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Fitness Class Schedule Template (FREE)

Fitness Class Schedule Template (FREE)

Posted by Tyler Spraul, Certified Strength and Conditioning SpecialistĀ® (CSCSĀ®) on July 14, 2023 ā€” Updated on November 25, 2023

Get a free fitness class schedule template you can copy and paste and modify as needed for your gym.

Fitness Class Schedule Template

In today’s fast-paced world, staying organized is the key to success. And when it comes to fitness, having a well-planned schedule is essential for both individuals and fitness professionals. That’s where a fitness class schedule template comes in. Whether you’re a gym owner or a fitness enthusiast looking to optimize your workout routine, a fitness class schedule template can be a game-changer. In this article, we’ll explore why you need a fitness class schedule template, the benefits of using one, how to create an effective template, and so much more.

Fitness Income Ideas

Stay organized and motivated with our customizable fitness class schedule template. Plan your workouts, track your progress, and never miss a session again. Be sure and also check out our gym contract template, fitness class waiver template, and gym waiver template too. And, of course, managing your fitness business online with the best gym management software and the best personal training software means that you can easily create fitness classes to buy and book, waivers, forms, fitness assessments, lead forms, registration forms, online booking, workout plans, and much more. Be sure to use the best gym software with digital fitness waivers and contracts, the best fitness class scheduling software, and the best booking apps for fitness classes that all work together to make your business run smoothly and efficiently.

Exercise.com is simply the best. We were using three or four different apps or softwares to do what we can now do all in one with the Exercise.com platform.
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Founder and President, APEC Sports Performance

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Fitness Class Schedule Template Example

Certainly! A Fitness Class Schedule Template can be highly beneficial for gym owners, personal trainers, online fitness coaches, and other fitness professionals. Here’s a simple, customizable template you can use:

Fitness Class Schedule – [Your Gym/Studio Name]

Week of [Date Range]

6:00-7:00YogaHIITPilatesYogaSpinOpen GymClosed
8:30-9:30ZumbaPilatesYogaHIITCrossFitSpinOpen Gym
11:00-12:00Open GymOpen GymOpen GymOpen GymOpen GymPilatesSpin
7:45-8:45Open GymOpen GymOpen GymOpen GymOpen GymClosedClosed

Class Descriptions:

  • Yoga: A relaxing practice focusing on flexibility and breath control.
  • Spin: A high-energy cycling class that burns calories fast.
  • Pilates: Strength training with a focus on core muscles.
  • Zumba: A fun dance workout for all fitness levels.
  • HIIT: High-Intensity Interval Training for building strength and endurance.
  • CrossFit: A challenging full-body workout.
  • Open Gym: A time for self-directed workouts.


  • Yoga: [Instructor Name]
  • Spin: [Instructor Name]
  • Pilates: [Instructor Name]
  • Zumba: [Instructor Name]
  • HIIT: [Instructor Name]
  • CrossFit: [Instructor Name]


  • Please arrive at least 10 minutes before class starts.
  • Booking in advance is recommended.
  • Classes are subject to change.

For booking and more information, please visit our website or contact us at [Your Contact Information].

This template can be further customized according to your needs. If you’re looking for a professional software solution to manage your fitness classes schedule, bookings, payments, and more, you might consider booking a demo with Exercise.com. We offer a custom-branded fitness app designed specifically for fitness professionals like gym owners and personal trainers, allowing you to run your entire business seamlessly.

Why You Need a Fitness Class Schedule Template

Let’s face itā€”life can get hectic. With so many responsibilities and commitments, it’s easy for fitness to take a back seat. But with a fitness class schedule template, you can easily prioritize your workouts and make them a non-negotiable part of your routine. By setting specific class times and sticking to them, you’ll develop a consistent fitness habit that will have a positive impact on your overall health and well-being.

Moreover, if you’re a gym owner or fitness professional, having a clear class schedule can greatly enhance your clients’ experience. It provides them with a sense of structure and professionalism, making it easier for them to plan their workouts and stay committed to their fitness goals. Ultimately, a well-organized fitness class schedule template can attract new clients, increase attendance, and improve customer satisfaction.

Benefits of Using a Fitness Class Schedule Template

Using a fitness class schedule template offers a myriad of benefits for both individuals and fitness professionals alike. Firstly, it allows you to plan and schedule your workouts in advance, ensuring that you never miss a training session. This level of consistency is crucial for achieving fitness goals and maintaining long-term progress.

Additionally, a fitness class schedule template helps you allocate time for different types of workouts, such as strength training, cardio, and flexibility exercises. This balanced approach ensures that you’re working all aspects of your fitness and avoiding imbalances or burnout. Moreover, by having a designated time for each workout, you can easily plan your day around it, minimizing conflicts with other commitments.

For fitness professionals, a fitness class schedule template serves as a powerful marketing tool. By promoting your schedule to potential clients, you’ll not only increase awareness of your classes but also showcase your professionalism and commitment to providing a structured fitness experience. This can help you stand out from the competition and attract a loyal client base.

How to Create an Effective Fitness Class Schedule Template

Creating an effective fitness class schedule template requires careful planning and consideration. Here are some steps to help you get started:

1. Define your goals: Before creating your template, determine the objectives you want to achieve with your classes. Are you targeting specific fitness levels or catering to a particular demographic? Understanding your goals will allow you to structure your schedule accordingly.

2. Evaluate your resources: Consider the number of instructors, available equipment, and space limitations. This will help you allocate time slots and determine the maximum class capacity.

3. Develop a variety of class options: Offer a diverse range of classes to cater to different fitness preferences and goals. This can include cardio-based classes, strength training sessions, and specialty classes such as yoga or dance.

4. Consider peak times and popularity: Analyze the peak hours when most people prefer to attend classes. By scheduling your most in-demand classes during these times, you can maximize attendance and create a vibrant atmosphere.

5. Allow for rest and recovery: Don’t forget to include rest days and recovery periods in your schedule. This is essential for preventing burnout and ensuring that participants have adequate time to recuperate.

Remember, creating an effective fitness class schedule template is an ongoing process. You should regularly evaluate and adjust your schedule based on participant feedback, attendance rates, and evolving fitness trends.

Key Components of a Fitness Class Schedule Template

A well-designed fitness class schedule template should include the following key components:

1. Class names and descriptions: Clearly label each class and provide a brief description of what participants can expect. This helps them choose the classes that align with their fitness goals.

2. Days and times: Specify the days of the week and corresponding time slots for each class. This allows participants to plan their schedules accordingly.

3. Instructor names: Include the names of the instructors leading each class. This adds a personal touch and allows participants to connect with the instructors.

4. Class duration: Clearly state the duration of each class so participants can manage their time effectively.

5. Location: Provide the location details for each class, including the room or area within the facility.

6. Level of difficulty: Indicate the level of difficulty for each class to help participants choose classes that align with their fitness levels.

By including these components in your fitness class schedule template, you’ll ensure clarity and eliminate any confusion for both participants and instructors.

Choosing the Right Format for Your Fitness Class Schedule Template

When it comes to choosing the format for your fitness class schedule template, you have several options to consider. The most common formats include:

1. Traditional calendar layout: This format resembles a typical monthly or weekly calendar, with days of the week listed horizontally and time slots vertically. This format allows for easy visual reference and is suitable for facilities with a large number of classes.

2. Grid layout: With a grid layout, each class is listed in a separate cell, making it easy to scan and locate desired classes. This format works well for facilities offering a moderate number of classes.

3. List format: A list format simplifies the schedule by presenting classes in a sequential order with time slots and class details. This format is perfect for facilities with a smaller number of classes or special events.

Ultimately, the right format for your fitness class schedule template depends on the number of classes, available space, and personal preference. Choose a format that is visually appealing, easy to read, and caters to the needs of your facility or fitness goals.

Top Features to Include in Your Fitness Class Schedule Template

While the specific features you include in your fitness class schedule template may vary based on your goals and target audience, here are some top features to consider:

1. Color coding: Use colors to differentiate between different types of classes or levels of difficulty. This makes it easy for participants to identify and select classes that suit their preferences and fitness levels.

2. Online booking and registration: Embed a booking and registration system into your schedule template to allow participants to reserve their spots in advance. This minimizes the chances of overbooking and streamlines the registration process.

3. Add-on services or additional notes: Use the template to highlight any additional services or notes that participants need to be aware of. This can include equipment requirements, special attire, or class prerequisites.

4. Social media integration: Incorporate social media icons into your template, allowing participants to share their class schedules with their networks or tag your facility in their posts.

By incorporating these features into your fitness class schedule template, you’ll enhance the participant experience and streamline administrative processes.

Tips for Organizing Your Fitness Class Schedule Template

Organizing your fitness class schedule template is crucial for ensuring clarity and ease of use. Here are some tips to help you keep your template organized:

1. Group classes by type: If your facility offers multiple types of classes, group them together. This makes it easier for participants to find the classes they are interested in.

2. Follow a consistent layout: Use a consistent layout throughout your template, including font styles, sizes, and colors. This creates a cohesive and professional look.

3. Leave room for flexibility: It’s inevitable that changes may occur in your schedule. Leave some blank spaces or sections in your template to accommodate last-minute additions or modifications.

4. Update regularly: Ensure that your fitness class schedule template is up to date at all times. Remove any canceled or discontinued classes and add new ones as they are introduced.

By implementing these tips, you’ll create a well-organized fitness class schedule template that participants can easily navigate and understand.

Steps to Customize Your Fitness Class Schedule Template

Customizing your fitness class schedule template allows you to add a personal touch and tailor it to your specific needs. Here are some steps to help you customize your template:

1. Choose a template design: Consider the branding and aesthetics of your facility. Select a design that complements your brand identity and resonates with your target audience.

2. Add your logo and branding elements: Incorporate your facility’s logo, colors, and any other branding elements that reflect your identity.

3. Adjust the layout: Rearrange or resize sections of the template to better suit your specific scheduling needs.

4. Customize fonts and colors: Modify the font styles, colors, and sizes to align with your design preferences and branding.

5. Insert additional information: Include any additional information that is relevant to your facility or classes, such as contact details or special promotions.

Remember, customization should enhance the functionality and aesthetics of your fitness class schedule template without compromising its clarity or usability.

Examples of Successful Fitness Class Schedule Templates

Looking for inspiration? Here are a few examples of successful fitness class schedule templates:

1. The “Cardio Craze” Template: This template focuses primarily on cardio-based classes, featuring high-intensity interval training, cycling, and dance-based workouts. It appeals to individuals seeking a challenging and energetic workout routine.

2. The “Strength and Conditioning” Template: This template highlights strength training and conditioning classes, including weightlifting, circuit training, and functional movement sessions. It caters to those looking to build muscle, increase strength, and improve overall physical fitness.

3. The “Mindful Movement” Template: This template showcases mind-body classes such as yoga, Pilates, and meditation sessions. It attracts individuals seeking a holistic approach to fitness, emphasizing mental well-being and stress reduction.

While these are just a few examples, feel free to get creative and design a fitness class schedule template that aligns with your unique offerings and target audience.

Best Practices for Using a Fitness Class Schedule Template

To make the most out of your fitness class schedule template, consider the following best practices:

1. Regularly update and communicate schedule changes: Keep your participants informed about any changes to the schedule, such as new classes or amendments in timings, to avoid confusion or conflicting information.

2. Collect participant feedback: Encourage participants to provide feedback on the schedule and overall class experience. This feedback can be invaluable in identifying areas for improvement and making necessary adjustments.

3. Emphasize consistency: Reinforce the importance of consistent attendance among participants. Remind them of the benefits of staying committed to their fitness routine and encourage them to prioritize their health.

4. Utilize technology: Leverage technology to streamline the booking process, send automated reminders, and provide real-time updates to participants. This enhances the overall user experience and saves you time and effort.

By following these best practices, you’ll create a seamless and enjoyable experience for both you and your participants, maximizing the potential of your fitness class schedule template.

Common Mistakes to Avoid When Using a Fitness Class Schedule Template

While a fitness class schedule template can be a valuable tool, it’s important to be aware of common mistakes that can hinder its effectiveness. Here are some pitfalls to avoid:

1. Overbooking classes: Ensure that the number of participants attending each class does not exceed the maximum capacity. Overbooking can lead to overcrowded classes, lower participant satisfaction, and compromised safety.

2. Ignoring participant preferences: Pay attention to participant feedback and preferences. If certain classes consistently receive low attendance, it may be necessary to revise the schedule or modify the offerings to meet the demands and interests of your target audience.

3. Failing to update the schedule: Keep your schedule up to date at all times. Cancelling or rescheduling classes without timely updates can create confusion and disappointment among participants.

4. Neglecting rest and recovery: Remember to allocate rest days and recovery periods in your schedule. Overloading participants with consecutive intense workouts can lead to fatigue, injuries, and burnout.

By avoiding these common mistakes, you’ll ensure that your fitness class schedule template remains efficient, user-friendly, and conducive to achieving fitness goals.

How a Fitness Class Schedule Template Can Boost Attendance and Retention Rates

A well-designed fitness class schedule template can significantly impact attendance and retention rates. Here’s how:

1. Enhanced organization and structure: A clear and structured class schedule instills a sense of organization and professionalism. Participants appreciate the predictability and reliability of a well-defined schedule, leading to increased attendance and commitment.

2. Convenience and time management: By offering a diverse range of class options at various timings, participants can choose classes that align with their availability and preferences. This flexibility increases the chances of them attending regularly and sticking to their fitness routine.

3. Increased motivation and accountability: A fitness class schedule template creates a sense of accountability among participants. By committing to specific class times, individuals feel a greater responsibility to show up and give their best effort, resulting in improved motivation and overall satisfaction.

4. Positive group dynamics: A consistently attended class schedule fosters a sense of community among participants. Regular interaction and shared experiences create a supportive environment, motivating individuals to keep coming back and forming long-lasting fitness habits.

Ultimately, a fitness class schedule template can act as a catalyst for increased attendance and improved retention rates. It empowers participants to take ownership of their fitness journey and reap the many benefits associated with regular exercise.

Streamlining Registration with a Fitness Class Schedule Template

Registration can be a time-consuming and cumbersome process without the right tools in place. Use the Exercise.com platform to run your entire fitness business in one place. From booking to gym check-ins, workout delivery to payment processing, we have everything you need to manage and grow your gym.

Get a demo now!

How do I plan a fitness class?

Planning a fitness class requires understanding your audience’s needs and fitness levels, selecting an engaging workout routine, preparing the necessary equipment, and arranging the class in a way that promotes a safe and enjoyable experience. Include warm-ups, main exercise routines, and cool-down phases, making sure to consider the participants’ abilities and goals.

How do I create a fitness calendar template?

Creating a fitness calendar template involves identifying the workout routines, rest days, and specific exercises for each day, and aligning them with the fitness goals. You can use spreadsheet software like Excel or Google Sheets to create a clear, easy-to-follow calendar, including notes and tips for each day.

How do you organize a fitness group?

Organizing a fitness group involves selecting the right type of exercise, understanding the participants’ fitness levels, scheduling regular meetings, ensuring that the location is suitable, and promoting a supportive and motivating environment. Communication and engagement are key in maintaining a cohesive fitness group.

How do you make a group fitness class fun?

Making a group fitness class fun can involve incorporating energizing music, using interactive exercises, encouraging teamwork, adding variety, using props, and creating a friendly and lively atmosphere. Regular feedback and engagement with the participants can also help maintain a positive environment.

How do you structure a small group personal training?

Structuring a small group personal training involves understanding the goals of each participant, creating individualized programs that cater to those goals, scheduling sessions that allow for personal attention, and promoting collaboration and encouragement among group members.

What are the most popular fitness class times?

The most popular fitness class times typically align with people’s daily schedules, such as early morning before work (e.g., 6 am – 7 am), lunchtime, and after work (e.g., 5 pm – 7 pm). Weekends may also have higher attendance in mid-morning classes.

What should my gym’s schedule look like?

A gym’s schedule should consider the members’ preferences, peak attendance times, variety of classes offered, instructors’ availability, and enough time for maintenance and cleaning. It should be balanced and diverse, catering to different fitness levels and interests.

How can Exercise.com help me plan my fitness class schedule and run my gym business?

Exercise.com offers a comprehensive solution for planning fitness class schedules and running your gym business. With features such as booking, payment processing, online and in-person class management, workout plan creation, and more, Exercise.com’s custom-branded app can be your one-stop solution. By providing a platform that integrates all aspects of gym management, it simplifies your operations and enhances member experience. Book a demo today to see how Exercise.com can revolutionize your fitness business!

Jimmy Myers Relentless Sports Performance
If you want to offer an elite service for the end user you need to get with the times and use elite level software that is intuitive, visually appealing, and effective. That is exactly what Exercise.com delivers to its clients.
Jimmy Myers
Owner/Trainer, Relentless Sports Performance

Get a demo now!

Tyler Spraul is the director of UX and the head trainer for Exercise.com. He has his Bachelor of Science degree in pre-medicine and is an NSCA-Certified Strength and Conditioning SpecialistĀ® (CSCSĀ®). He is a former All-American soccer player and still coaches soccer today. In his free time, he enjoys reading, learning, and living the dad life.
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