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Self Employed Personal Trainer Contract Template (FREE)

Self Employed Personal Trainer Contract Template (FREE)

Posted by Tyler Spraul, Certified Strength and Conditioning Specialist® (CSCS®) on December 8, 2023 — Updated on January 5, 2024

Use this free self employed personal trainer contract template to modify as needed for your business.

Self Employed Personal Trainer Contract Template

This free self employed personal training contract template makes it easy to get the appropriate contract in place so that you can focus on growing your fitness business.

This self-employed personal trainer contract template outlines the terms and conditions under which a self-employed personal trainer can use a gym or fitness facility to provide services. It covers important aspects such as facility access, fee structure, insurance requirements, and professional conduct. Customization is crucial to ensure that the contract accurately reflects the specific arrangements and complies with local laws. Legal review is recommended to validate the contract’s enforceability.

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Self-Employed Personal Trainer Contract Template

[Your Business Name or Your Name – Personal Training]


Self-Employed Personal Trainer Contract

This Contract is made and entered into this [Date], by and between [Gym or Business Name], (“Facility”) and [Trainer’s Name], a self-employed personal trainer (“Contractor”).


1. Engagement and Services:

  • Scope of Work: Contractor agrees to provide personal training services as a self-employed individual at the Facility. Services may include individual training sessions, group classes, and fitness program development.
  • Contractor Status: Contractor is engaged as an independent contractor and not as an employee of the Facility. Contractor is responsible for their own tax and insurance liabilities.

2. Facility Use and Fees:

  • Facility Access: Contractor will have access to the Facility and its equipment for the purpose of conducting personal training sessions.
  • Fee Structure: Contractor agrees to pay a rental fee of [Amount, e.g., $X per client/session or $X per month] for the use of the Facility.
  • Payment Terms: Payments are to be made on [specify frequency, e.g., monthly, per session].

3. Insurance and Liability:

  • Insurance Requirement: Contractor shall maintain adequate liability insurance covering their personal training services and provide proof of insurance to the Facility.
  • Indemnification: Contractor agrees to indemnify and hold harmless the Facility from any claims arising from their activities within the Facility.

4. Client Solicitation and Conduct:

  • Non-Solicitation: Contractor agrees not to solicit Facility members for private training outside of the Facility.
  • Professional Conduct: Contractor agrees to maintain a high standard of professionalism, adhering to the Facility’s policies and industry best practices.

5. Term and Termination:

  • Duration: This Contract shall commence on [Start Date] and continue until [End Date or specify if it’s on a rolling basis].
  • Termination: Either party may terminate this Contract with [notice period, e.g., 30 days’] written notice.

6. Confidentiality:

  • Contractor agrees to maintain the confidentiality of all proprietary information and client data obtained through their association with the Facility.

7. Entire Agreement:

  • This Contract constitutes the entire agreement between the parties and supersedes any prior understandings or agreements, oral or written.

Contractor’s Signature: ____________________________________
Date: ____________

Facility Representative’s Signature: ____________________________________
Date: ____________


[Additional Provisions or Special Terms if Any]


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While traditional paper contract templates serve their purpose, leveraging a comprehensive solution like Exercise.com for your personal training business can significantly improve efficiency, professionalism, and client satisfaction. Exercise.com is not just about contract management; it’s a complete software solution that addresses all aspects of gym management and personal training.

Read More:

How to Use a Self-Employed Personal Trainer Contract

When engaging with a gym or fitness facility as a self-employed personal trainer, it’s crucial to formalize the arrangement with a contract. This document clarifies your role, responsibilities, and the terms of your facility use.

  1. Customize the Contract: Start by tailoring the template to suit your specific agreement with the facility. Include all relevant details such as the scope of services, fee structure, facility access, and insurance requirements.
  2. Review and Amend: Before signing, both parties should review the contract thoroughly. Make any necessary amendments to ensure mutual understanding and agreement.
  3. Sign and Date: Once both parties agree to the terms, sign and date the contract. Each party should keep a copy for their records.

When to Use a Self-Employed Personal Trainer Contract

  1. New Engagement: Use the contract when starting a new arrangement with a fitness facility.
  2. Renewing Terms: When existing terms change or are renewed, a new contract should be drafted.
  3. Changing Facility Policies: If the gym updates its policies or fee structure, revise the contract to reflect these changes.

Benefits of Using a Contract

  1. Clarity of Terms: A contract ensures both parties are clear on the terms of the engagement.
  2. Legal Protection: It provides legal protection in case of disputes.
  3. Professionalism: Having a formal agreement enhances professionalism and credibility.

Why Exercise.com is the Better Choice

While paper templates for contracts are functional, using Exercise.com’s gym management software and personal training software offers a more efficient, streamlined approach. Exercise.com provides tools for managing not just contracts, but also scheduling, billing, client management, and workout creation – all in one platform. This integration enhances the efficiency and professionalism of your personal training business.

  1. Digital Contract Management: Store and manage contracts digitally for easy access and organization.
  2. Automated Billing and Payments: Seamless integration of billing and payment processes.
  3. Client and Schedule Management: Efficiently manage client information and training schedules.
  4. Workout Plan Creation: Design and distribute personalized workout plans with ease.

Can I modify the contract template as needed?

Yes, the template is designed to be customizable. Adjust it to fit the specific terms of your agreement with the gym.

Should I get legal advice for my contract?

It’s always advisable to seek legal counsel to ensure the contract is legally sound and enforceable.

How can Exercise.com improve contract management?

Exercise.com allows for digital contract storage and management, making it easy to organize and access your contracts, alongside managing other aspects of your business.

Is a written contract necessary for a self-employed trainer?

Yes, a written contract is crucial. It provides clarity, sets expectations, and offers legal protection.

Can Exercise.com help with other aspects of my personal training business?

Absolutely. Exercise.com is an all-in-one solution providing tools for client and schedule management, workout creation, progress tracking, and more, making it an ideal choice for enhancing your business efficiency and client engagement.

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Excellent choice for my business! I tried nearly all the “major” platforms and found Exercise.com to be the most intuitive.
Lani Hudgins
Certified Personal Trainer & Nutrition Coach

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Tyler Spraul is the director of UX and the head trainer for Exercise.com. He has his Bachelor of Science degree in pre-medicine and is an NSCA-Certified Strength and Conditioning Specialist® (CSCS®). He is a former All-American soccer player and still coaches soccer today. In his free time, he enjoys reading, learning, and living the dad life.
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