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7 Best Gym Staff Management Software in 2024

7 Best Gym Staff Management Software in 2024

Posted by Tyler Spraul, Certified Strength and Conditioning Specialist® (CSCS®) on April 16, 2023 — Updated on April 27, 2024

Finding the best gym staff management software can make a happy, profitable gym owner and happy gym staff. Compare Exercise.com, Glofox, PushPress, and more.

Best Gym Staff Management Reviews

The best gym management software with staff management functionality makes it easy for gym owners to have a bird’s eye view of their entire gym staff, and then manage gym personnel and processes at a moment’s notice. Read this review of the best fitness club staff management software providers with custom-branded apps, gym staff and trainer scheduling, profile management, gym time tracking, reporting, commission payments, trainer hierarchy management, payroll integration, and QuickBooks integration, among other features, and see why Exercise.com is the best choice.

APEC
Exercise.com is simply the best. We were using three or four different apps or softwares to do what we can now do all in one with the Exercise.com platform.
Brandon Stroupe
Founder and President, APEC Sports Performance

Get a demo now!

Best Gym Staff Management Software Reviews

CompaniesCustom-Branded AppSchedulingProfile ManagementTime TrackingReportingCommission PaymentsHierarchy ManagementPayroll IntegrationQuickBooks Integration
Exercise.comYesYesYesLimitedAdvancedYesYesYesYes
GlofoxYesYesYesNoYesNoNoNoYes
PushPressYesYesYesYesYesYesNoYesYes
Zen PlannerNoYesYesYesYesYesYesYesYes
MindbodyYesYesYesYesAdvancedYesYesYesYes
TeamUpNoYesYesNoYesNoNoNoYes
WellnessLivingYesYesYesYesAdvancedYesYesYesYes

Running a gym or fitness center requires managing not just members, but also staff. From scheduling shifts and managing payroll to tracking employee performance and training, there are many aspects to keep track of. Fortunately, there are several gym staff management software options available with the best gym manager software options to help streamline these processes. We will review some of the top gym staff management software options on the market, comparing features and pricing to help you make an informed decision. Compare these top staff management solutions for gyms to find the health club employee management solution that works best for your gym.

Overall, Exercise.com stands out as the top option for gym staff management software due to its comprehensive suite of features, custom-branded mobile app, and excellent customer support. Make your gym stand out with the best software to power your growth goals.

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#1 Exercise.com Gym Staff Management Software

Exercise.com is an all-in-one gym management software that offers a wide range of features for gym owners and staff, including staff management tools. With Exercise.com, you can manage staff profiles and schedules, track employee performance and training, and even offer virtual staff meetings.

One of the standout features of Exercise.com is its custom-branded mobile app, which allows gym owners to offer a personalized experience to their staff and members. Staff can use the app to view their schedules, communicate with other staff members and gym management, and even track their own performance and progress.

Additionally, Exercise.com offers integration with popular payroll and accounting software, making it easy to manage staff payroll and expenses. With its comprehensive suite of features, custom pricing, and excellent customer support, Exercise.com is our top choice for the best gym staff management software on the market.

Overall, Exercise.com offers a user-friendly and comprehensive solution for gym owners and staff looking to streamline their operations and improve staff performance and engagement. By choosing Exercise.com, gym owners can take advantage of a wide range of features and personalized support, ultimately leading to greater success and growth for their business.

Pros

  • Comprehensive and custom-branded app tailored specifically for your fitness business.
  • Advanced reporting tools provide in-depth insights into staff performance and business metrics.
  • Seamless QuickBooks integration for efficient financial management.

Cons

  • Limited time tracking capabilities compared to other platforms.
  • May require some training for staff to fully utilize all features.
  • Customized solutions might come at a slightly higher price compared to generic systems.

In the world of gym staff management, Exercise.com stands out for its comprehensive set of tools. The platform offers everything from advanced reporting to QuickBooks integration, all tailored to ensure efficient operations. As reviews of gym employee management software often highlight, having an all-encompassing solution like Exercise.com can significantly streamline operations, ensuring gyms can focus more on their core activities. Whether you’re looking into the best app for gym staff management or comprehensive gym staffing software, Exercise.com is the professional choice that aligns with the needs of modern fitness establishments.

Features

Manage gym staff quickly and efficiently.

Staff Management

Manage gym members with ease.

Client Management

Book appointments for parents and dependents with ease. (Read More: Best Gym Booking Software)

Booking

Engage with members via automations.

Gym Member Engagement

Gym check-in software that makes your life easy. (Read More: Best Gym Check-In Software)

Check-Ins

Create classes and fitness groups.

Online Groups

Manage fitness challenges.

Challenges

Create workout plans for parents and dependents, teams and more.

Workout Plan Creator

Process payments for open gym, classes, and personal training.

Gym Payments

Communicate with gym members, athletes, team members, personal training clients, class members, parents, and dependents via SMS, email, and in-app push notification.

SMS

Use fitness leaderboards to track event performance and inspire healthy competition.

Leaderboards

View performance over time, track personal records, and other fitness stats with performance reporting dashboards.

Performance Reporting

And of course, view all of your gym business reports easily too.

Gym Reports

All from your custom-branded fitness apps.

Custom Branded Apps
Core Online Mobile Fitness App
“My custom-branded apps have made my life easier and helped streamline my online training, which in turn has transformed into a pretty awesome additional revenue stream for me and my family.”
Tony Gentilcore
Founder, Core Online

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Reviews

The best gym staff management software is Exercise.com—just read customer reviews!

Exercise.com Review
Exercise.com Review
Exercise.com Review

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Overhead Squat FMS
“We went live with our Fitness Business Management software at four locations. Everything is working great. The import and export are easy and the guys are really liking the look and convenience of the platform. From both my side and the user side the platform has exceeded our expectations.”
Mike Contreras
Founder & CEO, FMS HS

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#2 Glofox Gym Staff Management Software

GloFox

Pros

  • Fully custom-branded app for a personalized client experience.
  • Efficient scheduling and profile management tools for smooth gym operations.
  • Integrates with QuickBooks, simplifying financial tasks.

Cons

  • Lacks time tracking capabilities.
  • No in-built commission payment system.
  • Hierarchy management tools are absent.

Glofox is recognized in the industry for its efficient gym staffing software, ensuring every aspect of staff management is streamlined. While it offers a custom-branded app experience – often termed by some as the best app for gym staff management – it’s crucial to note that there are areas where Glofox may not provide as comprehensive solutions, such as time tracking. This platform does shine in its QuickBooks integration capabilities, ensuring financial tasks are easier for gym owners. As you peruse gym employee management software reviews, it becomes evident that Glofox is a commendable choice for those who prioritize seamless scheduling and profile management. However, for establishments looking for the complete package in fitness club staff management software, there’s still one solution that stands above the rest: Exercise.com.

Read More: Glofox Alternative

#3 PushPress Gym Staff Management Software

PushPress

Pros

  • Custom-branded app enhances client and staff interaction.
  • Offers time tracking and commission payments features.
  • Smooth QuickBooks and payroll integration ensures efficient financial operations.

Cons

  • Lacks hierarchy management tools.
  • User interface might be slightly overwhelming for new users.

PushPress, often touted as one of the best staff management software for gyms, has made its mark in the fitness industry. Its comprehensive suite of tools, from time tracking to QuickBooks integration, provides gyms with everything they need for efficient staff management. When looking at the best app for gym employee management, PushPress certainly makes its case. Gym owners and managers can appreciate the holistic approach this platform takes to manage both clients and staff. Still, when it comes to offering the full package in health club staff management, Exercise.com’s breadth and depth of features give it the edge in ensuring your fitness establishment operates at its peak.

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#4 Zen Planner Gym Staff Management Software

Zen Planner

Pros

  • Comprehensive scheduling, profile management, and time tracking tools.
  • Supports commission payments and hierarchy management.
  • Seamless QuickBooks and payroll integration.

Cons

  • No custom-branded app offering.
  • Interface might take some getting used to for certain users.

Zen Planner is a solution that resonates with many when considering the best fitness club staff management software. Its broad range of tools, especially in areas like scheduling and time tracking, makes it a favorite among gym owners. However, as the gym staff management app landscape evolves, the absence of a custom-branded app offering from Zen Planner is noticeable. Yet, many fitness professionals find value in its commission payments and hierarchy management features. As always, while Zen Planner offers robust tools that cater to a gym’s needs, for those who seek the pinnacle in gym staffing software, Exercise.com remains the top contender.

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#5 Mindbody Gym Staff Management Software

Mindbody

Pros

  • Offers a custom-branded app, enhancing the branding experience.
  • Advanced reporting tools for in-depth analysis and insights.
  • Comprehensive feature set including scheduling, time tracking, and payroll integration.

Cons

  • The software can be on the pricier side for some gyms.
  • Initial setup and learning curve might deter some users.

Mindbody is often at the forefront when discussing the best fitness club staff management software. It provides an extensive range of tools that cater to both large-scale health clubs and smaller boutique fitness studios. With its custom-branded app, gyms can offer a unique experience to their staff and members, solidifying its position as one of the best apps for gym staff management. Advanced reporting also ensures gyms have access to data-driven insights, crucial for business growth. However, as detailed as gym employee management software reviews can be, many agree that while Mindbody is a formidable option in the market, Exercise.com’s comprehensive solution, tailored to meet specific needs, holds an edge in ensuring optimal staff management and overall business growth.

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#6 TeamUp Gym Staff Management Software

TeamUp

Pros

  • Efficient profile management and scheduling tools for streamlined operations.
  • Integrates with QuickBooks for easier financial management.
  • Simplified user interface, making it easy for new users to navigate.

Cons

  • No custom-branded app offering.
  • Lacks time tracking capabilities.

TeamUp, while a newer entrant in the health club staff management software sector, has garnered attention with its user-friendly approach. Its scheduling tools and QuickBooks integration make it a reliable choice for gyms looking for basic staff management solutions. However, in the age where branding is paramount, the absence of a custom-branded app might be a sticking point for some establishments. As the search for the best staff management software for gyms continues, TeamUp certainly has its merits. Yet, when it comes to a holistic gym staff management platform that covers every conceivable need, Exercise.com remains unrivaled in its offerings.

Read More: TeamUp Alternative

#7 WellnessLiving Gym Staff Management Software

WellnessLiving

Pros

  • Custom-branded app offering for enhanced user experience.
  • Advanced reporting tools provide deep insights into gym operations.
  • A comprehensive suite of features, from scheduling to payroll integration.

Cons

  • Might be overwhelming for smaller gyms due to its extensive features.
  • Some users report occasional software glitches.

WellnessLiving, a significant player in the gym staffing software domain, boasts a vast array of features, making it a favorite among many fitness establishments. Its custom-branded app and advanced reporting tools set it apart, ensuring gyms have a unique presence and the tools to make data-driven decisions. Yet, with every strength, there are areas of improvement. Some smaller gyms find its vast feature set overwhelming, and occasional software hiccups can be a source of frustration. While WellnessLiving makes a compelling case as a top gym staff management app, the holistic and tailored approach of Exercise.com continues to be the gold standard for those seeking the best in gym staff management solutions.

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Mike Boyle - Sled Push
“The Exercise.com team is amazing, and their all-in-one software is more than we ever expected! All of this is made possible by a high-quality team.”
Mike Boyle
Co-Founder, MBSC

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How to Use Gym Staff Management Software (Case Studies & Examples)

Gym owners who invest in gym staff management software can unlock a wide range of benefits, from improved staff performance and engagement to streamlined operations and reduced administrative work. Let’s look at some specific case studies of how gym owners can use this software to maximize these benefits:

  1. Scheduling and time tracking: Gym owners can use gym staff management software to create and manage staff schedules, track employee hours and attendance, and even offer shift trading and communication tools. For example, a gym owner can use this software to easily manage multiple trainers and group fitness instructors, ensuring that all shifts are covered and classes are running smoothly. Additionally, staff can use the software to clock in and out, view their schedules, and communicate with other staff members and gym management from their mobile devices.
  2. Performance management: With gym staff management software, gym owners can track employee performance and training, set goals and targets for staff, and offer personalized coaching and feedback. For example, a gym owner can use the software to track personal training sales and performance metrics, identify top-performing trainers, and offer incentives or bonuses for hitting specific targets. Additionally, gym owners can use the software to create and manage staff training programs, ensuring that all staff members are up-to-date on the latest fitness trends and techniques.
  3. Payroll management: Gym owners can use gym staff management software to manage staff payroll and expenses, reducing the risk of payment errors or late payments. For example, a gym owner can use the software to track staff hours and wages, calculate taxes and deductions, and generate paychecks or direct deposits. Additionally, gym owners can use the software to manage staff benefits like health insurance and retirement plans, helping to attract and retain top talent. Read more about the best gym management software with payroll integration.
  4. Virtual staff meetings: With gym staff management software, gym owners can offer virtual staff meetings to their team, improving communication and engagement among staff members. For example, a gym owner can use the software to host regular virtual meetings, where staff can discuss performance metrics, upcoming events, and other important topics. Additionally, virtual meetings can help staff members feel more connected and supported, even if they are working remotely or on different schedules. Read more about the best gym management software with virtual training.
  5. Custom-branded mobile apps: With a custom-branded mobile app, gym owners can offer a personalized experience to their staff and members. Staff can use the app to view their schedules, communicate with other staff members and gym management, and even track their own performance and progress. Additionally, the app can be branded with the gym’s logo and colors, helping to build brand recognition and loyalty among staff and members. Read more about the best custom-branded gym mobile apps.

Overall, gym staff management software can provide a wide range of benefits to gym owners, from improved staff performance and engagement to streamlined operations and reduced administrative work. By taking advantage of these features, gym owners can create a more personalized and supportive experience for their staff, ultimately leading to greater success and growth for the business.

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What is gym staff management software?

Gym staff management software is a type of software that helps gym owners and managers manage their staff and operations. It can include features like staff profile management, scheduling, time tracking, performance management, and payroll integration.

Why do gym owners need staff management software?

Gym owners need staff management software to help streamline their operations and reduce administrative work. With staff management software, gym owners can manage staff schedules, track employee performance and training, and even offer virtual staff meetings. This can ultimately lead to improved staff engagement and performance, as well as greater success and growth for the business.

What are some features of gym staff management software?

Some common features of gym staff management software include staff profile management, scheduling, time tracking, performance management, virtual staff meetings, and payroll integration. Some software options may also offer custom-branded mobile apps, messaging and communication tools, and reporting and analytics features.

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Can gym staff management software integrate with other software systems?

Yes, many gym staff management software options offer integration with other software systems like payroll and accounting software. This can help gym owners and managers streamline their operations and reduce the risk of errors or late payments.

How much does gym staff management software cost?

The cost of gym staff management software varies depending on the specific software and features selected. Some software options offer custom pricing based on specific needs, while others offer more affordable pricing plans starting at around $2/user/month.

Is gym staff management software easy to use?

The ease of use of gym staff management software can vary depending on the specific software and user experience. However, many software options offer intuitive interfaces and mobile apps, making it easy for staff and gym owners to manage their schedules and performance metrics from anywhere.

Can gym staff management software help with staff retention?

Yes, gym staff management software can help with staff retention by providing personalized coaching and feedback, as well as incentives and bonuses for hitting specific targets. Additionally, software options with virtual staff meetings and communication tools can help staff feel more connected and supported, ultimately leading to improved engagement and retention.

Read More: How to Hire Gym Staff and Build an A+ Team

How do you manage gym staff?

Managing gym staff effectively requires clear communication, regular training sessions, setting expectations, and providing feedback. It’s essential to create a positive work environment, offer opportunities for growth, and maintain an open-door policy for staff to discuss any concerns or suggestions.

What software do fitness centers use to manage gym staff?

Fitness centers use gym management software to streamline staff scheduling, payroll, communication, and task assignments. One such solution is Exercise.com, which offers comprehensive features to handle all aspects of gym staff management efficiently.

Why is gym management software important?

Gym management software is a digital platform that aids in managing and streamlining various gym operations such as member registrations, scheduling, billing, and staff management. It’s important because it simplifies administrative tasks, enhances member experience, and allows gym owners to focus on growth and service quality.

How do I keep track of my gym staff and gym members?

Using gym management software allows you to keep track of both staff and members efficiently. Such software provides tools for scheduling, attendance tracking, payroll, and member engagement metrics, ensuring all aspects of your gym operations are under control.

How do you manage shifts, training sessions, and other gym staff management issues with software?

Gym management software often features scheduling tools, allowing managers to assign shifts, book training sessions, and handle time-offs or swaps. Alerts and notifications can be set up for upcoming shifts or training sessions, ensuring seamless communication between staff and management.

How do you manage a large staff at a gym?

Managing a large staff requires structured communication, defined roles and responsibilities, regular training, and feedback sessions. Implementing a robust gym management system, like Exercise.com, can automate many tasks, from scheduling to communication, making the management process smoother.

What is the best gym system for helping gym managers?

The best gym system is one that’s comprehensive, user-friendly, and customizable. Exercise.com is an excellent choice, offering a range of features from member management to staff scheduling, all within a custom-branded environment tailored to the gym’s needs.

How do I automate my gym staff management?

By implementing gym management software, you can automate various tasks such as scheduling, payroll processing, communication, and reporting. Platforms like Exercise.com offer tools to set up automated workflows, notifications, and reminders, streamlining gym staff management.

Why is it important to have a custom branded gym app?

A custom branded gym app enhances the member experience by providing a unique and personalized touch. It promotes brand recognition, builds loyalty, and offers members a seamless interface tailored to your gym’s services and ethos.

Read More: Custom Branded Gym Apps

How do I motivate my gym staff?

Motivating gym staff can be achieved through regular recognition of their efforts, providing opportunities for professional growth, offering competitive compensation, and fostering a positive work environment. Regular feedback and open communication channels also play a significant role.

Read More: How to Motivate Gym Staff

How can Exercise.com help me manage gym staff with software?

Exercise.com provides a comprehensive gym management solution. It offers features for staff scheduling, task assignment, communication, and payroll processing. With its custom-branded platform, you can streamline operations, ensuring efficient staff management while enhancing the overall member experience. Booking a demo with Exercise.com can provide more insights into its capabilities and benefits.

Find the Best Fitness Center Staff Management Software

Are you tired of spending hours managing your gym staff and operations? Do you want to streamline your processes, improve staff performance and engagement, and ultimately grow your business? If so, gym staff management software may be the solution you’ve been looking for. With a wide range of features like staff profile management, scheduling, time tracking, performance management, and payroll integration, gym staff management software can help you save time, reduce administrative work, and improve staff performance and engagement.

If you’re interested in learning more about gym staff management software and how it can benefit your business, book a demo today! Our team of experts can walk you through the features and benefits of our top software option, Exercise.com. With a personalized demo, you can see first-hand how gym staff management software can help you improve your operations and grow your business. Don’t wait – book a demo today and take the first step towards streamlining your gym operations and improving staff performance and engagement!

AMPD Golf Performance
“Working with Exercise.com and their team has been an amazing experience and a dream come true in terms of accomplishing a vision! Their workout technology has helped us effectively engage our community, and I highly recommend Exercise.com to grow your business!”
Andrew Banner
Co-Founder, AMPD Golf Performance

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Tyler Spraul is the director of UX and the head trainer for Exercise.com. He has his Bachelor of Science degree in pre-medicine and is an NSCA-Certified Strength and Conditioning Specialist® (CSCS®). He is a former All-American soccer player and still coaches soccer today. In his free time, he enjoys reading, learning, and living the dad life.
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