6 Best Gym Staff Management Software in 2023
Finding the best gym staff management software can mean the difference between a happy, profitable gym owner and happy gym staff members. The best gym management software with staff management functionality makes it easy for gym owners to have a bird’s eye view of their entire gym staff, and then manage gym personnel and processes at a moment’s notice. Read this review of the best fitness club staff management software providers and see why Exercise.com is the best choice.
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Best Gym Staff Management Software Reviews
Running a gym or fitness center requires managing not just members, but also staff. From scheduling shifts and managing payroll to tracking employee performance and training, there are many aspects to keep track of. Fortunately, there are several gym staff management software options available to help streamline these processes. We will review some of the top gym staff management software options on the market, comparing features and pricing to help you make an informed decision.
| Software | Custom-branded mobile app | Staff profile management | Scheduling | Time tracking | Performance management | Virtual staff meetings | Payroll integration | Pricing |
|---|---|---|---|---|---|---|---|---|
| Exercise.com | Yes | Yes | Yes | Yes (limited beta) | Yes | Yes (limited beta) | Yes | Custom pricing based on specific needs |
| Zenoti | No | Yes | Yes | Yes | Yes | Yes | Yes | Custom pricing based on specific needs |
| Acuity Scheduling | No | No | Yes | Yes | No | No | No | Plans starting at $14/month |
| Deputy | No | Yes | Yes | Yes | Yes | No | Yes | Plans starting at $2.50/month per staff member |
| When I Work | No | No | Yes | Yes | No | No | Yes | Plans starting at $2.50/user/month |
| Humanity | No | Yes | Yes | Yes | Yes | No | Yes | Plans starting at $2/user/month |
Our top choice for the best gym staff management software is Exercise.com (of course you might say that, you might say, but don’t take our word for it—just read our customer reviews!).
In terms of custom-branded mobile apps, Exercise.com is one of the only software options that offers this feature as native iOS and Android apps (not just downloadable web icons). Additionally, Exercise.com offers staff profile management, scheduling, time tracking, performance management, virtual staff meetings, and payroll integration, making it a comprehensive all-in-one solution for gym staff management. Zenoti comes closest in terms of features, offering all of the same options as Exercise.com except for custom-branded mobile apps, workout tracking, and fitness assessments.
Acuity Scheduling offers scheduling and time tracking tools, but lacks features like staff profile management and performance management. Deputy and Humanity both offer a range of features, including staff profile management, scheduling, time tracking, performance management, and payroll integration. When I Work offers scheduling and time tracking tools, but lacks many of the other features offered by Exercise.com and other options on this list.
In terms of pricing, Exercise.com and Zenoti both offer custom pricing based on specific needs, making them a good fit for gyms of all sizes. Acuity Scheduling, When I Work, and Humanity all offer more affordable pricing plans, but may lack some of the more advanced features offered by Exercise.com and other options. Deputy offers a middle-ground pricing option, with plans starting at $2.50/month per staff member.
Overall, Exercise.com stands out as the top option for gym staff management software due to its comprehensive suite of features, custom-branded mobile app, and excellent customer support. However, other options like Zenoti, Deputy, and Humanity also offer a range of features that may be a good fit for certain gyms or fitness centers.
#1 Exercise.com Gym Staff Management Software
Exercise.com is an all-in-one gym management software that offers a wide range of features for gym owners and staff, including staff management tools. With Exercise.com, you can manage staff profiles and schedules, track employee performance and training, and even offer virtual staff meetings.
Manage gym staff quickly and efficiently.
Manage gym members with ease.
Book appointments for parents and dependents with ease. (Read More: Best Gym Booking Software)
Engage with members via automations.
Gym check-in software that makes your life easy. (Read More: Best Gym Check-In Software)
Create classes and fitness groups.
Manage fitness challenges.
Create workout plans for parents and dependents, teams and more.
Process payments for open gym, classes, and personal training.
Communicate with gym members, athletes, team members, personal training clients, class members, parents, and dependents via SMS, email, and in-app push notification.
Use fitness leaderboards to track event performance and inspire healthy competition.
View performance over time, track personal records, and other fitness stats with performance reporting dashboards.
And of course, view all of your gym business reports easily too.
All from your custom-branded fitness apps.
Want to learn how your gym can take it to the next level? Get a demo now!
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One of the standout features of Exercise.com is its custom-branded mobile app, which allows gym owners to offer a personalized experience to their staff and members. Staff can use the app to view their schedules, communicate with other staff members and gym management, and even track their own performance and progress.
Additionally, Exercise.com offers integration with popular payroll and accounting software, making it easy to manage staff payroll and expenses. With its comprehensive suite of features, custom pricing, and excellent customer support, Exercise.com is our top choice for the best gym staff management software on the market.
Overall, Exercise.com offers a user-friendly and comprehensive solution for gym owners and staff looking to streamline their operations and improve staff performance and engagement. By choosing Exercise.com, gym owners can take advantage of a wide range of features and personalized support, ultimately leading to greater success and growth for their business.
#2 Zenoti Gym Staff Management Software
Zenoti is an all-in-one gym staff management software that offers a comprehensive suite of features for gym owners and managers. With Zenoti, you can manage staff profiles and schedules, track employee performance and training, and even offer virtual staff meetings.
One of the standout features of Zenoti is its integrated payroll system, which allows gym owners to easily manage staff payroll and avoid costly errors. Additionally, Zenoti offers robust reporting and analytics tools, which can help gym owners and managers make data-driven decisions about staffing and operations.
In terms of pricing, Zenoti offers custom pricing based on the specific needs of each gym or fitness center. This means that you only pay for the features you need, making it an affordable option for gyms of all sizes.
#3 Acuity Scheduling Gym Staff Management Software
Acuity Scheduling is a gym staff management software that offers scheduling tools for gym owners and managers. With Acuity Scheduling, you can manage staff schedules, book appointments and classes, and even accept payments through an integrated payment gateway.
One of the standout features of Acuity Scheduling is its intuitive interface, which makes it easy to use for both staff and gym members. Additionally, the software offers integration with popular calendar apps like Google Calendar and Outlook, making it easy to manage staff schedules and appointments from multiple devices.
In terms of pricing, Acuity Scheduling offers a range of plans starting at $14/month, making it an affordable option for smaller gyms and fitness centers.
#4 Deputy Gym Staff Management Software
Deputy is a gym staff management software that offers a range of features, including scheduling, time tracking, and performance management tools. With Deputy, gym owners and managers can create staff schedules, track employee hours and attendance, and even manage staff training and certifications.
One of the standout features of Deputy is its mobile app, which allows staff to clock in and out, view their schedules, and communicate with other staff members from their mobile devices. Additionally, Deputy offers integration with popular payroll and accounting software like QuickBooks, making it easy to manage staff payroll and expenses.
In terms of pricing, Deputy offers plans starting at $2.50/month per staff member, making it an affordable option for gyms of all sizes.
#5 When I Work Gym Staff Management Software
When I Work is a gym staff management software that offers scheduling and time tracking tools for gym owners and managers. With When I Work, you can create staff schedules, track employee hours and attendance, and even offer shift trading and communication tools.
One of the standout features of When I Work is its messaging and communication tools, which allow staff to communicate with each other and managers in real-time. Additionally, When I Work offers integration with popular payroll and accounting software like Gusto and QuickBooks, making it easy to manage staff payroll and expenses.
In terms of pricing, When I Work offers plans starting at $2.50/user/month, making it an affordable option for smaller gyms and fitness centers.
#6 Humanity Gym Staff Management Software
Humanity is a gym staff management software that offers scheduling and time tracking tools, as well as advanced reporting and analytics features. With Humanity, gym owners and managers can create staff schedules, track employee hours and attendance, and even offer shift trading and communication tools.
One of the standout features of Humanity is its reporting and analytics tools, which allow gym owners and managers to track key performance metrics like labor costs and employee productivity. Additionally, Humanity offers integration with popular payroll and accounting software like ADP and QuickBooks, making it easy to manage staff payroll and expenses.
In terms of pricing, Humanity offers plans starting at $2/user/month, making it an affordable option for gyms of all sizes.
Choosing the right gym staff management software for your business will depend on your specific needs and budget. While Zenoti offers a comprehensive suite of features and custom pricing, Acuity Scheduling and When I Work offer more affordable options for smaller gyms and fitness centers. Deputy and Humanity offer a range of features and integration with popular payroll and accounting software, making them a great choice for gym owners and managers who want to streamline their operations and improve staff performance.
Ultimately, the right gym staff management software can help gym owners and managers save time, reduce administrative work, and improve staff performance and engagement. By evaluating the features and pricing of each option, you can choose the software that best aligns with your business goals and needs.
How to Use Gym Staff Management Software (Case Studies & Examples)
Gym owners who invest in gym staff management software can unlock a wide range of benefits, from improved staff performance and engagement to streamlined operations and reduced administrative work. Let’s look at some specific case studies of how gym owners can use this software to maximize these benefits:
- Scheduling and time tracking: Gym owners can use gym staff management software to create and manage staff schedules, track employee hours and attendance, and even offer shift trading and communication tools. For example, a gym owner can use this software to easily manage multiple trainers and group fitness instructors, ensuring that all shifts are covered and classes are running smoothly. Additionally, staff can use the software to clock in and out, view their schedules, and communicate with other staff members and gym management from their mobile devices.
- Performance management: With gym staff management software, gym owners can track employee performance and training, set goals and targets for staff, and offer personalized coaching and feedback. For example, a gym owner can use the software to track personal training sales and performance metrics, identify top-performing trainers, and offer incentives or bonuses for hitting specific targets. Additionally, gym owners can use the software to create and manage staff training programs, ensuring that all staff members are up-to-date on the latest fitness trends and techniques.
- Payroll management: Gym owners can use gym staff management software to manage staff payroll and expenses, reducing the risk of payment errors or late payments. For example, a gym owner can use the software to track staff hours and wages, calculate taxes and deductions, and generate paychecks or direct deposits. Additionally, gym owners can use the software to manage staff benefits like health insurance and retirement plans, helping to attract and retain top talent. Read more about the best gym management software with payroll integration.
- Virtual staff meetings: With gym staff management software, gym owners can offer virtual staff meetings to their team, improving communication and engagement among staff members. For example, a gym owner can use the software to host regular virtual meetings, where staff can discuss performance metrics, upcoming events, and other important topics. Additionally, virtual meetings can help staff members feel more connected and supported, even if they are working remotely or on different schedules. Read more about the best gym management software with virtual training.
- Custom-branded mobile apps: With a custom-branded mobile app, gym owners can offer a personalized experience to their staff and members. Staff can use the app to view their schedules, communicate with other staff members and gym management, and even track their own performance and progress. Additionally, the app can be branded with the gym’s logo and colors, helping to build brand recognition and loyalty among staff and members. Read more about the best custom-branded gym mobile apps.
Overall, gym staff management software can provide a wide range of benefits to gym owners, from improved staff performance and engagement to streamlined operations and reduced administrative work. By taking advantage of these features, gym owners can create a more personalized and supportive experience for their staff, ultimately leading to greater success and growth for the business.
What is gym staff management software?
Gym staff management software is a type of software that helps gym owners and managers manage their staff and operations. It can include features like staff profile management, scheduling, time tracking, performance management, and payroll integration.
Why do gym owners need staff management software?
Gym owners need staff management software to help streamline their operations and reduce administrative work. With staff management software, gym owners can manage staff schedules, track employee performance and training, and even offer virtual staff meetings. This can ultimately lead to improved staff engagement and performance, as well as greater success and growth for the business.
What are some features of gym staff management software?
Some common features of gym staff management software include staff profile management, scheduling, time tracking, performance management, virtual staff meetings, and payroll integration. Some software options may also offer custom-branded mobile apps, messaging and communication tools, and reporting and analytics features.
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Can gym staff management software integrate with other software systems?
Yes, many gym staff management software options offer integration with other software systems like payroll and accounting software. This can help gym owners and managers streamline their operations and reduce the risk of errors or late payments.
How much does gym staff management software cost?
The cost of gym staff management software varies depending on the specific software and features selected. Some software options offer custom pricing based on specific needs, while others offer more affordable pricing plans starting at around $2/user/month.
Is gym staff management software easy to use?
The ease of use of gym staff management software can vary depending on the specific software and user experience. However, many software options offer intuitive interfaces and mobile apps, making it easy for staff and gym owners to manage their schedules and performance metrics from anywhere.
Can gym staff management software help with staff retention?
Yes, gym staff management software can help with staff retention by providing personalized coaching and feedback, as well as incentives and bonuses for hitting specific targets. Additionally, software options with virtual staff meetings and communication tools can help staff feel more connected and supported, ultimately leading to improved engagement and retention.
Read More: How to Hire Gym Staff and Build an A+ Team
Find the Best Fitness Center Staff Management Software
Are you tired of spending hours managing your gym staff and operations? Do you want to streamline your processes, improve staff performance and engagement, and ultimately grow your business? If so, gym staff management software may be the solution you’ve been looking for. With a wide range of features like staff profile management, scheduling, time tracking, performance management, and payroll integration, gym staff management software can help you save time, reduce administrative work, and improve staff performance and engagement.
If you’re interested in learning more about gym staff management software and how it can benefit your business, book a demo today! Our team of experts can walk you through the features and benefits of our top software option, Exercise.com. With a personalized demo, you can see first-hand how gym staff management software can help you improve your operations and grow your business. Don’t wait – book a demo today and take the first step towards streamlining your gym operations and improving staff performance and engagement!
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