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7 Best Personal Trainer Billing Software in 2024

7 Best Personal Trainer Billing Software in 2024

Posted by Tyler Spraul, Certified Strength and Conditioning SpecialistĀ® (CSCSĀ®) on November 17, 2023 ā€” Updated on December 22, 2023

Compare the best personal trainer billing software from Exercise.com, Trainerize, TrueCoach, and more.

Best Personal Trainer Billing Software

Discover the best personal trainer software with billing functionality to skyrocket your personal training business. Compare features, pros and cons, and find the best software for personal trainers to grow your online personal training business. You can do PT client billing in-person and online, manage clients, sell workout plans, easily do scheduling and booking, run online workout groups, and moreā€”all from your own custom branded fitness app.

Fitness Income Ideas

See why the best white label fitness app software and best personal trainer app builder software can help you to make a fitness app with integrated personal trainer payment processing and other automated personal trainer billing tools.

Tony Gentilcore
Exercise.com makes my life easier by providing an all-in-one solution and the opportunity to help those who otherwise would never have access to my programming!
Tony Gentilcore
Founder, Core Online

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Best Billing Software for Personal Trainers Features Comparison

SoftwarePaymentsOnline BillingInvoicingWaiversAssessmentsMessagingSchedulingWorkoutsMobile AppsCustom BrandedReports
Exercise.comYesYesYesYesYesYesYesYesYesYesYes
TrainerizeYesYesYesNoNoYesYesYesYesYesYes
TrueCoachYesYesYesNoYesYesYesYesYesNoYes
My PT HubYesYesYesYesYesYesYesYesYesNoYes
MindbodyYesYesYesYesYesYesYesYesYesNoYes
VagaroYesYesYesYesYesYesYesYesYesYesYes
Zen PlannerYesYesYesYesNoYesYesYesYesYesYes

Selecting the Best Personal Trainer Billing Software is a critical decision for fitness professionals aiming to streamline their business operations. This type of software simplifies the financial aspects of personal training, such as invoicing, payments, and tracking earnings, allowing trainers to focus more on client service and less on administrative tasks. The best billing software for personal trainers integrates seamlessly with other essential functionalities like scheduling, client management, and workout planning.

Exercise.com is a leading name in this field, known for its comprehensive suite of features. It stands out as the best personal training software, with robust billing and payment features that make it the best billing software for fitness trainers. Additionally, Exercise.com is recognized as the best gym management software, offering tools that are highly beneficial for both gym owners and personal trainers. Its billing system is user-friendly and efficient, ensuring a seamless financial management experience for fitness professionals.

#1 Exercise.com

Exercise.com not only excels in gym management but also shines as the best personal trainer billing software.

Pros

  • Comprehensive Billing System: Offers an all-in-one billing system for payments, online billing, and invoicing.
  • Integrated Scheduling and Payments: Seamlessly combines scheduling with payment processing.
  • Customizable Mobile App: Provides a custom-branded mobile app for easy access to billing and training features.
  • Robust Client Management: Includes client management features like assessments and messaging.
  • Detailed Financial Reports: Generates comprehensive reports for financial tracking and analysis.

Cons

  • Learning Curve: The extensive range of features might require some time to fully master.
  • Pricing: The pricing might be higher compared to basic platforms, but it reflects the comprehensive services offered.

Exercise.com stands out as the best billing software for personal trainers, offering robust functionalities that cover every aspect of billing and financial management. It provides a versatile platform that caters to the varied needs of personal trainers, making it the best personal trainer software with billing.

Here’s just some of what you can do on the Exercise.com platform:

Payments

Process payments for open gym, classes, and personal training.

Gym Payments

Landing Pages

Create gym landing pages easily.

Landing Pages

Fitness Challenges

Manage fitness challenges (Read More: 100+ Fitness Challenge Ideas)

Challenges

On-Demand Fitness Content

Offer on-demand fitness content.

On-Demand

Fitness Classes and Groups

Create classes and fitness groups.

Online Groups

Fitness Livestreaming

Conduct gym livestreaming easily.

Livestreaming

Automations

Engage with clients via automations.

Gym Member Engagement

CRM

Manage leads with a gym CRM.

Gym CRM Software

Fitness Assessments

Create and send fitness assessments with ease.

Assessments

Habit Tracking

Use fitness habit tracking to inspire and motivate gym members and clients.

Habit Tracking

Progress Photos

Use fitness progress photos to engage with members.

Progress Photos

Leaderboards

Use fitness leaderboards to track event performance and inspire healthy competition.

Leaderboards

Supersets

Create exercise supersets in a snap.

Supersets

Rep Max Progressions

Program exercise rep max progressions with ease.

Rep Max Progressions

Exercise Library

Use the exercise demonstration video library or create your own custom exercise demonstration videos.

Exercise Library

Workout Plan Creator

Create workout plans for parents and dependents, teams and more.

Workout Plan Creator

TV Workouts

Cast gym TV workouts to in-gym TV screens quickly and efficiently.

TV Workouts

Group and Location Management

Manage multiple groups and locations with ease.

Multi-Location

Client Management

Manage clients and gym members with ease. An online training software comparison for personal trainers makes it easy to see why Exercise.com offers the best client management functionality for in-person and online personal training. The best personal fitness trainer software should work for you on the go, just like in the gym.

Client Management

Appointment Booking

Book appointments for parents and dependents with ease. (Read More: Best Gym Booking Software)

Booking

Gym Check-In

Gym check-in software that makes your life easy. (Read More: Best Gym Check-In Software)

Check-Ins

Messaging

Communicate with gym members, athletes, team members, personal training clients, class members, parents, and dependents via SMS, email, and in-app push notification.

SMS

Performance Tracking

View performance over time, track personal records, and other fitness stats with performance reporting dashboards. The best fitness software for personal trainers offers exercise tracking, habit tracking, workout tracking, and more.

Performance Reporting

Business Dashboards

And of course, view all of your gym business reports easily too.

Gym Reports

Custom Branded Fitness Apps

All from your custom-branded fitness apps (Read More: Best Gym Mobile Fitness Apps Software)

Custom Branded Apps
Our overall experience with Exercise.com is a breeze. We love how easy it is to integrate this app with our current workflow while providing great fitness programs for our customers and save us time in the process.
Julie Ledbetter
Owner, Ledbetter Fitness

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Read More: Best Personal Training Software

#2 Trainerize

Trainerize Review

Trainerize is widely recognized for its user-friendly interface and effective client management tools, making it a strong contender in the personal trainer billing software category.

Pros

  • Integrated Payment Processing: Facilitates efficient payment processing for trainers.
  • Client Scheduling and Invoicing: Offers capabilities for scheduling and invoicing clients.
  • Mobile App for Easy Access: Provides a mobile app for trainers and clients to manage payments and workouts.
  • Custom Branded Options: Allows personal trainers to create a custom-branded experience.
  • Workout and Assessment Tools: Includes functionalities for workout creation and client assessments.

Cons

  • Limited Financial Reporting: Financial reporting features may not be as comprehensive as Exercise.com.
  • No Waiver Management: Lacks the capability to manage waivers and legal documents.

Trainerize serves as a reliable platform for trainers, especially those looking for the best billing software for trainers. However, it may not offer the in-depth financial management and customization provided by Exercise.com.

Read More: Best Trainerize Alternative

#3 TrueCoach

TrueCoach Review

TrueCoach focuses on providing tailored coaching experiences with an emphasis on personalized training and billing capabilities.

Pros

  • Personalized Billing Options: Tailors billing and invoicing to individual client needs.
  • Direct Client Communication: Facilitates direct messaging between trainers and clients.
  • Efficient Workout Tracking: Offers detailed tracking of client workouts and progress.
  • Mobile-Friendly Design: Accessible via a user-friendly mobile application.
  • Simple Payment Integration: Supports easy integration with payment platforms.

Cons

  • Limited Group Billing Features: Lacks functionalities for managing billing in group settings.
  • No Custom Branding: Does not provide options for custom branding as Exercise.com does.

While TrueCoach is effective for one-on-one billing, it might not be the best fitness trainer billing software for trainers who require more comprehensive group billing and branding features.

Read More: Best TrueCoach Alternative

#4 My PT Hub

My PT Hub Review

My PT Hub is tailored for a wide range of fitness professionals, offering tools for online coaching, client management, and billing.

Pros

  • Versatile Billing Tools: Provides a range of tools for client billing and payments.
  • Integrated Client Management: Manages client information and progress effectively.
  • Workout and Nutrition Planning: Includes functionalities for both workout and nutrition planning.
  • Mobile App Availability: Offers a mobile app for easy access and management.
  • Customizable Workout Programs: Supports the creation of personalized workout plans for clients.

Cons

  • Interface Complexity: Some users may find the interface less intuitive compared to Exercise.com.
  • Limited Custom Branding: Customization options are not as extensive.

My PT Hub offers robust billing features but may fall short in ease of use and customization compared to Exercise.com, making it less ideal as the best personal trainer billing software.

Read More: Best My PT Hub Alternative

#5 Mindbody

Mindbody

Mindbody is renowned for its comprehensive suite of tools designed for wellness and fitness businesses, including personal trainers.

Pros

  • All-Encompassing Billing System: Offers an extensive billing system for payments, invoicing, and online billing.
  • Integrated Scheduling and Workouts: Seamlessly combines scheduling with workout management.
  • Robust Client Engagement Tools: Includes advanced tools for client messaging and assessments.
  • Detailed Financial Reports: Generates detailed reports for financial analysis and tracking.
  • Mobile App for Trainers and Clients: Provides a mobile app with full billing capabilities.

Cons

  • Complexity for New Users: The wide range of features can be overwhelming for beginners.
  • Higher Cost: Generally more expensive, especially for advanced features.

Mindbody is a solid option for billing and gym management but may not offer the same level of tailored solutions specifically for personal trainers as Exercise.com does.

Read More: Best Mindbody Alternative

#6 Vagaro

Vagaro

Vagaro caters to a broad spectrum of wellness businesses, including personal training, with its versatile billing and scheduling tools.

Pros

  • Comprehensive Online Billing: Facilitates efficient online billing and payment processing.
  • Scheduling Integration: Offers integrated scheduling features for client appointments.
  • Client Management Features: Robust tools for managing client data and interactions.
  • Custom Branded Mobile App: Allows trainers to offer a branded mobile app experience.
  • Workout and Assessment Capabilities: Includes workout creation and client assessment functionalities.

Cons

  • Less Focused on Personal Training: May not be as tailored for personal training needs as Exercise.com.
  • Limited Customization in Reporting: Reporting features may not be as customizable.

While Vagaro offers strong billing and scheduling functionalities, it may not be the best fit as a specialized personal trainer billing software like Exercise.com.

Read More: Best Vagaro Alternative

#7 Zen Planner

Zen Planner

Zen Planner is designed for small to medium-sized fitness facilities, providing effective solutions for billing, scheduling, and client management.

Pros

  • Integrated Billing and Scheduling: Efficiently handles billing in tandem with client scheduling.
  • Client Workout Management: Offers tools for managing client workouts and progress.
  • Mobile Application: Provides a mobile app for easy management on the go.
  • Customizable Billing Options: Tailors billing options to suit different client needs.
  • Robust Reporting Features: Generates comprehensive reports for business insights.

Cons

  • Limited Custom Branding: Offers less customization for branding compared to Exercise.com.
  • No Direct Messaging Features: Lacks direct messaging capabilities for client communication.

Zen Planner is effective for gym and studio management but may not offer the comprehensive personal trainer-focused billing features that Exercise.com provides.

Read More: Best Zen Planner Alternative

PJF Performance
I sold a workout program and matched my yearly salary of in-person training within two weeks of selling to my community!
Paul Fabritz
Founder and BS, CSCS, NSCA-CPT, ACE, FMS, PJF Performance

Get a demo now!

How to Choose the Best Personal Trainer Billing Software

Selecting the best personal trainer billing software involves considering several key factors to find a solution that aligns with your business needs.

Step #1 – Assess Your Billing Requirements

  • Understand Your Needs: Identify the specific billing requirements of your personal training business.
  • Client Payment Options: Consider the need for diverse payment options to accommodate different client preferences.
  • Integration with Training Services: Ensure the software integrates billing with workout scheduling and client management.

Exercise.com offers a comprehensive solution, making it the best billing software for personal trainers, with its ability to meet diverse billing needs while integrating seamlessly with other training services.

Step #2 – Evaluate User Experience and Accessibility

  • Ease of Use: Choose software that is user-friendly for both trainers and clients.
  • Mobile Accessibility: Ensure the software provides a mobile app for convenient access to billing functions.
  • Customization Options: Look for software that allows customization to fit your brand and business model.

Exercise.com excels in providing an intuitive user experience and customizable platform, positioning it as the best fitness trainer billing software.

Step #3 – Consider Integration with Other Business Tools

  • Seamless Integration: The software should integrate well with other tools you use for client management, workout tracking, and more. With Exercise.com, you get all this functionality all-in-one!
  • Comprehensive Features: Opt for software that offers a range of features beyond billing, such as client assessments and workout creation.
  • Support and Training: Ensure the software provider offers adequate support and resources for trainers.

With its all-in-one approach, Exercise.com stands out as the best trainer billing software, offering extensive integration capabilities and a full suite of features to support personal trainers in all aspects of their business.

AMPD Golf Performance
“Working with Exercise.com and their team has been an amazing experience and a dream come true in terms of accomplishing a vision! Their workout technology has helped us effectively engage our community, and I highly recommend Exercise.com to grow your business!”
Andrew Banner
Co-Founder, AMPD Golf Performance

Get a demo now!

Why is Exercise.com considered the best personal trainer billing software?

Exercise.com is considered the best personal trainer billing software due to its comprehensive billing features, seamless integration with other training tools, customizable options, and user-friendly interface, making it ideal for personal trainers seeking an all-encompassing software solution.

What are the key features of the best billing software for fitness trainers?

The key features of the best billing software for fitness trainers include versatile payment processing, invoicing, online billing, integration with client management and workout scheduling, and customizable options to suit various business models.

How does billing software enhance the efficiency of personal trainers?

Billing software enhances the efficiency of personal trainers by automating the billing process, reducing administrative tasks, allowing more time to focus on client training and engagement, and providing clear financial tracking and reporting.

Can personal trainer billing software integrate with workout management tools?

Yes, the best personal trainer software with billing, like Exercise.com, can integrate seamlessly with workout management tools, providing a unified platform for managing all aspects of personal training services.

Is it important for personal trainer billing software to be mobile-friendly?

Absolutely. A mobile-friendly billing software allows personal trainers and their clients to manage payments, view invoices, and track financial transactions conveniently from their smartphones, enhancing accessibility and ease of use.

Read More: Best Personal Trainer Software with Invoicing

How do I bill a personal training client?

To bill a personal training client, first determine your pricing structure, whether it’s per session, package, or subscription-based. Issue invoices either manually or using a software platform. Many personal trainers use digital tools like Exercise.com, which offers integrated billing systems, enabling easy invoicing, payment tracking, and automated billing for recurring services.

How much do most personal trainers charge per month?

Most personal trainers charge between $200 to $800 per month, depending on factors like location, experience, and the specific services offered. This range typically includes several sessions per month and may also involve additional support like workout plans or nutritional advice.

How do personal trainers take payment?

Personal trainers commonly take payment through various methods, including cash, checks, credit/debit cards, or digital payment platforms. Many also use specialized fitness business software like Exercise.com, which supports online payments and simplifies the billing process for both trainers and clients.

How do I keep track of my PT clients?

To keep track of your personal training clients, use a client management system that stores client information, session history, progress notes, and schedules. Platforms like Exercise.com offer comprehensive client management tools, enabling trainers to monitor client progress, schedule sessions, and maintain organized records.

Should personal trainers post prices online?

Posting prices online is often recommended for personal trainers as it offers transparency, helps attract clients who are comfortable with your pricing, and saves time on inquiries purely related to costs. It also allows potential clients to self-qualify before contacting you.

Where do personal trainers make the most money?

Personal trainers typically make the most money in urban areas with a higher cost of living or in upscale fitness centers and private studios. Additionally, trainers with specialized skills, niche markets, or those who have expanded into online training often see higher earnings.

Read More: Personal Trainer Income Ideas

How many clients is a lot for a personal trainer?

For a full-time personal trainer, managing 15-25 clients per week is often considered a lot, especially if providing individualized attention and programs. However, this can vary based on the type of training sessions and the trainer’s capacity.

Read More: How many clients is a lot for a personal trainer?

What do most personal trainers charge per hour?

Most personal trainers charge between $40 to $100 per hour, depending on their experience, location, and the specific services they offer. Rates in urban areas or for specialized training can be higher.

Read More: What do most personal trainers charge per hour?

Should you tip a personal trainer?

Tipping a personal trainer is not typically expected, as they are usually paid professionals. However, if you believe your trainer has provided exceptional service, a tip or a gesture of appreciation like a gift can be a nice way to express gratitude.

How can I set up automated personal training client subscriptions?

To set up automated personal training client subscriptions, use a platform like Exercise.com that offers subscription management features. These systems allow you to create different subscription plans, automate billing cycles, and manage client accounts seamlessly.

How can Exercise.com help me with personal trainer billing?

Exercise.com provides a comprehensive billing system specifically designed for fitness professionals. It allows personal trainers to easily manage invoices, accept various payment methods, set up automated billing for recurring services, and track all financial transactions. The platform simplifies the billing and payment process, ensuring accuracy and efficiency, which is crucial for maintaining a professional and reliable business.

Jimmy Myers Relentless Sports Performance
If you want to offer an elite service for the end user you need to get with the times and use elite level software that is intuitive, visually appealing, and effective. That is exactly what Exercise.com delivers to its clients.
Jimmy Myers
Owner/Trainer, Relentless Sports Performance

Get a demo now!

Tyler Spraul is the director of UX and the head trainer for Exercise.com. He has his Bachelor of Science degree in pre-medicine and is an NSCA-Certified Strength and Conditioning SpecialistĀ® (CSCSĀ®). He is a former All-American soccer player and still coaches soccer today. In his free time, he enjoys reading, learning, and living the dad life.
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