How do I use Mindbody?

Posted by Tyler Spraul, Certified Strength and Conditioning Specialist® (CSCS®) on September 13, 2023 — Updated on April 26, 2024

Learn how to use Mindbody, how to find the Mindbody login, what to do on Mindbody to create an account, how to use Mindbody on your phone, how to get a hold of Mindbody customer service, and more. Read the Mindbody Review and then see why is the best Mindbody alternative and can help you run your fitness business all in one place.

Mindbody Review

One tool that has gained popularity among businesses of all sizes is Mindbody. Mindbody is a popular software used by wellness businesses, including gyms, yoga studios, and spas, to manage appointments, classes, and other business aspects. In this article, we will explore the ins and outs of Mindbody, providing a comprehensive guide on how to make the most of this powerful platform. Read on to learn how to use Mindbody software, and then decide if Mindbody gym management software is what is best for you after you explore these Mindbody software tutorials.

Fitness Income Ideas

Learn how to effectively use Mindbody, a powerful software that can streamline your business operations and enhance your customer experience. Then see why the best gym management software and the best personal training software around is You can book classes, do gym check-ins, offer online training, log workouts, create fitness assessments, process payments, and much more—all from your very own custom branded fitness apps. Don’t take our word for it—just read our reviews!

APEC is simply the best. We were using three or four different apps or softwares to do what we can now do all in one with the platform.
Brandon Stroupe
Founder and President, APEC Sports Performance

Get a demo now!

How to Use Mindbody

  • Mindbody helps businesses connect with their customers through marketing strategies, appointment reminders, and more.
  • Mindbody is built for various industries, including fitness, spas, salons, and more.
  • Mindbody does not have personalized customer service.

There’s always a learning curve when it comes to navigating your fitness business software for the first time, so it makes sense that a common question for Mindbody users is, “How do I use Mindbody?”

Learn how to use Mindbody below.

And, for a fitness software platform that is not only easy to navigate but doesn’t require the use of third-party software, turn to Book a demo today to see just how easy our software is to use.

Mindbody Software Problems

When learning how to use Mindbody, you may run into issues with its customer service and business management features as the Mindbody app reviewers below did.

“It is expensive, the customer support is 24 hrs later, if you are in America you need to wait at least 24 hrs to solve your issue. You have to program your platform and I spent at least 3 weeks and the person in customer service said that it has take minimum one week to one month. You spend money and time programming it instead focus in produce more money.” – (Capterra) takes customer service very seriously, so we go above and beyond standard email customer support. With our software, you receive a dedicated account manager. Your account manager expedites the set-up and training process so you can get back to your normal business routine. Additionally, your account manager updates your software, website, and app as needed and can be contacted at any time.

“It didn’t help me run my business. You’ve probably tried other apps that seem like they will be great, and then they fall short. Mindbody is one of those apps.” – (Capterra)

Unlike generic software, is built specifically for your business. This not only allows you to manage your current business more effectively and efficiently, but it also enables your business to grow through higher client retention and ecommerce opportunities. As your business grows, your dedicated account manager can easily adapt your software to fit your growing needs.

Navigating a new software platform can be complicated – but it doesn’t have to be. The all-in-one software platform is easy to navigate and is the best Mindbody alternative. And, if you have any questions, you have a dedicated account manager – not just a standard support line – available to you whenever you need. Book a demo today to learn more!

An Introduction to Mindbody: What is it and How Does it Work?

Mindbody is a cloud-based software solution designed specifically for businesses in the health, fitness, and wellness industry. It offers a wide range of features and tools that help streamline operations, manage client bookings and payments, and enhance marketing efforts. The platform operates on a subscription-based model, allowing businesses to access its vast array of functionalities for a monthly fee.

At its core, Mindbody helps businesses automate and centralize various aspects of their operations. From scheduling and managing appointments to processing payments and marketing their services, Mindbody provides a one-stop solution for businesses looking to optimize their workflow and improve customer experience.

In addition to its core functionalities, Mindbody also offers integrations with other popular software and platforms commonly used in the health, fitness, and wellness industry. This allows businesses to seamlessly connect their Mindbody account with other tools they may already be using, such as accounting software, email marketing platforms, and customer relationship management (CRM) systems. By integrating these systems, businesses can further streamline their operations and gain a comprehensive view of their business performance.

Getting Started with Mindbody: A Step-by-Step Guide

If you’re new to Mindbody, getting started is a breeze. The first step is to sign up for an account, which can be done through the Mindbody website. Once you’ve created an account, you’ll gain access to your own personalized dashboard, where you can configure your settings and set up your business profile.

One of the first things you’ll want to do is add your services and classes to Mindbody. This allows clients to easily browse and book your offerings through the platform. You can specify details such as class duration, capacity, and pricing, ensuring that clients have all the necessary information at their fingertips.

After setting up your services, it’s time to configure your schedule. Mindbody’s intuitive calendar feature allows you to set recurring classes, create specific time slots for appointments, and even block out certain dates or times if needed. This level of flexibility ensures that the platform adapts to your business’s unique scheduling requirements.

Exploring the Features and Tools of Mindbody

Now that you have a solid foundation in place, it’s time to dive into the myriad of features and tools that Mindbody offers. From client management to payment processing, Mindbody leaves no stone unturned.

One of the most powerful features of Mindbody is its client management system. With this tool, you can store client information, track attendance, and even send automated reminders and notifications. This not only saves time but also helps improve communication and engagement with your clients.

In addition to client management, Mindbody’s payment processing system is a game-changer for businesses. By integrating with leading payment providers, Mindbody allows you to securely process transactions, set up recurring billing, and even sell retail products. This seamless integration eliminates the need for multiple systems, making life easier for both you and your clients.

Setting Up Your Mindbody Account: Tips and Tricks

While Mindbody is a user-friendly platform, there are several tips and tricks that can maximize your experience and efficiency. One of the first things you should do is take advantage of Mindbody’s extensive support resources. From online tutorials to community forums, there is a wealth of information available to help you navigate and troubleshoot any issues you may encounter.

Additionally, familiarizing yourself with keyboard shortcuts can significantly speed up your workflow. Mindbody offers a range of shortcuts for common actions, such as creating new appointments or accessing reports. Learning these shortcuts can save you precious time in the long run.

Navigating the Mindbody Interface: A User’s Guide

Once you’ve set up your account and become familiar with the core features, it’s time to explore the Mindbody interface. The interface consists of various sections, each serving a specific purpose to help you manage your business effectively.

At the heart of the interface is the dashboard, where you’ll find an overview of your business’s performance, including key metrics such as revenue, attendance, and client retention. This bird’s-eye view provides valuable insights and helps you make data-driven decisions.

Aside from the dashboard, the interface also includes sections for managing clients, appointments, and classes. These sections allow you to view and edit important information, such as client details, upcoming appointments, and class schedules. Being familiar with these sections will enable you to navigate the platform seamlessly.

Understanding the Dashboard and its Functions in Mindbody

The dashboard is the command center of your Mindbody account. Here, you can access a wealth of data and insights to help you run your business more effectively. The dashboard provides a visual representation of key performance indicators (KPIs), allowing you to track progress and identify areas for improvement.

One useful function of the dashboard is the ability to create custom reports. These reports can provide in-depth analysis on various aspects of your business, from financial performance to client attendance. By customizing your reports, you can gain valuable insights that are tailored to your specific needs.

Furthermore, the dashboard also offers a range of tools to help you streamline your operations. From email marketing integration to staff scheduling, the dashboard provides a centralized location for managing different aspects of your business. This holistic approach saves time and minimizes the need for multiple platforms or systems.

Managing Clients and Customers in Mindbody: Best Practices

One of the keys to success in the health and wellness industry is building strong relationships with your clients. Mindbody’s client management tools can help you achieve just that. By using these tools to their full potential, you can provide personalized experiences and ensure client satisfaction.

First and foremost, it’s important to keep your client database up to date. This includes regularly updating contact information, tracking session histories, and setting reminders for important events such as birthdays or anniversaries. By staying organized and maintaining accurate records, you can provide a personalized touch that sets your business apart.

Another best practice is to leverage Mindbody’s automated communication features. By setting up email or text reminders for appointments or sending out newsletters and promotions, you can keep your clients engaged and informed. Automation not only saves time but also helps you maintain a consistent and professional image.

Scheduling Classes and Appointments with Mindbody’s Calendar Feature

Mindbody’s calendar feature is an invaluable tool for managing your business’s appointments and classes. The calendar offers a user-friendly interface that allows you to effortlessly schedule and manage your offerings.

When it comes to classes, Mindbody’s calendar allows you to create and set recurring classes, set maximum capacities, and block out specific time slots. This level of flexibility ensures that you can tailor your class schedule to meet the demands and preferences of your clients.

For appointment-based businesses, the calendar feature allows you to set specific time slots for each service or staff member. This ensures efficient scheduling and prevents double bookings. With Mindbody’s calendar, you can spend less time managing appointments and more time focusing on your clients.

Streamlining Payments and Transactions with Mindbody’s Payment Processing System

In an industry where efficiency is key, Mindbody’s payment processing system takes the hassle out of handling transactions. By integrating with leading payment providers, Mindbody enables seamless and secure payment processing, automating key tasks and streamlining your cash flow.

One of the standout features of Mindbody’s payment processing system is the ability to set up recurring billing. This is particularly useful for businesses with ongoing memberships or subscription-based services. Once set up, recurring billing automatically charges clients at a specified frequency, eliminating the need for manual reminders or invoicing.

In addition to recurring billing, Mindbody’s payment processing system also allows you to sell retail products or packages through the platform. By leveraging this feature, you can create an additional revenue stream and enhance the customer experience by offering convenient online purchasing options.

Utilizing Mindbody’s Marketing Tools to Promote Your Business

In today’s competitive landscape, effective marketing is vital for any business. Mindbody offers a range of marketing tools and features that can help you promote your services and drive customer engagement.

One of the most powerful marketing tools within Mindbody is its email marketing integration. Through this feature, you can easily create and send targeted email campaigns to your client base. Whether you’re announcing a new class, offering a special promotion, or simply providing industry insights, email marketing allows you to stay top of mind with your clients.

Furthermore, Mindbody’s customer feedback and review management tools can help you gather valuable insights and testimonials, which can be leveraged to improve your services and attract new clients. By actively encouraging and responding to client feedback, you demonstrate your commitment to providing exceptional customer service.

Maximizing Efficiency with Mindbody’s Automation Features

In a world where time is of the essence, Mindbody’s automation features can be a game-changer. By leveraging automation, you can streamline repetitive tasks, alleviate administrative burden, and free up valuable time to focus on growing your business.

One automation feature that stands out is the ability to send automated appointment reminders to your clients. By setting up personalized reminders via email or text, you can reduce no-shows, anticipate cancellations, and ensure a smooth client experience.

Additionally, Mindbody offers integration with third-party apps and services, further expanding its capabilities and providing even greater automation potential. By exploring these integrations, you can seamlessly connect Mindbody with other tools you use, creating a cohesive system that maximizes efficiency.

Integrating Third-Party Apps and Services with Mindbody for Enhanced Functionality

Mindbody’s integration capabilities allow you to harness the power of third-party apps and services, further enhancing the functionality of the platform. By integrating with other tools you use, you can create a seamless and interconnected system that meets your unique business needs.

For example, integrating Mindbody with your website or mobile app enables clients to conveniently book appointments or classes online. This not only reduces administrative work but also enhances the user experience, allowing for easy access and instant confirmation of bookings.

In addition to website integration, Mindbody offers integration options for a range of other tools, such as accounting software or marketing platforms. By connecting these systems, you can ensure that data flows seamlessly between platforms, eliminating manual work and potential data errors.

Troubleshooting Common Issues in Mindbody: Tips and Solutions

While Mindbody is designed to be user-friendly, it’s natural to encounter some bumps along the way. In this section, we’ll address common issues that users may face and provide tips and solutions to overcome them.

If you’re experiencing performance issues or slow loading times, optimizing your internet connection and clearing your browser cache can often resolve the issue. Additionally, ensuring that your browser is up to date and that you have sufficient RAM and system resources can also improve performance.

In case you encounter a technical problem or have a specific question, Mindbody’s support resources are a goldmine of information. From the Help Center, which offers comprehensive articles and tutorials, to the online community forums, where you can seek advice from fellow Mindbody users, there is a wealth of support available to help you overcome any challenges.

Advanced Tips and Hacks for Power Users of Mindbody

If you’re a power user looking to take your Mindbody experience to the next level, this section is for you. Below, we’ll explore advanced tips and hacks that can help you make the most of the platform’s capabilities.

One often overlooked feature is Mindbody’s reporting capabilities. While the platform provides a range of pre-built reports, you can also create custom reports to suit your specific needs. By diving deep into the data and analyzing trends, you can gain valuable insights that inform critical business decisions.

Furthermore, by exploring Mindbody’s advanced features such as API integration, you can create custom workflows and automate tasks beyond the platform’s standard capabilities. This level of customization allows you to tailor the system to your business’s unique requirements, further enhancing your efficiency and productivity.

Mindbody is a powerful platform that provides businesses in the health, fitness, and wellness industry with an all-in-one solution for managing operations, engaging clients, and driving growth. By understanding the various features and tools Mindbody offers and implementing best practices, businesses can unlock the maximum potential of the platform. Whether you’re a newcomer or a power user, Mindbody is sure to revolutionize the way you run your business and deliver exceptional experiences to your clients.

How does Mindbody work?

Mindbody is software that helps connect businesses with their local clients through marketing automation, customer management, appointment reminders, reporting, and more. Although Mindbody can be used for fitness businesses, it is also designed to accommodate salons, spas, and other health and wellness-based integrative businesses. Mindbody also has a business dashboard where you can see all your business data at a glance.

How do I use Mindbody?

Once your fitness facility or wellness business provides you access, you can:

  1. Log into the platform via their web portal or the app.
  2. Navigate the dashboard to access classes, appointments, and other services.

How does Mindbody work?

Mindbody offers:

  • Scheduling: Book classes, appointments, or services.
  • Membership Management: Manage client profiles and track memberships.
  • Point of Sale: Handle purchases, memberships, and product sales.
  • Reports & Analytics: Business insights on performance, revenue, and bookings.

Does Mindbody have an app?

Yes, Mindbody has a mobile app available for both Android and iOS.

How do I use Mindbody on my phone?

  1. Download the Mindbody app from the App Store or Google Play Store.
  2. Open the app and log in with your credentials.
  3. Use the app to book classes, manage appointments, and more.

How do I create a Mindbody account?

If a wellness business you’re a part of uses Mindbody, they will guide you. Alternatively, when using the Mindbody app or web portal for the first time, there should be a sign-up option.

How do I contact Mindbody customer service?

Visit Mindbody’s official website. They usually have a “Contact” or “Support” section, offering channels like phone, email, or a contact form.

How do I check in on Mindbody?

Facilities may have various check-in methods – QR codes, via the app, or membership cards. If your facility uses app-based check-ins, it’s typically a feature within the app itself.

How do I reserve a class on Mindbody?

In the platform or app, go to the class schedule or booking section. Find your desired class and follow the reservation process.

How do I log a workout on Mindbody?

Mindbody primarily focuses on business management. It may not have detailed workout logging capabilities like some other fitness apps. Check with your facility to see how they handle workout tracking.

Can you cancel membership on Mindbody?

Membership cancellations usually depend on the facility. You would need to contact the fitness center or wellness business directly to request cancellations.

How do I change my Mindbody picture?

In your user profile or account settings, there should be an option to change or update your profile picture.

Why is Mindbody not working?

Possible reasons:

  • Server maintenance or downtime on Mindbody’s end.
  • Internet connectivity issues.
  • An outdated app version. Ensure you have the latest version.
    For ongoing problems, contact Mindbody’s support.

Why is the best Mindbody alternative? is a formidable alternative for a few standout reasons:

  1. Customization: provides custom-branded apps to match each fitness business’s unique branding and needs.
  2. Comprehensive Suite: It combines a plethora of tools from business operations, payment processing, online bookings, to hosting exercise videos.
  3. Diverse Audience: is tailored to cater to gym owners, personal trainers, online fitness coaches, and fitness influencers.
  4. E-commerce: Simplified processes to sell workout plans, memberships, and other offerings online.
  5. Client Engagement Tools: Engage clients more effectively with personalized workouts, assessments, and progress tracking.

While both platforms have their merits, for those who desire an all-in-one, customized software solution that offers more than just business management, is a prime choice. To get a clearer picture, consider booking a demo to see how it could benefit your fitness business.

Jimmy Myers Relentless Sports Performance
If you want to offer an elite service for the end user you need to get with the times and use elite level software that is intuitive, visually appealing, and effective. That is exactly what delivers to its clients.
Jimmy Myers
Owner/Trainer, Relentless Sports Performance

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Tyler Spraul is the director of UX and the head trainer for He has his Bachelor of Science degree in pre-medicine and is an NSCA-Certified Strength and Conditioning Specialist® (CSCS®). He is a former All-American soccer player and still coaches soccer today. In his free time, he enjoys reading, learning, and living the dad life.
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