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Fitness Instructor Contract Template (FREE)

Fitness Instructor Contract Template (FREE)

Posted by Tyler Spraul, Certified Strength and Conditioning Specialist® (CSCS®) on July 14, 2023 — Updated on November 25, 2023

If you need a group fitness instructor contract template for free that you can copy and paste and modify as needed then you are in the right place.

Fitness Instructor Contract Template

Are you a fitness instructor looking to protect your rights and ensure a smooth working relationship with your clients? Are you a gym owner that needs a group fitness instructor contract form template that will outline your group fitness instructor responsibilities? Look no further!

In this comprehensive article, we will guide you through the intricacies of creating a fitness instructor contract that covers all essential aspects. From understanding the importance of such a contract to drafting it, negotiating and finalizing it, we’ve got you covered. So, grab your pen and paper, and let’s dive into the world of fitness instructor contracts! Looking for a fitness instructor contract template? This article provides a comprehensive guide on creating a legally binding agreement between fitness instructors and clients. Be sure to also check out the gym staff contract template, the gym manager contract template, and the personal trainer contract template.

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Group Fitness Instructor Contract Template

Below is a Fitness Instructor Contract Template, outlining the terms and conditions of employment or engagement for a fitness instructor. For fitness professionals such as gym owners, fitness influencers, and personal trainers who are seeking an all-in-one software solution to manage contracts, scheduling, payments, and more, Exercise.com provides a robust platform designed for the fitness industry. It allows you to run your entire business through a custom branded fitness app. To find out more about how Exercise.com can simplify various aspects of your fitness business, consider booking a demo.


This Fitness Instructor Contract (“Contract”) is made on [Date], between Fitness Center/Gym Name and Instructor’s Full Name.

1. Position and Responsibilities:

  • Position: [Position Title, e.g., Yoga Instructor, Pilates Instructor, etc.]
  • Responsibilities: [Outline specific duties and responsibilities, such as designing and leading classes, providing guidance to clients, maintaining equipment, etc.]

2. Compensation:

  • Rate: $[Amount] per [hour/class]
  • Payment Schedule: [Specify payment schedule, e.g., bi-weekly, monthly]
  • Benefits: [If applicable, list any additional benefits]

3. Schedule:

  • Class Schedule: [List or describe the agreed class schedule]
  • Location: [Specify the location(s) where classes will be held]

4. Term:

  • Start Date: [Start date of the contract]
  • End Date: [End date, if applicable]
  • Termination: Either party may terminate this Contract with [Number of days/weeks] notice. Grounds for immediate termination include [list any grounds, e.g., misconduct, breach of contract, etc.]

5. Instructor Representations:

  • Qualifications: Instructor represents that they hold the necessary certifications, qualifications, and experience to perform the services described.
  • Standards of Conduct: Instructor agrees to adhere to the professional standards and guidelines of the Employer.

6. Confidentiality:
Instructor agrees to keep all client information, business practices, and other proprietary information confidential.

7. Liability and Indemnification:

  • Insurance: [Specify any required insurance or liability coverage]
  • Waiver: Instructor assumes responsibility for any risks and agrees to indemnify and hold harmless the Employer from any claims or liabilities.

8. Governing Law:
This Contract shall be governed by the laws of [State/Country].

9. Entire Agreement:
This Contract represents the entire agreement between the parties and supersedes any previous agreements or understandings.

10. Acceptance:
By signing below, both parties acknowledge that they have read, understood, and agreed to the terms and conditions of this Contract.

_______________ _______________
[Employer’s Name & Signature] [Instructor’s Name & Signature]
[Date] [Date]
[Address & Contact Information] [Address & Contact Information]

Note: This template is intended for general use and may need customization to suit specific needs and comply with local laws and regulations. Consulting with a legal professional to ensure compliance is advised. For those looking to handle contracts, scheduling, payments, and other business operations seamlessly, consider booking a demo with Exercise.com. This platform provides a comprehensive solution tailored to fitness professionals, all through a custom branded fitness app.

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Understanding the Importance of a Fitness Instructor Contract

Before we delve into the specific details of creating a fitness instructor contract, it’s crucial to understand why such an agreement is important. A fitness instructor contract serves as a legally binding document that outlines the rights and responsibilities of both the instructor and the client. It establishes clear expectations, protects intellectual property, and safeguards against any potential disputes that may arise during the course of your working relationship.

By having a well-drafted contract in place, you can minimize misunderstandings, ensure fair compensation, and protect your business interests. It provides you with a solid foundation to build a professional and mutually beneficial relationship with your clients, fostering trust and transparency.

One of the key benefits of a fitness instructor contract is that it helps to establish a professional image for your business. When clients see that you have a formal agreement in place, it conveys a sense of professionalism and seriousness about your services. This can help to attract more clients and build a strong reputation in the industry.

In addition, a fitness instructor contract can also provide legal protection for both parties involved. In the event of any disputes or disagreements, having a contract can help to clarify the rights and obligations of each party, making it easier to resolve issues and avoid costly legal battles. It can also protect your intellectual property, such as workout routines or training materials, ensuring that they are not used or shared without your permission.

Key Elements to Include in Your Fitness Instructor Contract

Now that you understand the importance of a fitness instructor contract, let’s take a closer look at the key elements that should be included in this vital document:

  • Scope of services: Clearly define the services you will provide as a fitness instructor. Whether it’s personal training sessions, group classes, or online coaching, be specific about what you offer.
  • Payment terms: Specify the fees, payment schedules, and any additional charges, such as cancellation fees or late payment penalties. Be transparent about your pricing structure.
  • Duration and termination: Define the duration of the agreement and outline the process for terminating the contract, including any notice periods required.
  • Confidentiality: Protect sensitive information by including a confidentiality clause. This ensures that both parties keep any personal or proprietary information shared during the working relationship confidential.
  • Intellectual property rights: If you develop any unique training programs, workout routines, or other intellectual property, clarify who owns the rights and how it can be used.
  • Liability and assumption of risk: Clearly state that clients assume all risks and responsibilities associated with participating in fitness activities and that you, as the instructor, are not liable for any injuries or health complications that may occur.

By including these key elements in your fitness instructor contract, you can establish a solid framework that protects your interests and ensures a smooth working relationship with your clients.

Insurance requirements: It is important to include a section in your fitness instructor contract that outlines the insurance requirements. Specify the type and amount of insurance coverage that you expect your clients to have, such as liability insurance, to protect both parties in case of any accidents or injuries that may occur during training sessions.

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Jimmy Myers Relentless Sports Performance
If you want to offer an elite service for the end user you need to get with the times and use elite level software that is intuitive, visually appealing, and effective. That is exactly what Exercise.com delivers to its clients.
Jimmy Myers
Owner/Trainer, Relentless Sports Performance

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Tyler Spraul is the director of UX and the head trainer for Exercise.com. He has his Bachelor of Science degree in pre-medicine and is an NSCA-Certified Strength and Conditioning Specialist® (CSCS®). He is a former All-American soccer player and still coaches soccer today. In his free time, he enjoys reading, learning, and living the dad life.
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