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25 Best Personal Trainer Tools in 2024

25 Best Personal Trainer Tools in 2024

Posted by Tyler Spraul, Certified Strength and Conditioning SpecialistĀ® (CSCSĀ®) on July 14, 2023 ā€” Updated on December 22, 2023

Check out our list of the best personal trainer tools. From workout creator to CRM, online training to payments, we’ve got you covered with the best personal training tools for growing your personal training business.

Personal training is a rapidly growing industry, with fitness professionals constantly seeking new and innovative ways to enhance their services and help their clients achieve their goals. One of the key elements that contribute to the success of a personal trainer is the use of effective tools and technologies. In this article, we will explore the best personal trainer tools available in the market today, and how they can revolutionize your training business.

Fitness Income Ideas

We’ve got you covered with the best online personal training software that is jam-packed full of personal trainer business tools that can help you take your personal training business to the next level.

Dean Somerset - Bird Dog
“Developing an easy intake system with my apps and ways to scale the delivery of workouts has been huge. Working with 20-30 individuals who each have specific goals and restrictions can be challenging, but your platform makes it easy to organize everyoneā€™s programs and put a plan together that will get them the best results possible. The simple, effective tools help expand and simplify my coaching process.”
Dean Somerset
Owner, Somerset Fitness

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Why Personal Trainer Tools Are Essential for Success

Personal trainer tools are essential for success in today’s competitive fitness industry. These tools not only make your life easier as a trainer but also improve the overall experience for your clients. By using these tools, you can enhance your training programs, track client progress, streamline your business operations, and even expand your reach by offering virtual coaching. From communication tools to performance measurement and analysis tools, there is a wide range of personal trainer tools available that can help you stand out and deliver exceptional results.

Ready to get started finding the best tools for personal training?

Let’s take a look at just some of the personal training tools you can use on the Exercise.com platform.

#1 Payments

Process payments for open gym, classes, and personal training.

Gym Payments

#2 Landing Pages

Create gym landing pages easily.

Landing Pages

#3 Fitness Challenges

Manage fitness challenges (Read More: 100+ Fitness Challenge Ideas)


#4 On-Demand Fitness Content

Offer on-demand fitness content.


#5 Fitness Classes and Groups

Create classes and fitness groups.

Online Groups

#6 Fitness Livestreaming

Conduct gym livestreaming easily.


#7 Automations

Engage with members via automations.

Gym Member Engagement

#8 CRM

Manage leads with a gym CRM.

Gym CRM Software

#9 Fitness Assessments

Create and send fitness assessments with ease.


#10 Habit Tracking

Use fitness habit tracking to inspire and motivate gym members and clients.

Habit Tracking

#11 Progress Photos

Use fitness progress photos to engage with members.

Progress Photos

#12 Leaderboards

Use fitness leaderboards to track event performance and inspire healthy competition.


#13 Supersets

Create exercise supersets in a snap.


#14 Rep Max Progressions

Program exercise rep max progressions with ease.

Rep Max Progressions

#15 Exercise Library

Use the exercise demonstration video library or create your own custom exercise demonstration videos.

Exercise Library

#16 Workout Plan Creator

Create workout plans for parents and dependents, teams and more.

Workout Plan Creator

#17 TV Workouts

Cast gym TV workouts to in-gym TV screens quickly and efficiently.

TV Workouts

#18 Group and Location Management

Manage multiple groups and locations with ease.


#19 Client Management

Manage clients and gym members with ease.

Client Management

#20 Appointment Booking

Book appointments for parents and dependents with ease. (Read More: Best Gym Booking Software)


#21 Gym Check-In

Gym check-in software that makes your life easy. (Read More: Best Gym Check-In Software)


#22 Messaging

Communicate with gym members, athletes, team members, personal training clients, class members, parents, and dependents via SMS, email, and in-app push notification.


#23 Performance Tracking

View performance over time, track personal records, and other fitness stats with performance reporting dashboards.

Performance Reporting

#24 Business Dashboards

And of course, view all of your gym business reports easily too.

Gym Reports

#25 Custom Branded Fitness Apps

All from your custom-branded fitness apps (Read More: Best Gym Mobile Fitness Apps Software)

Custom Branded Apps
Our overall experience with Exercise.com is a breeze. We love how easy it is to integrate this app with our current workflow while providing great fitness programs for our customers and save us time in the process.
Julie Ledbetter
Owner, Ledbetter Fitness

Want to learn how your fitness business can grow to the next level with the best online software for personal trainers and fitness businesses?

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The Evolution of Personal Trainer Tools: A Brief History

The evolution of personal trainer tools has been nothing short of remarkable. In the early days, personal trainers relied on pen and paper to track client progress and design workout programs. However, with the advent of technology, a new era of personal trainer tools emerged. The rise of fitness apps, software, and wearable technology has revolutionized the way trainers work. These tools not only save time and effort but also provide trainers with valuable insights and data to fine-tune their training methods and optimize client results.

Key Features to Look for in Personal Trainer Tools

When it comes to choosing personal trainer tools, it is important to consider the key features that align with your specific needs. These features may include client progress tracking, exercise programming capabilities, communication tools, nutrition and meal planning features, scheduling and appointment management, billing and payment solutions, interactive workout tracking, performance measurement and analysis, virtual coaching platforms, client management and CRM tools, time management and organization features, integration with wearable technology, white label fitness app compatibility, goal setting and accountability tools, social media management, and secure data management solutions. All these features play a vital role in maximizing the success of your personal training business.

Top Personal Trainer Tools for Tracking Client Progress

Tracking client progress is crucial for personal trainers to assess the effectiveness of their training programs and make necessary adjustments. With the right personal trainer tools, you can easily monitor your clients’ fitness goals, track their workouts, measure their progress, and generate insightful reports. Some of the top tools for tracking client progress include dedicated fitness apps, software with built-in tracking capabilities, and wearable fitness trackers. These tools offer a comprehensive platform to record various fitness metrics, such as steps taken, calories burned, heart rate, sleep patterns, and much more. By analyzing these data points, you can tailor your training programs and provide personalized recommendations to optimize your clients’ results.

Must-Have Personal Trainer Tools for Exercise Programming

Exercise programming is a fundamental aspect of personal training, and having the right tools can greatly enhance your ability to design effective workouts tailored to your clients’ needs. Personal trainer tools for exercise programming encompass a wide range of features, including exercise libraries, workout builders, video demonstrations, progress tracking, and customization options. These tools allow you to create comprehensive workout plans, track individual exercises, set goals, and monitor progress over time. By utilizing these tools, you can ensure that your clients are performing the right exercises with proper form, intensity, and progression, leading to improved performance and minimized risk of injury.

The Importance of Communication Tools in Personal Training

Effective communication is the backbone of any successful personal training relationship. Personal trainers need to stay in constant contact with their clients to provide guidance, support, and motivation. Communication tools play a vital role in facilitating this process, ensuring seamless communication between trainers and clients. Whether it’s through messaging apps, email platforms, virtual coaching platforms, or video conferencing tools, these communication tools enable trainers to provide real-time feedback, answer questions, address concerns, and offer personalized advice. By staying connected with your clients, you can foster stronger relationships, inspire accountability, and ultimately maximize their results.

Best Nutrition and Meal Planning Tools for Personal Trainers

Nutrition and meal planning play a crucial role in achieving fitness goals. Personal trainers often find themselves providing guidance and support in this area, helping their clients make healthier choices and develop sustainable eating habits. To streamline this process, nutrition and meal planning tools can be highly beneficial. These tools offer features such as calorie tracking, macronutrient calculations, recipe databases, meal scheduling, grocery lists, and even personalized meal plans. By leveraging these tools, you can empower your clients to make informed nutritional decisions, track their calorie intake, and work towards achieving a well-balanced diet in alignment with their fitness goals.

How to Choose the Right Scheduling and Appointment Tools for Personal Trainers

Scheduling and appointment management are critical aspects of running a successful personal training business. Efficient scheduling ensures that both trainers and clients can make the most of their time, while also providing flexibility for last-minute changes. The right scheduling and appointment tools can simplify this process by offering features such as calendar integrations, automated reminders, class bookings, availability management, and client communication. These tools not only streamline the appointment scheduling process but also reduce the risk of missed appointments or double bookings, allowing you to provide a professional and organized service that keeps your clients engaged and satisfied.

Streamline Your Business with the Best Billing and Payment Tools for Personal Trainers

Streamlining your business operations is vital for personal trainers looking to optimize their time and revenue. This is where billing and payment tools come into play. With the right tools, you can streamline the entire payment process, from sending invoices to accepting payments. Key features of these tools may include invoice creation, easy payment collection, recurring billing, payment tracking, and client management. By automating the billing and payment process, you can minimize paperwork, reduce administrative tasks, and provide a seamless and professional experience for your clients. Additionally, these tools provide valuable insights into your revenue, allowing you to track income, expenses, and analyze financial data to make informed business decisions.

Enhance Client Engagement with Interactive Workout Tracking Tools

Client engagement is a crucial factor in ensuring the success of your personal training business. Interactive workout tracking tools enable clients to stay actively involved in their fitness journey, keeping them motivated and accountable. These tools provide features such as exercise logging, progress tracking, goal setting, and social sharing. By allowing clients to track their workouts, monitor their progress, and share their achievements, these tools promote a sense of accomplishment and foster a supportive community. Additionally, trainers can use these tools to provide feedback, monitor adherence to the training program, and make data-driven adjustments to maximize results.

Get Real-Time Feedback with Performance Measurement and Analysis Tools

Performance measurement and analysis tools offer trainers a deeper understanding of their clients’ fitness capabilities and progress. These tools provide features such as strength and endurance assessments, body composition analysis, movement analysis, and performance tracking. By utilizing these tools, trainers can accurately measure their clients’ fitness levels, identify strengths and weaknesses, and track improvements over time. This data-driven approach allows trainers to customize their training programs, set realistic goals, push their clients’ boundaries, and provide targeted guidance to help them achieve optimal performance.

The Benefits of Virtual Coaching Platforms for Personal Trainers

In recent years, the rise of virtual coaching platforms has transformed the personal training landscape. These platforms allow trainers to reach a wider audience and offer their services remotely. Virtual coaching platforms provide features such as video calls, workout delivery, progress tracking, and communication tools. Trainers can conduct one-on-one sessions, group classes, and even create pre-recorded workout programs. By utilizing virtual coaching platforms, trainers can expand their client base, offer flexible training options, and leverage technology to provide real-time feedback and guidance. This allows trainers to overcome geographical limitations and build a successful online coaching business.

Stay Connected with Client Management and CRM Tools for Personal Trainers

Client management and CRM (Customer Relationship Management) tools are essential for personal trainers to effectively manage their client relationships and administrative tasks. These tools provide features such as client profiles, contact information, notes and reminders, progress tracking, and appointment scheduling. By centralizing client information and automating administrative tasks, trainers can save time, improve organization, and focus more on delivering exceptional services to their clients. Additionally, these tools enable trainers to provide a personalized experience, remember important details, and tailor their training programs based on individual needs and preferences.

Boost Productivity with Time Management and Organization Tools for Personal Trainers

Time management and organization are key factors in the success of any personal trainer. With the demands of juggling multiple clients and administrative tasks, it is crucial to have effective tools that help manage your time efficiently. Time management and organization tools offer features such as task lists, calendars, reminders, and goal setting. By utilizing these tools, trainers can prioritize their daily activities, set realistic goals, manage their schedules effectively, and ensure they stay on track towards achieving their objectives. These tools not only optimize productivity but also reduce stress, improve work-life balance, and help trainers establish a seamless workflow.

How to Incorporate Wearable Technology into Your Personal Training Business

Wearable technology has gained immense popularity in recent years, offering personal trainers new opportunities to enhance their services and deliver personalized training experiences. Wearable technology includes fitness trackers, smartwatches, heart rate monitors, and other devices that provide real-time data on key fitness metrics. By incorporating wearable technology into your personal training business, you can track your clients’ activity levels, monitor their heart rate zones, analyze sleep patterns, and even provide instant feedback during workouts. These devices can be seamlessly integrated with fitness apps and software, allowing you to gather valuable insights and customize training programs based on individual needs and progress.

Discover the Latest Trends in Fitness Apps and Software for Personal Trainers

Fitness apps and software play a significant role in the day-to-day operations of personal trainers. These tools provide a comprehensive platform to manage client information, design workouts, track progress, and streamline communication. The latest trends in fitness apps and software include advanced tracking capabilities, AI-powered coaching, virtual reality workouts, and integration with wearable technology. These innovative features are designed to enhance the overall training experience, provide personalized guidance, and keep clients engaged and motivated. Staying up-to-date with the latest trends in fitness apps and software ensures that you are equipped with the most effective tools to deliver exceptional training services.

Unlock Your Potential with Goal Setting and Accountability Tools

Goal setting and accountability are essential elements of personal training, as they provide a roadmap for clients to follow and ensure that they stay committed to their fitness journey. Personal trainers can leverage goal setting and accountability tools to set challenging yet achievable goals, track progress, and hold clients accountable to their commitments. These tools offer features such as goal tracking, milestone celebrations, progress visualization, and reminders. By implementing these tools, trainers can inspire motivation, establish a sense of achievement, and foster a sense of responsibility in their clients, ultimately leading to improved adherence and long-term success.

Harness the Power of Social Media Marketing with Social Media Management Tools

With the increasing importance of social media in today’s digital world, personal trainers can harness its power to reach a wider audience and promote their services. Social media management tools offer features such as content scheduling, post analytics, audience insights, and engagement tracking. By utilizing these tools, trainers can efficiently manage their social media presence, create valuable content, engage with their audience, and establish themselves as industry experts. Effective social media marketing can attract new clients, build brand reputation, and foster a supportive community of fitness enthusiasts.

Safeguard Client Data and Privacy with Secure Data Management Solutions

As personal trainers handle sensitive client data, it is crucial to prioritize data security and privacy. Secure data management solutions ensure that client information is protected and comply with industry regulations. These solutions provide features such as data encryption, access controls, secure backups, and compliance with privacy laws. By implementing secure data management solutions, personal trainers can instill trust with their clients, protect their reputation, and safeguard sensitive information from unauthorized access or data breaches.

Tony Gentilcore
Exercise.com makes my life easier by providing an all-in-one solution and the opportunity to help those who otherwise would never have access to my programming!
Tony Gentilcore
Founder, Core Online

What device is best for personal trainers?

The best device for a personal trainer largely depends on their specific needs and tasks. However, a smartphone or a tablet with a reliable internet connection is often crucial. These devices provide access to important software platforms, like Exercise.com, that assist with client management, workout design, scheduling, billing, and communication.

What equipment should a PT have?

A personal trainer should have a variety of fitness equipment to accommodate different client needs and workout plans. This might include resistance bands, dumbbells, kettlebells, a yoga mat, a stability ball, and a jump rope. However, arguably the most important ‘equipment’ a PT can have is comprehensive software like Exercise.com, which supports all aspects of running a fitness business, including client management, workout programming, progress tracking, and billing.

What equipment do I need as a mobile personal trainer?

As a mobile personal trainer, you’ll want lightweight, portable equipment. Resistance bands, TRX straps, a yoga mat, dumbbells, and a jump rope are all good options. A quality speaker for music might also be useful. Additionally, a reliable device like a smartphone or tablet is crucial for accessing software like Exercise.com, allowing you to manage your clients, schedule sessions, design workouts, and process payments on the go.

How do personal trainers stay organized?

Personal trainers often stay organized by utilizing technology and implementing good time management practices. Using a comprehensive software platform like Exercise.com can significantly improve organization. The platform offers tools for scheduling, client management, workout programming, progress tracking, and billing. Staying organized also involves managing time effectively, maintaining clear communication with clients, and planning workouts and sessions in advance.

What are the best personal training tools on the Exercise.com software platform?

Exercise.com offers a variety of powerful tools for personal trainers. These include a workout plan creator for designing custom workouts, an appointment scheduler for managing sessions, client and lead management tools for keeping track of clients and prospects, an ecommerce platform for selling workouts and merchandise, and a progress tracking tool for tracking client’s workout logs, body stats, and assessments. Additionally, the platform offers automation features that can streamline communication, billing, and reporting. By leveraging these tools, personal trainers can enhance their service, improve client results, and grow their business.

Use the Best Personal Training Tools to Grow Your Business

The best personal trainer tools can significantly enhance your training business and help you deliver exceptional results to your clients. From tracking client progress to designing effective workouts, streamlining business operations to providing virtual coaching, incorporating nutrition and meal planning to managing scheduling and payments, the wide range of personal trainer tools available in the market offers unlimited potential to drive success. By carefully selecting the tools that align with your specific needs and leveraging their features to your advantage, you can elevate your personal training business to new heights and empower your clients to achieve their fitness goals.

Lani Hudgins
Excellent choice for my business! I tried nearly all the “major” platforms and found Exercise.com to be the most intuitive.
Lani Hudgins
Certified Personal Trainer & Nutrition Coach

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Tyler Spraul is the director of UX and the head trainer for Exercise.com. He has his Bachelor of Science degree in pre-medicine and is an NSCA-Certified Strength and Conditioning SpecialistĀ® (CSCSĀ®). He is a former All-American soccer player and still coaches soccer today. In his free time, he enjoys reading, learning, and living the dad life.
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