5 Best Apps for Gym Owners in 2025 – Run Your Gym Smarter

Compare the best apps for gym owners from Exercise.com, Mindbody, Zen Planner, and more.

The best apps for gym owners streamline operations by combining gym check-in systems, billing, workout delivery, performance assessments, member management, and business reporting into a single, professional platform built specifically for fitness businesses.

Rank	Gym Owner Apps	Mobile Apps	Check-Ins	Memberships	Booking	Workouts	Reports	POS	Assessments	Payments	Custom Branded
#1	Exercise.com	✅	✅	✅	✅	✅	✅	✅	✅	✅	✅
#2	Mindbody	✅	✅	✅	✅	❌	✅	✅	❌	✅	✅
#3	Zen Planner	✅	✅	✅	✅	❌	✅	✅	❌	✅	✅
#4	Vagaro	✅	✅	✅	✅	❌	✅	✅	❌	✅	✅
#5	Trainerize	✅	❌	✅	❌	✅	❌	❌	✅	✅	✅

Most gym owners don’t have a software problem—they have a disconnected systems problem. When you’re running a fitness business, switching between six different apps for memberships, check-ins, scheduling, workouts, billing, and reporting isn’t just frustrating—it causes real revenue loss, missed opportunities, staff confusion, and member dissatisfaction. Gym owners often juggle multiple tools that don’t sync—spreadsheets for attendance, one app for payments, another for class scheduling, and yet another for email or SMS. This creates gym member confusion, missed opportunities, and wasted time.

The most common gym owner app pain points include:

• No seamless gym check-in system to track member visits and automate access
• No built-in workout programming or fitness assessment tools for member engagement and retention
• Inconsistent billing systems that fail to collect recurring payments reliably
• Limited reporting and data—making it hard to track revenue, member churn, or staff performance
• No fully branded gym apps—forcing you to send members to third-party platforms that dilute your brand
• No integrated POS system for in-gym purchases like merch, supplements, or session packs
• Lack of customizable automations for onboarding, retention campaigns, or progress tracking

Exercise.com was built specifically for fitness businesses—not for salons, spas, or general appointment-based businesses. Every tool we offer is designed to solve the daily operational headaches gym owners face.

• Custom-Branded Mobile App: Your logo, your brand—no third-party distractions
• Automated Billing & Membership Management: Collect payments without chasing overdue invoices
• Integrated Gym Check-In System: Monitor member attendance and engagement in real-time
• Workout Delivery and Tracking: Assign, update, and track workout plans inside the app
• Fitness Assessment Builder: Create and deliver custom assessments to measure member progress
• Point of Sale (POS) Integration: Sell products, upsell services, and track transactions easily
• Detailed Reporting and Analytics: Get instant insights into revenue, attendance, trainer performance, and churn risk
• Lead Capture and Automation: Funnel Facebook/Instagram leads directly into automated email/SMS nurture sequences

When you run your gym on Exercise.com, you’re not duct-taping software together—you’re building a serious, scalable fitness business that grows faster and delivers a better client experience.

The best apps for gym owners solve all of this by offering a unified solution that covers everything from scheduling and billing to workout delivery and lead tracking. Exercise.com is the top choice for gym owners who want a branded, all-in-one platform that grows with their business. With built-in automation, detailed reporting, custom branded gym app options, and integrated gym app marketing tools, Exercise.com helps gym owners save time, scale operations, and deliver a professional experience members love.

As the best software for gym owners, Exercise.com combines the functionality of a gym manager app, a gym marketing app, and a complete app for gym management into one powerful platform. With the best gym marketing software and the best gym CRM software all-in-one, it allows gym owners to have the tools they need to run a successful gym business. It also doubles as a fitness center app and app for gym membership, ensuring that gym owners can efficiently handle everything from member check-ins to billing. With its customizable features, this app gym owners need and love makes it easy to manage operations, deliver superior service, and grow your business.

For those exploring cost-effective options, Exercise.com also serves as a gym management app free resource for gym owners looking for scalable tools to start. While there isn’t free gym owner software available, there are free gym owner apps custom-branded to your gym that come with almost every plan and package (for both iOS and Android). Whether you’re searching for an app in gym to enhance member engagement or apps exercise in gym to support workout tracking, Exercise.com delivers robust functionality that gym owners can rely on.

Exercise.com is the go-to gym owner software for anyone seeking a comprehensive, customizable solution. Its ability to handle management, marketing, and member engagement in one place solidifies its reputation as the best app gym owners love, making it an essential tool for any fitness business. This shouldn’t be a surprise to any of us by now, but selecting the right app can significantly impact the efficiency and success of a gym. And if you choose a custom branded gym app, well, you might even make your gym stand out as your gym brand is front and center. Find out how the best apps for gym owners on iOS and the best apps for gym owners on Android can supercharge your gym growth.

Gym owners are constantly seeking solutions that can simplify their administrative tasks while enhancing client experience. For those looking for the best personal training software, Exercise.com offers a comprehensive solution. Similarly, as the best gym management software, it stands out for its robust features and user-friendly interface. For personal trainers, the best apps for personal trainers provide essential tools for client management and workout tracking. Exercise.com’s best mobile apps software for gyms integrates seamlessly with various gym operations, making it a top choice for gym owners.

Ready to streamline your gym operations, boost member engagement, and grow your fitness business? Exercise.com offers the all-in-one solution trusted by fitness professionals worldwide. Book your free demo today and see how Exercise.com can help you manage your entire business from one powerful platform.

Get a demo now!

#1 Exercise.com

Exercise.com is not just a leader in gym management software; it’s a comprehensive solution tailored for gym owners who aim for efficiency and excellence. The Exercise.com gym owner app stands out for its all-in-one functionality, offering everything from client management to detailed reporting.

Pros

• Comprehensive feature set covering all aspects of gym management.
• Custom branded mobile app enhances the gym’s professional image.
• Robust reporting tools for insightful business analysis.
• Seamless integration with various payment gateways for easy transactions.
• Advanced workout and assessment tools for client engagement.

Cons

• The extensive range of features might require a learning curve for new users.
• Pricing may be higher compared to basic apps.

Exercise.com excels in providing a holistic approach to gym management. Its custom-branded gym apps not only elevates the gym’s brand but also offers a personalized experience to each member. The software’s ability to handle everything from bookings to payments makes it an invaluable asset for gym owners. Its integration capabilities extend to various platforms, ensuring a smooth operational flow. The detailed reporting tools available are particularly beneficial for tracking business growth and making data-driven decisions.

Finding the best apps for gym owners is crucial for streamlining gym operations, enhancing client engagement, and increasing gym profitability. These best of the best gym owner apps offer a range of functionalities from membership management to workout scheduling, making them indispensable tools for modern gym owners. See why the best software for gym owners can help make a gym stand out. For gym owners looking to streamline operations and enhance member experiences, Exercise.com is the ultimate solution. Widely regarded as the best application for gym owners, Exercise.com offers a comprehensive suite of tools tailored to meet the needs of fitness professionals. From managing memberships to marketing and scheduling, Exercise.com is the best app gym owners love for its ease of use and versatility.

Here’s just some of what you can do on the Exercise.com platform:

Payments

Process payments for open gym, classes, and personal training.

Landing Pages

Create gym landing pages easily.

Fitness Challenges

Manage fitness challenges (Read More: 100+ Fitness Challenge Ideas)

On-Demand Fitness Content

Offer on-demand fitness content.

Fitness Classes and Groups

Create classes and fitness groups.

Fitness Livestreaming

Conduct gym livestreaming easily.

Automations

Engage with clients via automations.

CRM

Manage leads with a gym CRM.

Fitness Assessments

Create and send fitness assessments with ease.

Habit Tracking

Use fitness habit tracking to inspire and motivate gym members and clients.

Progress Photos

Use fitness progress photos to engage with members.

Leaderboards

Use fitness leaderboards to track event performance and inspire healthy competition.

Supersets

Create exercise supersets in a snap.

Rep Max Progressions

Program exercise rep max progressions with ease.

Exercise Library

Use the exercise demonstration video library or create your own custom exercise demonstration videos.

Workout Plan Creator

Create workout plans for parents and dependents, teams and more.

TV Workouts

Cast gym TV workouts to in-gym TV screens quickly and efficiently.

Group and Location Management

Manage multiple groups and locations with ease.

Client Management

Manage clients and gym members with ease. An online training software comparison for personal trainers makes it easy to see why Exercise.com offers the best client management functionality for in-person and online personal training. The best personal fitness trainer software should work for you on the go, just like in the gym.

Appointment Booking

Book appointments for parents and dependents with ease. (Read More: Best Gym Booking Software)

Gym Check-In

Gym check-in software that makes your life easy. (Read More: Best Gym Check-In Software)

Messaging

Communicate with gym members, athletes, team members, personal training clients, class members, parents, and dependents via SMS, email, and in-app push notification.

Performance Tracking

View performance over time, track personal records, and other fitness stats with performance reporting dashboards. The best fitness software for personal trainers offers exercise tracking, habit tracking, workout tracking, and more.

Business Dashboards

And of course, view all of your gym business reports easily too.

Custom Branded Fitness Apps

All from your custom-branded fitness apps (Read More: Best Gym Mobile Fitness Apps Software)

Want to learn how your fitness business can grow to the next level with the best online fitness coaching software for personal trainers and fitness businesses?

Get a demo now!

#2 Mindbody

Mindbody is a well-known name in the realm of fitness and wellness, offering a versatile app that caters to the diverse needs of gym owners. It’s particularly renowned for its user-friendly interface and comprehensive set of features, though the Mindbody gym owner app is quite dated. Mindbody’s app is a powerhouse for gym owners, offering a range of functionalities from scheduling to payment processing. Its focus on providing a seamless mobile experience makes it a top contender in the market. The Mindbody gym app’s ability to handle a high volume of bookings and manage memberships efficiently is a significant advantage for busy gyms. Additionally, its marketing tools help gym owners in attracting and retaining clients, making it a valuable asset for business growth.

Pros

• Intuitive mobile app for both gym owners and clients.
• Robust booking and scheduling system, ideal for class-based gyms.
• Effective membership management and client tracking features.
• Integrated payment processing for streamlined financial transactions.
• Strong support for marketing and client engagement.

Cons

• Some users find the pricing structure to be on the higher side.
• The app can be overwhelming with its multitude of features for new users.

Mindbody vs. Exercise.com

While Mindbody is widely used by spas, salons, and yoga studios, it leaves fitness businesses struggling to fully manage training operations. Here’s how the two compare:

Feature	Exercise.com	Mindbody
Custom-Branded Mobile App	✅	✅
Gym Check-In System	✅	✅
Membership Management	✅	✅
Class Booking	✅	✅
Workout Delivery	✅	❌
Fitness Assessments	✅	❌
POS Integration	✅	✅
Reporting and Analytics	✅	✅

Mindbody falls short for gyms because it lacks built-in workout delivery tools and fitness assessments, forcing gym owners to find separate apps just to manage programming. With Exercise.com, your training, memberships, billing, and assessments all live in one fully integrated platform—no bolted-on apps, no lost data, no frustrated coaches.

Read More:

• Mindbody Review
• Best Mindbody Alternative
• Mindbody Pricing
• How to Use Mindbody

#3 Zen Planner

Zen Planner is another strong contender in the gym management space, known for its comprehensive features and ease of use, especially in handling class schedules and member management.

Pros

• User-friendly interface, making it easy for both staff and members.
• Efficient scheduling system, perfect for fitness classes and personal training sessions.
• Detailed reporting features for tracking gym performance.
• Integrated billing and payment processing.
• Strong customer support and community resources.

Cons

• Limited custom branding options compared to other apps.
• Some users report occasional glitches in the mobile app.

Zen Planner vs. Exercise.com

Zen Planner is a popular choice for martial arts studios and CrossFit boxes but misses critical functionality for modern fitness businesses. Here’s how they compare:

Feature	Exercise.com	Zen Planner
Custom-Branded Mobile App	✅	✅
Gym Check-In System	✅	✅
Membership Management	✅	✅
Class Booking	✅	✅
Workout Delivery	✅	❌
Fitness Assessments	✅	❌
POS Integration	✅	✅
Reporting and Analytics	✅	✅

Zen Planner users have to find third-party workout programming tools or settle for spreadsheets to deliver client results. Exercise.com integrates full custom programming, automated client progress tracking, and performance-based retention strategies directly inside your branded Zen Planner app.

Zen Planner’s app is designed to simplify the complexities of gym management. Its strength lies in its scheduling capabilities, which are a boon for gyms with a heavy focus on classes and personal training. The app’s reporting features are detailed and insightful, aiding gym owners in making informed decisions. While it may lack some customization options, its core functionalities make it a reliable choice for gym management.

Read More:

• Zen Planner Review
• Best Zen Planner Alternative
• Zen Planner Pricing
• How to Use Zen Planner

#4 Vagaro

Vagaro stands out with its versatile app designed for a range of wellness businesses, including gyms. It’s known for its ease of use and robust feature set.

Pros

• Comprehensive scheduling and booking system.
• Effective client management and engagement tools.
• Integrated POS system for smooth financial transactions.
• Customizable marketing tools to boost gym visibility.
• Mobile app offers a seamless experience for both owners and clients.

Cons

• Some features may be more suited for spas and salons than gyms.
• The interface can be overwhelming for first-time users.

Vagaro’s app is a versatile tool for gym owners, offering functionalities that go beyond basic gym management. Its scheduling system is robust, accommodating a variety of class types and personal training sessions. The app’s marketing and client engagement tools are particularly noteworthy, helping gyms to stand out in a competitive market. While it offers a wide range of features, gym owners might need some time to fully utilize its potential.

Vagaro vs. Exercise.com

Vagaro provides solid booking and POS tools for wellness businesses, but gym owners quickly hit walls. Here’s the comparison:

Feature	Exercise.com	Vagaro
Custom-Branded Mobile App	✅	✅
Gym Check-In System	✅	✅
Membership Management	✅	✅
Class Booking	✅	✅
Workout Delivery	✅	❌
Fitness Assessments	✅	❌
POS Integration	✅	✅
Reporting and Analytics	✅	✅

Vagaro lacks the fitness programming, assessment tracking, and deep engagement tools gym owners need to keep members progressing. Exercise.com brings member progress, workout delivery, assessments, payments, and scheduling together into one system, increasing retention and boosting lifetime member value.

Read More:

• Vagaro
• Vagaro Pricing
• How to Use Vagaro

#5 Trainerize

Trainerize is a popular app among personal trainers and gym owners, focusing on providing a personalized training experience to clients.

Pros

• Strong focus on personal training and client engagement.
• Customizable workout and nutrition plans for clients.
• Effective client tracking and progress monitoring.
• Integration with other fitness apps and devices.
• User-friendly interface for both trainers and clients.

Cons

• Limited functionalities for broader gym management aspects.
• Some features require a learning curve to fully utilize.

Trainerize excels in offering a personalized approach to fitness, making it a great app for gym owners who focus on personal training services. Its ability to create and track custom workout and nutrition plans is a standout feature. The app’s integration with various fitness trackers and devices enhances the overall client experience. While it may not cover all aspects of gym management, its strengths in personal training make it a valuable tool.

Trainerize vs. Exercise.com

Trainerize is popular for online-only trainers, but it’s not built for gym owners running full physical locations. Here’s the comparison:

Feature	Exercise.com	Trainerize
Custom-Branded Mobile App	✅	✅
Gym Check-In System	✅	❌
Membership Management	✅	✅
Class Booking	✅	❌
Workout Delivery	✅	✅
Fitness Assessments	✅	✅
POS Integration	✅	❌
Reporting and Analytics	✅	❌

Trainerize misses critical gym-level tools like gym check-in systems, class booking, POS, and deep operational reporting. Exercise.com allows gym owners to manage in-person memberships, sessions, retail POS, online programming, and coaching—all inside one fully integrated platform.

Read More:

• Trainerize Review
• Best Trainerize Alternative
• Trainerize Pricing
• How to Use Trainerize

Get a demo now!

What are the best apps for gym owners?

The best apps for gym owners are those that offer comprehensive features like mobile accessibility, class scheduling, membership management, and payment processing. Exercise.com stands out as a top choice due to its all-in-one functionality and custom branding options.

Are there any free gym owner apps available?

While there are free versions of some gym management apps, they often come with limited features. For comprehensive functionality, premium apps like Exercise.com offer more value and a wider range of features.

What is the best app for gym members to log their workouts, book sessions, check-in to the gym, etc.?

The best gym member app for logging workouts, booking sessions, and checking into the gym offers an all-in-one gym fitness app solution. A gym mobile app that combines these features with user-friendly design is highly valued among gym members. Features like a gym book app for scheduling and a gym capacity app for managing check-ins enhance the overall member experience.

What are the best gym member apps to increase gym member engagement and increase gym membership retention?

The best gym membership apps to boost engagement and retention provide interactive and personalized features that cater to members’ fitness journeys. Best gym apps and gym software app options that include goal tracking, community features, and rewards can significantly enhance member engagement and encourage long-term membership loyalty.

Read More: How to Increase Gym Membership Retention

How much does it cost to build a mobile app for gyms?

The cost to build a mobile app for gyms varies widely based on the app’s complexity, features, and design specifics. A basic gym management app android might be a free gym management app, while more sophisticated gym membership app solutions with advanced features like fitness member mobile app solutions can range from a few thousand to tens of thousands of dollars, depending on customization and functionality requirements.

Read More: Cost to Make a Gym App

What are the best apps for personal trainers to use with clients?

The best apps for personal trainers to use with clients offer a comprehensive suite of tools for workout planning, progress tracking, and communication. The best app for personal trainers and best apps for workout plans provide functionalities that allow trainers to tailor fitness programs to individual client needs, enhancing the training experience and outcomes.

Read More: Best Apps for Personal Trainers

Why should gyms have a gym member mobile app?

Gyms should have a gym member mobile app because it serves as a fitness management app, streamlining operations like session bookings, workout logging, and member communication. A gym application acts as a fitness manager app, enhancing member satisfaction by providing a convenient platform for managing their fitness journey, which in turn can help with membership retention and gym marketing strategies.

What should gym owners look for in a gym management app?

Gym owners should look for apps that offer ease of use, robust scheduling and booking systems, effective client management, and integrated payment options. Custom branding and marketing tools are also important for promoting the gym.

How do gym management apps enhance client experience?

Gym management apps enhance client experience by providing easy booking, personalized workout plans, progress tracking, and seamless communication. This leads to higher client satisfaction and retention.

Can gym owner apps integrate with other software?

Yes, many gym owner apps, including Exercise.com, offer integration with various software, enhancing functionality and providing a more streamlined experience for both gym owners and clients.

What apps do gym owners use?

Gym owners use a variety of apps for different aspects of their business management. These include:

1. Gym Management Software: Apps like Exercise.com, Mindbody, and Zen Planner offer features for scheduling, client management, and payment processing.
2. Fitness Tracking and Workout Planning: Apps that allow trainers to create and track client workouts.
3. Marketing and Customer Relationship Management (CRM): Apps that help in marketing campaigns, managing client interactions, and retaining members.
4. Financial Management: Apps for accounting, payroll, and financial reporting.
5. Member Engagement: Apps that provide members with fitness tracking, class bookings, and communication with trainers.

Use Exercise.com to incorporate these elements into an all-in-one gym management app.

Read More: Does my gym need an app?

How do I automate my gym with a gym management app?

To automate your gym with a gym management app, you can:

1. Implement a Check-In System: Automate member check-ins through an app.
2. Automate Billing and Payments: Set up recurring billing and online payments.
3. Schedule Classes and Trainers: Use the app to manage class schedules and trainer availability.
4. Member Communication: Automate notifications, reminders, and newsletters.
5. Track Member Progress: Utilize features that allow members to track their workouts and progress.
6. Feedback and Surveys: Automate the process of collecting member feedback.
7. Maintenance Requests: Implement a system for members and staff to report maintenance issues.

How can Exercise.com help me run my gym with a gym app?

Exercise.com can significantly aid in running a gym through its gym app by providing:

1. Custom Branded App: A personalized mobile app experience tailored to your gym’s brand.
2. Workout Software: To create, plan, and distribute workouts to clients.
3. E-commerce: Sell memberships, packages, and merchandise through the app.
4. Client and Class Management: Manage schedules, bookings, and client information seamlessly.
5. Billing and Payment Processing: Automate billing, invoicing, and payment collection.
6. Performance Health Software: Track client progress and provide assessments.
7. Marketing and Engagement Tools: Engage with members through targeted marketing campaigns and push notifications.

These features streamline gym operations, enhance client engagement, and provide an efficient way to manage the various aspects of a gym business.

Get a demo now!