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8 Best Invoicing Software for Personal Trainers in 2024

8 Best Invoicing Software for Personal Trainers in 2024

Posted by Tyler Spraul, Certified Strength and Conditioning Specialist® (CSCS®) on November 7, 2023 — Updated on April 27, 2024

Compare the best invoicing software for personal trainers from Exercise.com, ABC Trainerize, Vagaro, and more.

Best Invoicing Software for Personal Trainers

Tired of chasing payments and tangled in billing? Our guide cuts through the clutter to reveal the top invoicing software for personal trainers. With a spotlight on Exercise.com, we show you why it’s the go-to for seamless financial management. Compare features, weigh pros and cons of personal trainer invoicing software solutions, and find the perfect match for your training business.

Learn how to choose PT invoicing software that fits just right, bill clients without a hitch, and manage your finances like a pro. Whether you’re after a free option or the best value for money, our guide has you covered. Step up your game and get paid on time, every time. Dive into our article for the smartest invoicing solutions that keep your focus on fitness, not finances!

Fitness Income Ideas

Discover the best invoicing software for personal trainers who want to provide personal training client invoicing online and in-person, create workouts online for clients, offer workout logging to clients, sell workout plans online, run online workout groups, and more—all from your own custom branded fitness app. See why the best white label fitness app software and best personal trainer app builder software can help you to make a fitness app and your own online personal training booking, billing, and client management platform without all of the hassle and expense of creating a fitness app from scratch.

Whether you are just learning how to start a fitness business and just want to learn how to make money from fitness or you are an experienced personal trainer who wants to take your business to the next level, see why the best personal training software, the best gym software, and the best fitness influencer software can help personal trainers, fitness influencers, online fitness coaches, and other fitness professionals find the best invoicing software for personal trainers to expand their online presence, get more clients, and grow their fitness business.

Jimmy Myers Relentless Sports Performance
If you want to offer an elite service for the end user you need to get with the times and use elite level software that is intuitive, visually appealing, and effective. That is exactly what Exercise.com delivers to its clients.
Jimmy Myers
Owner/Trainer, Relentless Sports Performance

Get a demo now!

Best Personal Trainer Invoicing Software Compared

CompaniesInvoicingWaiversOnline PaymentsSubscriptionsBookingClient ManagementMobile AppCustom BrandedWorkoutsMessagingAssessmentsMarketingAutomations
ABC TrainerizeLimitedNoYesYesLimitedYesYesNoYesYesLimitedNoLimited
PT DistinctionYesLimitedYesYesYesYesYesYesYesYesYesLimitedYes
My PT HubYesLimitedYesYesYesYesYesLimitedYesYesYesLimitedYes

#1 Exercise.com

Exercise.com is a comprehensive platform that offers more than just invoicing; it’s a full-fledged business management system designed for personal trainers.


  • Complete invoicing system integrated with other business functions.
  • Ability to manage waivers directly within the platform.
  • Supports online payments, subscriptions, and booking.
  • Offers a custom-branded mobile app for a professional client experience.


  • May offer more features than some personal trainers require.
  • The cost may be higher compared to standalone invoicing tools.

Exercise.com excels as the best invoicing software for personal trainers because it provides a seamless experience that integrates invoicing with client management, workout programming, and more. This all-in-one approach ensures that personal trainers can manage all aspects of their business under one roof, making it the best personal trainer invoicing software on the market.

When it comes to the best invoicing software for personal trainers, Exercise.com stands out for its comprehensive features. It’s not just an invoicing tool; it’s a complete business solution that supports the unique needs of personal trainers. With Exercise.com, trainers have access to a PT invoicing software that is both powerful and easy to use, making it the best personal trainer invoicing tool available. Its versatility is unmatched, providing a free-flowing system that integrates client management, workout programming, and financial tracking.

Here’s just some of what you can do on the Exercise.com platform:


Process payments for open gym, classes, and personal training.

Gym Payments

Landing Pages

Create gym landing pages easily.

Landing Pages

Fitness Challenges

Manage fitness challenges (Read More: 100+ Fitness Challenge Ideas)


On-Demand Fitness Content

Offer on-demand fitness content.


Fitness Classes and Groups

Create classes and fitness groups.

Online Groups

Fitness Livestreaming

Conduct gym livestreaming easily.



Engage with clients via automations.

Gym Member Engagement


Manage leads with a gym CRM.

Gym CRM Software

Fitness Assessments

Create and send fitness assessments with ease.


Habit Tracking

Use fitness habit tracking to inspire and motivate gym members and clients.

Habit Tracking

Progress Photos

Use fitness progress photos to engage with members.

Progress Photos


Use fitness leaderboards to track event performance and inspire healthy competition.



Create exercise supersets in a snap.


Rep Max Progressions

Program exercise rep max progressions with ease.

Rep Max Progressions

Exercise Library

Use the exercise demonstration video library or create your own custom exercise demonstration videos.

Exercise Library

Workout Plan Creator

Create workout plans for parents and dependents, teams and more.

Workout Plan Creator

TV Workouts

Cast gym TV workouts to in-gym TV screens quickly and efficiently.

TV Workouts

Group and Location Management

Manage multiple groups and locations with ease.


Client Management

Manage clients and gym members with ease. An online training software comparison for personal trainers makes it easy to see why Exercise.com offers the best client management functionality for in-person and online personal training. The best personal fitness trainer software should work for you on the go, just like in the gym.

Client Management

Appointment Booking

Book appointments for parents and dependents with ease. (Read More: Best Gym Booking Software)


Gym Check-In

Gym check-in software that makes your life easy. (Read More: Best Gym Check-In Software)



Communicate with gym members, athletes, team members, personal training clients, class members, parents, and dependents via SMS, email, and in-app push notification.


Performance Tracking

View performance over time, track personal records, and other fitness stats with performance reporting dashboards. The best fitness software for personal trainers offers exercise tracking, habit tracking, workout tracking, and more.

Performance Reporting

Business Dashboards

And of course, view all of your gym business reports easily too.

Gym Reports

Custom Branded Fitness Apps

All from your custom-branded fitness apps (Read More: Best Gym Mobile Fitness Apps Software)

Custom Branded Apps
Our overall experience with Exercise.com is a breeze. We love how easy it is to integrate this app with our current workflow while providing great fitness programs for our customers and save us time in the process.
Julie Ledbetter
Owner, Ledbetter Fitness

Want to learn how your fitness business can grow to the next level with the best online software for personal trainers and fitness businesses?

Get a demo now!

Read More:

#2 ABC Trainerize


ABC Trainerize is a platform that focuses on workout creation and client engagement, with limited invoicing capabilities. For personal trainers seeking an easy online invoicing software for personal trainers, ABC Trainerize offers a straightforward solution. While it may not be as comprehensive as Exercise.com, it provides essential invoicing capabilities that can be considered a cheap invoicing software for personal trainers looking to manage their finances without the frills.


  • Offers basic invoicing features for personal trainers.
  • Includes workout and client management tools.
  • Mobile app available for trainers and clients.


  • Invoicing features are not as comprehensive as Exercise.com.
  • Lacks the ability to manage waivers and custom branding options.

While ABC Trainerize provides essential tools for personal training, it falls short in invoicing and business management compared to Exercise.com, which offers a more robust and integrated solution.

Read More:

#3 Vagaro


Vagaro is a business management platform that caters to the wellness industry, offering invoicing among its suite of features. Vagaro provides a robust personal training invoicing software that goes beyond just billing. Its system is designed to cater to the multifaceted demands of the personal training industry, making it a strong contender for the best invoicing software for personal training. Personal trainers can leverage Vagaro’s platform to streamline their invoicing processes effectively.


  • Invoicing system that integrates with bookings and payments.
  • Waiver management is available for client safety and compliance.
  • Offers a mobile app for business management on the go.


  • Custom branding options are limited.
  • Workout and assessment tools are not as extensive as Exercise.com.

Vagaro is suitable for personal trainers who need a solid invoicing system along with other business management features. However, for a more fitness-specific and customizable solution, Exercise.com is the preferred choice.

Read More: Best Vagaro Alternative

#4 PT Distinction

PT Distinction Review

PT Distinction is a personal training software that offers invoicing as part of its comprehensive client management system. PT Distinction shines as a PT invoicing software, offering a suite of features that are tailored to enhance the financial operations of personal trainers. It’s a solid choice for trainers who need personal trainer invoicing software that can handle a variety of business tasks in a cohesive environment.


  • Invoicing integrated with client management and workout programming.
  • Mobile app for easy access to business tools.
  • Custom branding options to enhance professional image.


  • Waiver management is not as developed as Exercise.com.
  • Marketing and automation features are limited.

PT Distinction is a strong option for personal trainers who want a balance of invoicing and client management. However, Exercise.com offers a more complete package, especially in terms of marketing and automation.

Read More: Best PT Distinction Alternative

#5 My PT Hub

My PT Hub Review

My PT Hub is a fitness platform that includes invoicing features tailored for personal trainers. My PT Hub steps up as an easy online invoicing software for personal trainers, providing a user-friendly interface that simplifies the billing process. It’s an excellent option for trainers who are in the market for best invoicing software for personal trainers free of complex accounting jargon, offering a no-nonsense approach to financial management.


  • Invoicing capabilities that support personal training businesses.
  • Client management and workout tools included.
  • Mobile app for trainers and clients.


  • Limited waiver management compared to Exercise.com.
  • Marketing tools are not as comprehensive.

My PT Hub is a viable choice for personal trainers who need invoicing alongside fitness management tools. For those seeking a more all-encompassing solution, Exercise.com provides a wider array of features.

Read More: Best My PT Hub Alternative

#6 Mindbody


Mindbody is a well-known platform in the wellness industry, offering invoicing as part of its broad range of features. Mindbody is well-known for its comprehensive software solutions and could be considered the best personal training invoicing software for trainers who require a full suite of business management tools and access to it’s ClassPass marketplace. Its invoicing system is integrated within a larger ecosystem, making it a powerful tool for trainers who want to consolidate their business operations.


  • Comprehensive invoicing and payment system.
  • Waiver management for client agreements.
  • Extensive booking and marketing features.


  • Customization may be limited for personal trainers who want a unique brand experience.
  • The platform can be complex and may have a steeper learning curve.

Mindbody is a good choice for personal trainers who run a larger operation and need a variety of features. However, for those looking for a more personalized and fitness-focused solution, Exercise.com provides a more tailored experience.

Read More:

#7 QuickBooks


QuickBooks is a leading accounting software that offers invoicing as one of its core features. QuickBooks is a giant in the accounting software industry and is an excellent personal trainer invoicing tool for those who prioritize financial management. While it’s not specific to the fitness industry, it’s a reliable PT invoicing software for trainers who need a dedicated accounting solution.


  • Specializes in accounting with robust invoicing features.
  • Widely used and recognized among professionals.
  • Mobile app available for financial management on the go.


  • Not tailored to the fitness industry or personal training businesses.
  • Lacks integrated features for booking, client management, or workouts.

QuickBooks is ideal for personal trainers who need a dedicated accounting solution. However, it does not offer the integrated fitness business management tools that Exercise.com does.

Visit: QuickBooks

Read More:

#8 FreshBooks


FreshBooks is an accounting tool that provides invoicing options for small businesses and freelancers. FreshBooks offers personal training invoicing software that is renowned for its simplicity and efficiency. It’s a great invoicing software for personal trainers who want an uncomplicated, straightforward invoicing system. For personal trainers looking for cheap invoicing software for personal trainers, FreshBooks provides an affordable solution without sacrificing quality.


  • User-friendly invoicing and accounting features.
  • Mobile app for managing finances anywhere.
  • Some client management capabilities.


  • Not specifically designed for the personal training industry.
  • Does not offer workout programming or fitness-specific features.

FreshBooks is suitable for personal trainers who prioritize accounting and invoicing. However, for a comprehensive approach that includes fitness-specific tools, Exercise.com stands out as the best option.

Visit: FreshBooks

PJF Performance
I sold a workout program and matched my yearly salary of in-person training within two weeks of selling to my community!
Paul Fabritz
Founder and BS, CSCS, NSCA-CPT, ACE, FMS, PJF Performance

Get a demo now!

How to Choose the Best Invoicing Software for Personal Trainers

To learn how to choose the best invoicing software for personal trainers, it’s essential to assess your specific business needs, seek out industry-specific features, prioritize integration capabilities, ensure a user-friendly experience, and opt for software that offers scalability. Exercise.com stands out as a top choice due to its comprehensive, fitness-specific features that streamline the entire process of business management, including invoicing.

Assess Your Business Needs

Understand the scope of your business and what features you need from invoicing software.

Look for Industry-Specific Features

Choose software like Exercise.com that offers features tailored to personal training.

Consider Integration Capabilities

Select software that integrates invoicing with other business operations.

Evaluate User Experience

Ensure the software is user-friendly for both you and your clients.

Check for Scalability

Pick software that can grow with your business.

Exercise.com offers a robust invoicing system that integrates seamlessly with other business management tools, making it the best choice for personal trainers looking for comprehensive software.

How to Invoice Personal Training Clients

You can learn how to invoice personal training clients by setting clear payment policies, choosing the right invoicing software like Exercise.com, utilizing automation to streamline the process, offering multiple payment methods, and being diligent with follow-ups on payments. These steps help ensure a smooth, professional billing process that can enhance client satisfaction and improve cash flow for the business.

Set Clear Payment Policies

Establish transparent payment terms and communicate them to your clients.

Choose the Right Software

Use Exercise.com for an integrated invoicing and business management solution.

Automate Invoicing Processes

Take advantage of automation features to streamline billing.

Offer Multiple Payment Methods

Provide various payment options to accommodate all clients.

Follow Up on Payments

Keep track of invoices and follow up on any late payments promptly.

Read More: Best Payment Processors for Personal Trainers

Exercise.com simplifies the invoicing process with its all-in-one platform, ensuring personal trainers can efficiently manage their finances and client transactions.

Core Online Mobile Fitness App
“My custom-branded apps have made my life easier and helped streamline my online training, which in turn has transformed into a pretty awesome additional revenue stream for me and my family.”
Tony Gentilcore
Founder, Core Online

Get a demo now!

What is the best invoicing software for personal trainers?

Exercise.com is the best invoicing software for personal trainers due to its comprehensive features that cater specifically to the fitness industry, including client management, workout programming, and seamless online payments.

Why should personal trainers choose Exercise.com for invoicing?

Personal trainers should choose Exercise.com for invoicing because it offers a custom-branded solution that integrates invoicing with all other aspects of personal training business management, providing a professional and streamlined experience for both trainers and clients.

Can personal trainers manage waivers with Exercise.com?

Yes, personal trainers can manage waivers with Exercise.com, which includes a feature to handle legal documents as part of its all-encompassing platform.

How does Exercise.com support personal trainers with client management?

Exercise.com supports personal trainers with client management by offering a suite of tools that include client tracking, workout and assessment delivery, messaging, and marketing, all integrated with the invoicing system for a unified business solution.

Read More: Best Personal Trainer Software with Client Management

Is Exercise.com’s invoicing software easy to use for personal trainers?

Yes, Exercise.com’s invoicing software is designed to be user-friendly for personal trainers, with a focus on ease of use and efficiency, allowing trainers to focus more on their clients and less on administrative tasks.

How do I invoice a personal training client?

To invoice a personal training client, you can create a detailed invoice including services provided, dates, and prices, then send it to the client via email or a professional service. Exercise.com simplifies this process with built-in invoicing tools within its platform.

How do I keep track of my PT clients?

Keeping track of PT clients is efficiently managed through a client management system like Exercise.com, which provides tracking for appointments, progress, payments, and communication, all in one platform.

Which software is best for making personal training invoices?

Exercise.com is among the best software for making personal training invoices, offering a comprehensive and integrated system that allows personal trainers to easily create, manage, and send invoices directly to clients.

How can I automate sending personal training invoices, waivers, assessments, etc.?

You can automate sending personal training invoices, waivers, assessments, etc., by using a platform like Exercise.com, which provides automation features for these tasks, ensuring they are sent out consistently and on time.

Read More:

What document should a personal trainer collect from a client to show?

A personal trainer should collect a signed agreement or contract, a health and fitness assessment, a PAR-Q (Physical Activity Readiness Questionnaire), and any relevant waivers or consent forms from a client to ensure all legal and health considerations are addressed.

Read More:

How do personal trainers keep clients?

Personal trainers keep clients by providing personalized, results-driven services, maintaining professional communication, and using tools like Exercise.com to manage and enhance the client experience.

Can QuickBooks be used for invoicing PT clients?

QuickBooks can be used for invoicing PT clients, offering a general accounting solution for various businesses, including personal training.

Can you use QuickBooks just for invoices?

Yes, you can use QuickBooks just for invoices, as it allows you to create and send invoices, even if you don’t use the other accounting features.

Is Excel good for invoicing PT clients?

Excel can be used for invoicing PT clients by creating invoice templates, but it lacks the integrated payment and client management features of specialized software like Exercise.com.

What do most personal trainers charge per hour?

Most personal trainers charge between $30 to $100 per hour, depending on their location, experience, and the type of training provided.

Read More: What do most personal trainers charge per hour?

What should be included in a personal training invoice?

A personal training invoice should include the trainer’s contact information, client’s information, details of the services provided, dates, total cost, payment terms, and any relevant tax information.

Read More: Gym Invoice Template

What is the best personal trainer accounting software?

The best personal trainer accounting software is designed to meet the unique financial management needs of personal trainers. It should offer features like expense tracking, financial reporting, and tax preparation assistance. Accounting software for personal trainers and personal trainers accounting software that integrate with personal trainer software client management and personal training billing software provide a comprehensive solution for managing all aspects of your personal training business’s finances.

Read More: Best Accounting Software for Personal Trainers

What is the best personal trainer booking and invoicing software?

The best personal trainer booking and invoicing software seamlessly combines scheduling capabilities with invoicing functions, allowing for easy booking of sessions and efficient billing. Booking and invoicing software that integrates with personal trainer management software and offers personal training business management software features can significantly streamline your administrative tasks, making it easier to manage bookings and process payments.

How do I use personal trainer white label invoicing software?

Using personal trainer white label invoicing software involves customizing the software to reflect your brand identity, including logos, color schemes, and contact information. This software typically integrates with your personal training billing software and gym billing software, allowing you to send branded invoices directly to your clients. It’s important to choose a platform that offers flexibility and supports personal trainer accounting software integration for a seamless financial management experience.

What is the best billing software for a fitness coaching business?

The best billing software for a fitness coaching business offers specialized features tailored to the needs of fitness professionals, including subscription management, one-time payments, and package deals. Fitness influencer invoicing capabilities and compatibility with payment solutions for personal trainer can enhance the billing process. Software that aligns with personal training business management software and personal trainer review template features can provide a holistic solution for managing your fitness coaching business efficiently.

How can Exercise.com help me send personal training invoices?

Exercise.com can help you send personal training invoices through its integrated billing system, which allows you to create custom invoices, automate billing cycles, and manage payments all within the platform, streamlining the financial aspect of your personal training business.

Dean Somerset - Bird Dog
“Developing an easy intake system with my apps and ways to scale the delivery of workouts has been huge. Working with 20-30 individuals who each have specific goals and restrictions can be challenging, but your platform makes it easy to organize everyone’s programs and put a plan together that will get them the best results possible. The simple, effective tools help expand and simplify my coaching process.”
Dean Somerset
Owner, Somerset Fitness

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Tyler Spraul is the director of UX and the head trainer for Exercise.com. He has his Bachelor of Science degree in pre-medicine and is an NSCA-Certified Strength and Conditioning Specialist® (CSCS®). He is a former All-American soccer player and still coaches soccer today. In his free time, he enjoys reading, learning, and living the dad life.
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