TotalCoaching Review (Pricing, Features, & Benefits)

Manage and Grow Your Fitness Business Better with Learn more below.

TotalCoaching vs Choose’s All-in-One Fitness Business Management Software. Review our head-to-head TotalCoaching software comparison and see for yourself. Get a custom web and smartphone app designed for your brand with additional customization available throughout your custom-built software. Grow your business, turn leads into clients, and increase revenue. 

(colors, language, features, custom dev, etc)
Logo and Colors
Custom-built for your brand, so you're always growing your business
Knowledge Base
Proven track-record working with fitness professionals in every niche with custom solutions to their problems
Save time managing your business from anywhere on your custom-branded apps
Schedule Appointments & Classes
Automate Payments Securely & Easily
Online & In Person Booking
Automated Email, Text, App Reminders
Business Dashboard & Reports
Staff Roles, Permissions, and Schedules
Endless Marketing Integrations
Manage Unlimited Client Base
Fully-customizable workout library and automations to put workout delivery on autopilot
Easy to Use Workout Routine & Plan Creator
Deliver Workouts for Any Scenario
Customize Your Own Exercise Library
Client & Trainer Workout Logging App
Workout Progress Made Easy
Automated Workout Engagement
Endless options to deliver workouts and increase revenue
Sell Memberships/Training Packages
Sell Single Workout Plans
Deliver Individual Training
Run Workout Challenges
Sell Recurring Workout Memberships
Engage and retain your clients with smart data from custom-built and branded performance health software
Turn Leads Into Clients
Engage Clients via Assessments
Track Measurement Data (injuries, etc.)
Deliver Personalized Workouts
Fully Customizable Assessments

TotalCoaching is a trainer’s software app created by Dave Gill to better help trainers communicate with clients.

In this comprehensive software review, we will be comparing the features of our all-in-one club management software versus the capabilities of the TotalCoaching software management app.

This review is aimed to provide you with the information you need to make the best decision for your business when it comes to choosing a fitness software management solution. is the best all-in-one solution, providing support to the top names in fitness for over a decade, which is phenomenal considering apps and fitness software solutions haven’t been around that long.

Here’s a look at some of the top industry professionals that have been working with for their business needs:

This fitness software app review will contain information regarding the TotalCoaching software company, an overview of features, pricing, and competitors, and will compare TotalCoaching to’s all-in-one solution. By the end of this review, you will know whether or not TotalCoaching is the best choice for your business over’s business management software, which you can request a demo of now.

Fitness Pros Who Trust

Total Coaching Software Review

totalcoaching software app logo

A cloud-based solution suited to the needs of personal trainers creating workouts for clients, TotalCoaching is a software solution that enables gyms, fitness studios, and trainers to create workouts and plans for clients.  TotalCoaching’s platform is available for mobile apps on iOS and Android devices.

This review will cover the biggest differences in TotalCoaching training software and our own app, because while TotalCoaching does make some training easy, some big pieces are missing, like marketing, lead generation, customizable options, and more.

Unless otherwise stated, all images and reviews below are of/about’s All-In-One Fitness Business Management software platform.

TotalCoaching Features vs

While TotalCoaching offers its users an array of features, it is missing some key components that many who manage a fitness business require., on the other hand, offers those missing components and more. Let’s dive into a few reasons why is the better choice.

Fitness Business Management (FBM)

TotalCoaching does not have a system built to help you manage the business functions of your fitness operations the way does. From client scheduling and billing and membership management to our innovative performance health assessments, has you covered in the customization of your software application in ways that TotalCoaching does not.’s all-in-one platform has calendar options and reports that help you find out where to capitalize on your business: what’s going well, what’s not going so well, where revenue streams are coming from and more, along with complete custom branding that allows your business to be found in the app store as if you were the one developing it!

With a history of working with top fitness professionals and using their fitness backgrounds and knowledge to better the delivery of custom software, has a proven track record of producing quality apps that are 100% customized to client requests.

Developing an easy intake system with my apps and ways to scale the delivery of workouts has been huge. Working with 20-30 individuals who each have specific goals and restrictions can be challenging, but your platform makes it easy to organize everyone’s programs and put a plan together that will get them the best results possible.
Dean Somerset 
We went live with our Fitness Business Management software at 4 locations. Everything is working great. The import and export are easy and the guys are really liking the look and convenience of the platform. From both my side and the user side the platform has exceeded our expectations.
The simple, effective tools help expand and simplify my coaching process.
Dean Somerset 
Before I came across, the process I used to try and communicate a program with an athlete long distance was extremely cumbersome. Those days are long gone, and I look forward to providing professional, clean, organized, and effective programs to clients for years to come.
Chip Gosewich PMR Performance
The team is amazing, and their all-in-one software is more than we ever expected! All of this is made possible by a high-quality team. makes my life easier by providing an all-in-one solution and the opportunity to help those who otherwise would never have access to my programming!
Tony Gentilcore Founder, Core Online

Calendars and Booking

With an easy-to-use calendar that also allows clients to schedule and book appointments on their own, also comes with the customization capability to turn off or on the features that are useful to yourself and your clients.

TotalCoaching comes with a simplified calendar, but turning off and on features is not a possibility.

Additionally, TotalCoaching does not provide a schedule or booking system for clients to access, which provides no accountability for those clients who have a hard time making it to the gym or just getting to a class that they may be interested in. There is also no notification for clients’ skipped sessions.’s custom business management software is built to help you:

  • Schedule appointments and classes, accept payments, and manage clients with individual and group calendars
  • Manage your entire fitness business in one place
  • Take your fitness business to the next level with Staff Management, allowing you to give staff permissions and add a better workflow to your fitness facility
  • Efficiently schedule, view, and manage all appointments and classes

Accepting Payments Securely and Easily

Because TotalCoaching is a trainer app, you will need an outside third party for processing transactions.

With, you’ll be able to conveniently accept payments through your app and will have peace of mind knowing that all transactions undergo the strictest of security measures.

Increase Business Efficiency With Easy Report Access

TotalCoaching is a good choice for a fitness software app if you just want to create and deliver workouts to clients.

Increasing efficiency and revenue is all on you, though.’s all-in-one fitness business management software has revenue creating options in place as well as custom measures to increase business efficiency.

Never worry about sales, staff, clients, or data logged falling between the cracks with reporting at your fingertips in your custom web and mobile apps.

Managing a staff of any size is time-consuming but FBM saves you time with assignable staff roles, so you can put staff management on autopilot.

Plus all your reports can be run in a single software. No more safaris for which software has which reports.’s Fitness Business Management (FBM) software makes reports easy — sales, business, appointments, class, and payroll reports all in one place. Plus you can also sort reports by:

  • Client
  • Location
  • Services

These reports empower you to have your finger on the pulse of your business and if you’re bringing on new trainers you’ll know how much to pay staff based on commissions.

Increase Revenue With Key Business Marketing Integrations

For your business’ marketing, automate your efforts by connecting to a number of integrations like:

  • MailChimp
  • ConstantContact
  • ConvertKit
  • Zapier
  • Google Analytics
  • Facebook Pixel

It helps to be able to learn and put a system in place to say ‘We have this issue with the shoulder or this elbow pain, this hip internal rotation issue’ and we’ve gone through it with 25 other guys. We’ve had good success with 24 of them so we have a game plan in place.

The flip side is if you get stuck in a rut and your systems don’t work and are not scalable you’re just like why isn’t this working. You can’t see outside the box at all. Systems help eliminate problems.

Barrett Stover

Founder, Revolution Sports Performance

Custom-Branded Websites, Web, and Smartphone Apps

As we mentioned above, TotalCoaching is available on Android and iOS, but only offers these two customization options:

  • Adding a logo
  • Choosing colors for your base’s fitness business management software, on the other hand, will deliver complete and total customization for your software application:

  • Customized Web and Smartphone Apps
  • Custom Website
  • Custom Dev Work
  • Custom Integration Built-In
  • Custom Integrations Built with Zapier
  • Custom Performance Health Assessment Software to Collect Smart Data
  • Custom Exercise Library
  • Easily Embed Your Videos into Your Platform

Your business is listed as the app owner and developer when you customize your fitness business software through!

Fitness Business Management with will empower you to track visits, book classes, and sessions, engage your clients with recurring appointment reminders via email and text, and provide calendar integration with Google and Apple for easy management.

With the Fitness Business Management’s calendar, you can also sort by:

  • Trainer
  • Location
  • Service
  • Recurring
  • Time
  • Availability

All my clients are required to use my online training. When training with me personally face-to-face, they have my app. They train with me—let’s say two days—and then they have the app for one. So they’re constantly working out on their own or required to utilize the app logging so that I can now check on them
Ashton Roberts AR Performance Training
For a while now, we have been looking for a great way to provide an all-encompassing experience for basketball players. The customization features of the web platform and custom-branded apps have allowed us to do that, creating the perfect marriage between our expert content and all of the really cool features that help separate us from the rest of the competition.
Kyle Ohman Basketball HQ has brought a whole new element to my programming. I am super jealous of my brand and make quite a few demands, um, suggestions for the app. They are always eager to work with me and go above and beyond to deliver. Truly a gold medal team!
Kellie Davis Fit Thrive
Developing an easy intake system with my apps and ways to scale the delivery of workouts has been huge. Working with 20-30 individuals who each have specific goals and restrictions can be challenging, but your platform makes it easy to organize everyone’s programs and put a plan together that will get them the best results possible.
Dean Somerset has allowed a lot of flexibility with integration, so I can better connect with my customers. They developed a way to integrate with my CMR so I can send email sequences after purchasing, and they also created an upsell option on the sales page that offers exclusive products to customers.
Kellie Davis 
The team is amazing, and their all-in-one software is more than we ever expected! All of this is made possible by a high-quality team.

Automation From Your Own Custom Apps software offers automation everywhere that you need it. There isn’t an automation feature with TotalCoaching or the ability to set up various automatic services like TotalCoaching is also not scalable with your business like is.

For emphasis: TotalCoaching is an app to help you create and send workouts to clients while getting client feedback.  However, the fact that there are very few automation features available is a bit of a headscratcher, although their platform is built to charge your use of its platform based on the number of clients you have with your business.

TotalCoaching does not offer automatic reminders or notifications, while the following automatic features are included with your customized software, and if there’s a feature not listed, our development team is in place to make sure we can get you the tools necessary for the success of your business:

  • Automatic Emails and Texts/Other Automatic Features
  • Automate Workout Delivery
  • Automate Resource Delivery
  • Automate Assessment Delivery
  • Automate Reminders/Alerts via app, text, and email

You just won’t find these features on other fully-customized software platforms or even the software platforms that pride themselves on being an all-in-one software system.

Workout Creation and Delivery

TotalCoaching does a respectable job of stepping up to compete against when it comes to workout creation and delivery, but when that’s the niche that the software is in, TotalCoaching absolutely should deliver a solid workout creation and delivery system between clients and trainers.

However, this fact remains: While TotalCoaching performs well in this feature category, does too.

E-Commerce/Point of Sale

As previously mentioned, TotalCoaching needs outside assistance for processing payments, meaning that you’ll have to use another app to process payments. This means that instead of being able to just use your TotalCoaching app to process transactions, you’ll have to open up another app or tab on your web browser to process payments, which can be time-consuming and annoying. uses secure third-party processing software integrated into your custom software, meaning all of your transactions can take place in one singular location. You’ll never have to use another app with our customized software.

With the’s all-in-one software, you’ll be using a tailored solution that’s built to help you deliver workouts to clients in-house, in your general community, and connect with clients across the world.  Your custom app is a revenue increasing e-commerce software built to help drive business to your business.

My custom-branded apps have made my life easier and helped streamline my online training, which in turn has transformed into a pretty awesome additional revenue stream for me and my family.
Tony Gentilcore has enabled our company to expand in ways we couldn’t imagine possible. As a Strength Coach that also manages the business this platform has made it much easier to get our programming out to not only our local clientele but also new clientele throughout the world as well as our professional athletes in different cities.
Eric Mahanke Carr Elite
I sold a workout program and matched my yearly salary of in-person training within two weeks of selling to my community.

Here are a few ways our clients have used’s e-commerce features to increase their revenue:

Sell Pre-Built, Single Workout Plans (Mike Boyle)

Deliver Automated Custom Programming (Dean Sommerset, AMPD)

 Deliver Workout of the Day Memberships (Madeline Moves)

Performance Assessments

You won’t find performance health assessments readily available and customizable with TotalCoaching’s software. When a user was reviewing questionnaire capabilities with the TotalCoaching software app, this was the response to their system:

“I was a bit disappointed to find an empty Questionnaires tab within the app. Don’t get me wrong, they have a cool system that makes it really easy to create questionnaires but most PT’s who sign up to Total Coaching are probably new to online training and therefore have no idea what to ask. This is especially true for any legal forms.”

In the Performance Health Assessment area of your app, you will find out just how serious the team at takes client engagement and automation in the effort to make running your business and increasing revenue easier and with less time consumed.

You’ll be able to do the following with performance health assessments from your software:

  • Take clients through your custom assessment to automatically create personalized workouts based on the data important to their success.
  • Implement scalable processes that will sustain the progress of your business, so you don’t lose ground.
  • Easily show clients areas they can improve on from their assessment and turn them into leads.

Even though you are able to create your questionnaires with TotalCoaching, the process of automation and sustainability that gives your business, along with the ease of use and benefits of our performance health assessments, can’t be matched by TotalCoaching.

Automate Client Engagement With Assessments

TotalCoaching offers client engagement in the form of a feedback monitor that allows clients to tell their coach or trainer how good the workout was. This feature can add additional stress to the lives of trainers by allowing some clients to dictate how trainers approach in-person and out-of-gym engagements.

Let’s have a look at what you won’t get with TotalCoaching:

  • Workout Leaderboards for your custom workouts and fitness community
  • Direct Chat with clients, most apps only have an inbox system
  • Workout Challenges to engage your community
  • Performance Data in App
  • Smart Performance Data in Assessments

Those same features above that are missing withing the TotalCoaching app come with your custom fully-branded app. offers client engagement tools in ways that TotalCoaching and most other apps do not; and if they are available, they don’t provide the ease that provides.

Working with and their team has been an amazing experience and a dream come true in terms of accomplishing a vision! Their workout technology has helped us effectively engage our community, and I highly recommend to grow your business!
APMD Performance 

For the past decade, has worked with professionals to make sure the features they need for the success of their business are in place to help automate processes, manage clients, and drive revenue.

With TotalCoaching’s lack of overall features in an effort to be tops in the workout creation software niche, the company came up with a pricing plan to accommodate the bulk of its users:

TotalCoaching Software Pricing

TotalCoaching has a tier list offering for its pricing scale. Based on the number of trainers with your business or the number of clients, TotalCoaching will scale its pricing up to accommodate the number of people engaged with your business. does not require that you pay-per-user, which makes it more affordable as you’ll have a flat rate for your custom software and support team.

With each TotalCoaching price tier, you won’t get extra functions, you’re strictly paying a rate for the use of their software based on the number of active participants accessing your fitness business, whether client or trainer.

TotalCoaching Software Competitors

Additional competitors of TotalCoaching are:

And, of course,

The Bottom Line: Pros and Cons

Most reviews online speak highly of TotalCoaching’s software, mainly because it’s a template for creating workouts and sending them to your clients.

But that’s it. The most you’ll get with customization is adding your business logo and color to your app.

TotalCoaching Cons

These are features you will not see with TotalCoaching’s fitness software that are included with the all-in-one fitness business management system:

  • Automatic features like custom workouts populated from performance assessments
  • Scalability of automation features
  • Getting your individual workout plans and workout memberships to clients around the world
  • Revenue-driving features like workout challenges and workout memberships which help build your personal fitness community
  • Lead-to-client driving features like automated suggestions and workout information logging data, which help you see, discuss, analyze, and properly assess client problem areas wants to help your business success, not just give you an app to use based on features we designed.

Our back office of fitness professionals makes sure the all-in-one platform stays up-to-date with suggestions based on what is functioning well and not so well with their own individual businesses. Pros

  • Proven track record of success with several top-rated apps in the Android and iOS play stores
  • Exceptional automation features that put time and money back into your business
  • Revenue driving features with a success support team backing your business software
  • Complete customization capabilities that enhance everything down to the verbiage on your app, making it personalized to your business
  • Deliver automatic recurring assessments to clients to keep them engaged and on track with progress, as well as revamping their workouts automatically
  • No tiered pricing, meaning that the rate you get will never increase depending on the number of clients your business has

In conclusion, though TotalCoaching does allow for you to create workouts, get a little bit of feedback from clients, and use a 3D exercise library,’s features far outweigh the benefits of a smaller app like TotalCoaching.

Don’t wait to get started taking your fitness business to the next level by paying for an app that won’t help you drive revenue.’s fitness business management software is the only-all-in-one solution that is built fully customized for your business. Request a demo today.


Who are you guys, anyway?

The team at solves a major problem — how to grow your business without wasting time and losing money. We work with the real, confident decision makers — the best of the best — like James Harrison (Steelers great), Don Saladino, D1 Training, Fairchild Sports Performance, and Freestyle Connection — and offer our all-in-one fitness business software to simplify managing your business. The team at solves a major problem — how to grow your business without wasting time and losing money. We work with the real, confident decision makers — the best of the best — like Steelers great James Harrison, Don Saladino, D1 Training, Fairchild Sports Performance, and Freestyle Connection — and offer our all-in-one fitness business software to simplify managing your business.


What sets you apart from your competitors?

We turbocharge your business with our all-in-one fitness business software that’s custom branded for your business.• Efficiently schedule, view, and manage all appointments and classes — including by trainer, location, and service — with easy options for scheduling recurring events and availability.• Save time creating workouts with our simple workout plan creator and exercise manager and built-in integrations, tools, and more.• Sell your training three ways – group subscriptions, individualized training, and single workout plans – to increase revenue inside and outside your training walls.• Take clients through your custom assessments to automatically deliver personalized workouts based on the data important to their success.

Why not pay for custom development?

So many things could go wrong when building custom-branded apps. It's also expensive, takes years to develop, and requires trust with your developers. We have a proven track record delivering apps for top trainers around the world and remove the risks present when doing it on your own.

What if I'm not technical?

You don't need to be. Our dev team will build your custom-branded apps and take care of all the technical stuff so you can focus on what you do best.

What if I don't have a following?

Engaging the followers you have is paramount because you can instantly convert engaged followers into paying clients with your all-in-one fitness business software.

Is it hard to set up?

No, it's very easy. All you need to do is follow our success team’s proven process. We will deliver your custom-branded, all-in-one fitness business software, and you can do what you do best!

What if I wait to implement this solution?

If you wait, you will leave a lot of opportunity on the table to save time as you scale and manage your business with all-in-one software to engage and retain your clients. Whether you’re looking to bill customers on a recurring basis, single session, or package basis, do it all with a fully integrated, secure platform that can support in-person and online payments. This is a high-quality problem to solve. You shouldn’t wait to solve it.

What exactly do I get?

You get all-in-one fitness business software that does everything you need. No more having one software solution for doing personal training, another for booking and scheduling, something else for client assessments, and yet another pricey subscription for marketing and client communication. And then there are custom-branded iOS & Android apps. If you're tired of paying too much for too many moving parts, stop the hacks and demo the all-in-one fitness business software today. This all-in-one fitness business software will save you time running your business, handle everything in one place, provide endless opportunities to engage and retain your clients, and allow you to sell workout plans.

Will this really work for me?

Yes. We have a proven track record with fitness professionals like Ashley Borden, Just-Train, PJF Performance, Madeline Moves, and Fit Thrive. Our all-in-one fitness business software will allow you to grow your business as much as you want.

What are the next steps?

The next step is simple. Click “Get a Price” anywhere on this page and schedule a call with one of our team members.

Will this integrate with my other software?

Our software integrates with a variety of other software including Zapier, Stripe, YouTube, Vimeo, MailChimp, MyFitnessPal, ConvertKit, and more.

What if I don't have the budget?

This is an all-in-one fitness business software that allows you to grow your business as much as you'd like. You should strike while the iron is hot by investing in a workout platform that will help you scale your business, earn more revenue, retain and engage your clients, and save you time running your business.