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5 Best Personal Trainer Software with Client Management in 2024

5 Best Personal Trainer Software with Client Management in 2024

Posted by Tyler Spraul, Certified Strength and Conditioning Specialist® (CSCS®) on November 6, 2023 — Updated on April 27, 2024

Compare the best personal trainer software with client management from Exercise.com, My PT Hub, Trainerize, and more.

Best Personal Trainer Software with Client Management

Discover the best client management software for personal trainers who want to manage PT clients online and in-person, create workouts online for clients, offer workout logging to clients, sell workout plans online, run online workout groups, and more—all from your own custom branded fitness app. See why the best white label fitness app software and best personal trainer app builder software can help you to make a fitness app and your own online personal training client management platform without all of the hassle and expense of creating a fitness app from scratch.

Fitness Income Ideas

Whether you are just learning how to start a fitness business and just want to learn how to make money from fitness or you are an experienced personal trainer who wants to take your business to the next level, see why the best personal training software and the best fitness influencer software can help personal trainers, fitness influencers, online fitness coaches, and other fitness professionals find the best client management software for personal trainers to expand their online presence, get more clients, and grow their fitness business.

Dean Somerset - Bird Dog
“Developing an easy intake system with my apps and ways to scale the delivery of workouts has been huge. Working with 20-30 individuals who each have specific goals and restrictions can be challenging, but your platform makes it easy to organize everyone’s programs and put a plan together that will get them the best results possible. The simple, effective tools help expand and simplify my coaching process.”
Dean Somerset
Owner, Somerset Fitness

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Personal Trainer Software with Client Management Comparison

CompaniesClient ManagementMobile AppCustom BrandedWorkoutsMessagingAssessmentsMarketingAutomationsPayments
Exercise.comYesYesYesYesYesYesYesYesYes
My PT HubYesYesLimitedYesYesYesLimitedYesYes
TrainerizeYesYesLimitedYesYesYesYesYesYes
PT DistinctionYesYesYesYesYesYesLimitedYesYes
TrueCoachYesYesNoYesYesYesNoLimitedNo

#1 Exercise.com

Exercise.com is widely recognized as the best personal trainer software with client management, offering a robust and comprehensive platform that is ideal for trainers who want to manage their clients effectively and use personal training program design templates seamlessly in professional workout plan creator software.

Pros

  • Comprehensive client management system that’s easy to use.
  • Fully customizable mobile app to enhance your brand presence.
  • Advanced workout creation and tracking capabilities.
  • Integrated messaging and assessments for complete client engagement.
  • Powerful marketing and automation tools to grow your business.

Cons

  • The extensive features may require a learning curve for beginners.
  • Premium pricing may not be suitable for all personal trainers.

Exercise.com provides an all-in-one solution that is not only the best personal trainer software for client management but also offers extensive features for workouts, messaging, assessments, marketing, and payments. It’s a professional solution that allows personal trainers to manage clients with ease, making it the best personal trainer software to manage clients.

For those looking for the best personal trainer software with client management free of complexity, Exercise.com offers a user-friendly interface with dedicated support to help beginners get started. It’s also the best online personal training client management software, giving trainers the ability to manage their business from anywhere.

Here’s just some of what you can do on the Exercise.com platform:

Payments

Process payments for open gym, classes, and personal training.

Gym Payments

Landing Pages

Create gym landing pages easily.

Landing Pages

Fitness Challenges

Manage fitness challenges (Read More: 100+ Fitness Challenge Ideas)

Challenges

On-Demand Fitness Content

Offer on-demand fitness content.

On-Demand

Fitness Classes and Groups

Create classes and fitness groups.

Online Groups

Fitness Livestreaming

Conduct gym livestreaming easily.

Livestreaming

Automations

Engage with clients via automations.

Gym Member Engagement

CRM

Manage leads with a gym CRM.

Gym CRM Software

Fitness Assessments

Create and send fitness assessments with ease.

Assessments

Habit Tracking

Use fitness habit tracking to inspire and motivate gym members and clients.

Habit Tracking

Progress Photos

Use fitness progress photos to engage with members.

Progress Photos

Leaderboards

Use fitness leaderboards to track event performance and inspire healthy competition.

Leaderboards

Supersets

Create exercise supersets in a snap.

Supersets

Rep Max Progressions

Program exercise rep max progressions with ease.

Rep Max Progressions

Exercise Library

Use the exercise demonstration video library or create your own custom exercise demonstration videos.

Exercise Library

Workout Plan Creator

Create workout plans for parents and dependents, teams and more.

Workout Plan Creator

TV Workouts

Cast gym TV workouts to in-gym TV screens quickly and efficiently.

TV Workouts

Group and Location Management

Manage multiple groups and locations with ease.

Multi-Location

Client Management

Manage clients and gym members with ease. An online training software comparison for personal trainers makes it easy to see why Exercise.com offers the best client management functionality for in-person and online personal training. The best personal fitness trainer software should work for you on the go, just like in the gym.

Client Management

Appointment Booking

Book appointments for parents and dependents with ease. (Read More: Best Gym Booking Software)

Booking

Gym Check-In

Gym check-in software that makes your life easy. (Read More: Best Gym Check-In Software)

Check-Ins

Messaging

Communicate with gym members, athletes, team members, personal training clients, class members, parents, and dependents via SMS, email, and in-app push notification.

SMS

Performance Tracking

View performance over time, track personal records, and other fitness stats with performance reporting dashboards. The best fitness software for personal trainers offers exercise tracking, habit tracking, workout tracking, and more.

Performance Reporting

Business Dashboards

And of course, view all of your gym business reports easily too.

Gym Reports

Custom Branded Fitness Apps

All from your custom-branded fitness apps (Read More: Best Gym Mobile Fitness Apps Software)

Custom Branded Apps
Our overall experience with Exercise.com is a breeze. We love how easy it is to integrate this app with our current workflow while providing great fitness programs for our customers and save us time in the process.
Julie Ledbetter
Owner, Ledbetter Fitness

Want to learn how your fitness business can grow to the next level with the best online software for personal trainers and fitness businesses?

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#2 My PT Hub

My PT Hub Review

My PT Hub is a versatile software solution that offers a range of features for personal trainers, including client management and workout programming.

Pros

  • User-friendly client management tools.
  • A comprehensive suite of workout creation options.
  • Integrated payment processing for client subscriptions.

Cons

  • Limited custom branding options compared to Exercise.com.
  • Marketing tools are not as advanced.

My PT Hub is considered one of the best online client management software for personal trainers, especially those who are just starting out. It provides a solid foundation for managing clients and creating workouts, but for those who need a fully branded experience, Exercise.com might be a better fit.

Read More: Best My PT Hub Alternative

#3 Trainerize

Trainerize

Trainerize is a popular choice for personal trainers looking for a user-friendly platform with a strong focus on client management and engagement.

Pros

  • Effective client management system.
  • Intuitive workout builder and tracking.
  • Messaging and online community features to keep clients engaged.

Cons

  • Custom branding is limited.
  • Some advanced features require additional third-party integrations.

Trainerize is often recommended as the best personal trainer software for managing clients due to its ease of use and comprehensive feature set. While it may not offer the same level of customization as Exercise.com, it still provides a solid platform for personal trainers to manage their clients effectively.

Read More:

#4 PT Distinction

PT Distinction Review

PT Distinction stands out for its detailed workout programming and client management capabilities, aimed at providing a premium service to clients.

Pros

  • Advanced workout builder for personalized programming.
  • Comprehensive client tracking and assessments.
  • Automation features to streamline client engagement.

Cons

  • Limited marketing tools compared to other platforms.
  • No native payment processing within the platform.

PT Distinction is a solid choice for trainers who need the best personal trainer client management software with a focus on detailed programming and client tracking. It’s among the best fitness coaching software for personal trainers who prioritize one-on-one client relationships and personalized service.

Read More: Best PT Distinction Alternative

#5 TrueCoach

TrueCoach Review

TrueCoach focuses on simplicity and efficiency, offering a streamlined approach to workout building and client management.

Pros

  • Simple and effective client management tools.
  • Direct messaging for easy communication with clients.
  • Subscription management for easy billing.

Cons

  • No custom branding or marketing tools.
  • Limited automation features and no direct payment processing.

TrueCoach is often recommended as the best personal trainer software with client management for beginners due to its straightforward approach. It provides the essential tools needed for workout creation and client tracking but may fall short for trainers who need more advanced features like marketing and automations.

Read More:

Get the Best Personal Training Client Management Software Online

While each of these PT client management platforms offers a range of features to support personal trainers, Exercise.com stands out as the best personal trainer software for client management. Its ability to deliver a fully branded, all-in-one solution makes it the best client management software for personal trainers who are serious about growing their business and providing exceptional service to their clients. With Exercise.com, trainers can manage all aspects of their business, including client management, workouts, messaging, assessments, marketing, automations, and payments, all within a single platform.

AMPD Golf Performance
“Working with Exercise.com and their team has been an amazing experience and a dream come true in terms of accomplishing a vision! Their workout technology has helped us effectively engage our community, and I highly recommend Exercise.com to grow your business!”
Andrew Banner
Co-Founder, AMPD Golf Performance

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What is the best personal training client management software for beginners to experts?

Exercise.com is the best personal training client management software for beginners to experts. It offers a comprehensive platform that scales with your business, from client management and workout creation to payment processing and progress tracking, all within a custom branded app.

Can you get personal trainer software with client management for free?

While there are free personal trainer software options available, they may lack comprehensive client management features. Exercise.com offers a professional, all-in-one solution that includes client management, though it is a premium service. For full access to its robust features, investing in a subscription is advisable.

What are the most important personal trainer business management software features?

The most important personal trainer business management software features include personal trainer software client management, scheduling and appointment setting, payment processing, workout and nutrition plan creation, and progress tracking. Effective personal training management software should offer comprehensive fitness client management functionalities to streamline operations, enhance client communication, and facilitate the delivery of personalized training programs.

What is the best CRM for personal trainers?

The best CRM for personal trainers combines ease of use with robust client relationship management features, including client tracking, communication tools, and marketing automation. Personal trainer CRM solutions like personal trainer client management app and personal trainer apps for client management are designed to help trainers maintain strong connections with their clients, manage leads, and grow their business effectively.

What is the best personal training studio management software?

The best personal training studio management software offers a suite of tools tailored to the needs of training studios, including class scheduling, membership management, billing, and reporting. Software that includes personal training studio software features, as well as personal trainer studio software functionalities, can provide a seamless management experience, allowing studio owners to focus on delivering high-quality training services.

How do I choose the best fitness client management software?

Choosing the best fitness client management software involves evaluating features that streamline client interactions, track progress, and facilitate scheduling and billing. Look for personal trainer software client management capabilities, personal training client tracking, and integration with other tools like CRM for personal trainers. It’s essential to consider your specific business needs, such as personal trainer client tracker functionalities for individual client monitoring or personal training studio software for managing multiple trainers and classes.

How much does personal training client tracking software cost?

The cost of personal training client tracking software can vary widely based on the features, scalability, and provider. Basic client tracker for personal trainers functionalities might start with a low monthly subscription, while more comprehensive systems with advanced personal training business management software features could be significantly higher. It’s important to balance the cost with the value it brings to your business, considering both current needs and future growth.

What is the best personal trainer client management app?

The best personal trainer client management app offers a user-friendly interface, robust personal trainer client software functionalities, and mobile access to manage client information, schedules, and progress on the go. Personal trainer apps for client management that provide these features help in maintaining a high level of service quality and client satisfaction.

Read More: Best Apps for Personal Trainers

How can I build workouts for my personal training clients?

You can build workouts for your personal training clients using Exercise.com’s workout builder software. This tool allows you to create personalized workout plans, access a library of exercises, and deliver these plans directly to your clients through your branded app.

Read More: Best Workout Builder Software for Personal Trainers

How do I keep track of my PT clients?

To keep track of your PT clients, use a client management software like Exercise.com, which provides features for scheduling, tracking workouts, managing progress, and maintaining client communication, all centralized within a professional platform.

How do you program personal training clients?

Programming for personal training clients involves assessing their goals, fitness levels, and preferences, and then creating a tailored workout regimen. Exercise.com’s software facilitates this process with customizable workout templates and a library of exercises to suit various needs.

How do personal trainers manage clients?

Personal trainers manage clients by using client management software to schedule sessions, track progress, communicate effectively, and adjust workout plans as needed. Exercise.com provides these features in a unified platform, helping trainers maintain a high level of organization and client engagement.

What is the PT patient client management model?

The PT patient client management model typically refers to the framework used by physical therapists to manage care for their patients, which includes assessment, diagnosis, planning, intervention, and evaluation. While Exercise.com is designed for fitness professionals, its client management tools can be adapted to a variety of health and wellness settings.

How many clients should a beginner personal trainer have?

A beginner personal trainer should start with a manageable number of clients to ensure quality service and attention to each. This number can vary, but starting with 5-10 clients allows for a focus on personalized service while growing experience and capacity.

How do personal trainers get clients fast?

Personal trainers can get clients fast by leveraging social media, networking, offering promotions, and utilizing client management software like Exercise.com to provide a professional service that encourages referrals and client retention.

How do online personal trainers find clients?

Online personal trainers find clients by marketing their services through digital channels such as social media, fitness forums, and email marketing. They also use platforms like Exercise.com to showcase their services and attract clients with a professional online presence.

Read More: How do personal trainers get new clients?

How can you keep track of all your personal training clients information?

You can keep track of all your personal training clients’ information using a client management system like Exercise.com, which securely stores client data, including workout plans, progress reports, and communication logs.

How many clients should a PT have?

The number of clients a PT should have depends on their capacity to provide effective, personalized service. This can range from 10 to 50 clients, but with a robust management system like Exercise.com, a PT can efficiently handle a larger client base without compromising service quality.

Read More: How many clients do most personal trainers have?

How can Exercise.com help me manage personal training clients with software?

Exercise.com helps manage personal training clients with software by providing a full suite of tools for client management, workout creation, progress tracking, and communication, all within a custom branded app. This enables personal trainers to efficiently organize their client base and provide high-quality, personalized service.

Tony Gentilcore
Exercise.com makes my life easier by providing an all-in-one solution and the opportunity to help those who otherwise would never have access to my programming!
Tony Gentilcore
Founder, Core Online

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Tyler Spraul is the director of UX and the head trainer for Exercise.com. He has his Bachelor of Science degree in pre-medicine and is an NSCA-Certified Strength and Conditioning Specialist® (CSCS®). He is a former All-American soccer player and still coaches soccer today. In his free time, he enjoys reading, learning, and living the dad life.
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