional guidance, and monitor progress.

What is a good cover letter for a personal trainer?

A good cover letter should:

  • Express enthusiasm for the role.
  • Highlight relevant certifications and experience.
  • Demonstrate understanding of fitness principles and client needs.
  • Include success stories or key achievements.
  • Convey your personality and coaching style.
  • End with a strong call to action, expressing your desire for an interview.

Finally, for those looking to manage their fitness business efficiently, including contract management, client scheduling, payments, and more, Exercise.com provides an all-in-one software solution designed for fitness professionals. It can streamline various aspects of a personal trainer’s business, allowing them to focus more on clients and growth. Booking a demo with Exercise.com can help personal trainers understand how this platform can be tailored to their specific needs.

Jimmy Myers Relentless Sports Performance
If you want to offer an elite service for the end user you need to get with the times and use elite level software that is intuitive, visually appealing, and effective. That is exactly what Exercise.com delivers to its clients.
Jimmy Myers
Owner/Trainer, Relentless Sports Performance

Get a demo now!

Tyler Spraul is the director of UX and the head trainer for Exercise.com. He has his Bachelor of Science degree in pre-medicine and is an NSCA-Certified Strength and Conditioning SpecialistĀ® (CSCSĀ®). He is a former All-American soccer player and still coaches soccer today. In his free time, he enjoys reading, learning, and living the dad life.
We make fitness businesses happy and successful. We are a next-generation software platform dedicated to making it easy for fitness professionals to manage their entire fitness business in one place.
FollowĀ us:
Start Here
Copyright Ā© 2024 Exercise.com
Made with ā¤ļø at 15310 Amberly Dr, Suite 250, Tampa, FL 33647 & world-wide
Privacy Policy
Terms of Service