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8 Best Gym Software with Waitlist Management in 2024

8 Best Gym Software with Waitlist Management in 2024

Posted by Tyler Spraul, Certified Strength and Conditioning Specialist® (CSCS®) on April 8, 2023 — Updated on April 27, 2024

Finding the best gym software with waitlist management helps gym owners improve operational efficiency with their staff, their gym members, and their facility.

Best Gym Software with Waitlist Management

The best gym waitlist software should make your life easier, and that’s what we profile in this review of the top gym management software providers that offer waitlist management (or waitlist software integration). Read why Exercise.com is the best, and then compare us to Zen Planner, Mindbody, Glofox, Perfect Gym, Wellness Living, and more.

Our overall experience with Exercise.com is a breeze. We love how easy it is to integrate this app with our current workflow while providing great fitness programs for our customers and save us time in the process.
Julie Ledbetter
Owner, Ledbetter Fitness

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Best Gym Waitlist Management Software Reviewed

Company NameOnline Booking IntegrationAutomated Waitlist ManagementCustomizable Waitlist OptionsDetailed Reporting
Exercise.comYesYesYesYes
MindbodyYesYesYesYes
Zen PlannerYesYesYesYes
PerfectGymYesYesYesYes
GlofoxYesYesYesYes
Pike13YesYesYesYes
WellnessLivingYesYesYesYes
Club OSYesYesYesYes

Note: These features are subject to change based on software updates and company policy. Please visit the company’s website or contact them directly for the most up-to-date information.

Waitlist management is a crucial feature for gyms, especially in today’s busy and competitive market. With waitlist management software, gym owners can easily manage class schedules and waitlists, ensuring that their classes are fully booked and that their members are satisfied with the services provided.

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Here are 8 gym management software providers that offer the best fitness waitlist management features:

#1 Exercise.com Waitlist Management Software

Staff Management

Exercise.com’s gym management software includes waitlist management along with many other features. With customizable waitlist settings, automated notifications, and detailed reporting, gym owners can easily manage their class schedules and waitlists.

  • Create customized waitlist options that meet the unique needs of your gym and members.
  • Automatically notify members when a spot becomes available.
  • Easily move members from the waitlist to a class or appointment with just a few clicks.
  • Gain valuable insights into waitlist activity and member engagement with detailed reporting.
  • Manage waitlists for classes, appointments, and other events all in one place.

Pros

  • Comprehensive online booking and automated waitlist management.
  • Highly customizable waitlist options to suit various gym types.
  • Advanced detailed reporting for better decision-making.
  • Integrates seamlessly with other gym management functions.

Cons

  • May offer more features than smaller gyms require.
  • Premium pricing for full suite of features.

Exercise.com is not just a leader in gym management software; it’s also renowned for its efficient gym waitlist management capabilities. This platform stands out for its versatility, offering features that cater to a wide range of fitness businesses, from small studios to large health clubs. Exercise.com’s waitlist management is fully integrated with its online booking system, making it a top contender for the best gym waitlist software and best fitness waitlist software.

The platform offers automated waitlist management, ensuring that spaces in popular classes are quickly filled. This feature is particularly beneficial for high-demand classes, making Exercise.com an ideal choice for the best fitness studio waitlist software. Additionally, its detailed reporting tools provide valuable insights into class attendance and member preferences, further solidifying its position as the best waitlist management software for gyms.

Let’s take a look at just what you can do with the Exercise.com platform.

Process payments for open gym, classes, and personal training.

Gym Payments

Create gym landing pages easily.

Landing Pages

Manage fitness challenges (Read More: 100+ Fitness Challenge Ideas)

Challenges

Offer on-demand fitness content.

On-Demand

Create classes and fitness groups.

Online Groups

Conduct gym livestreaming easily.

Livestreaming

Engage with members via automations.

Gym Member Engagement

Manage leads with a gym CRM.

Gym CRM Software

Create and send fitness assessments with ease.

Assessments

Use fitness habit tracking to inspire and motivate gym members and clients.

Habit Tracking

Use fitness progress photos to engage with members.

Progress Photos

Use fitness leaderboards to track event performance and inspire healthy competition.

Leaderboards

Create exercise supersets in a snap.

Supersets

Program exercise rep max progressions with ease.

Rep Max Progressions

Use the exercise demonstration video library or create your own custom exercise demonstration videos.

Exercise Library

Create workout plans for parents and dependents, teams and more.

Workout Plan Creator

Cast gym TV workouts to in-gym TV screens quickly and efficiently.

TV Workouts

Manage multiple gym locations with ease.

Multi-Location

Manage gym members with ease.

Client Management

Book appointments for parents and dependents with ease. (Read More: Best Gym Booking Software)

Booking

Gym check-in software that makes your life easy. (Read More: Best Gym Check-In Software)

Check-Ins

Communicate with gym members, athletes, team members, personal training clients, class members, parents, and dependents via SMS, email, and in-app push notification.

SMS

View performance over time, track personal records, and other fitness stats with performance reporting dashboards.

Performance Reporting

And of course, view all of your gym business reports easily too.

Gym Reports

All from your custom-branded fitness apps (Read More: Best Gym Mobile Fitness Apps Software)

Custom Branded Apps
Mike Boyle - Sled Push
“The Exercise.com team is amazing, and their all-in-one software is more than we ever expected! All of this is made possible by a high-quality team.”
Mike Boyle
Co-Founder, MBSC

Get a demo now!

#2 Mindbody Waitlist Management Software

Mindbody Review

Mindbody’s software provides waitlist management features that enable gym owners to manage their class schedules and waitlists, while also gaining insight into member preferences and engagement.

Pros

  • Robust online booking and waitlist management.
  • Customizable waitlist to accommodate various class types.
  • Extensive reporting tools for tracking and analytics.

Cons

  • Interface can be complex for first-time users.
  • Higher cost compared to some other software options.

Mindbody is widely recognized for its comprehensive gym and fitness studio management software, which includes excellent waitlist management features. It’s known for being one of the best yoga waitlist software options, thanks to its ability to handle diverse class types and sizes. Mindbody’s automated waitlist management ensures that no class spot goes unfilled, improving overall efficiency.

Mindbody’s customizable waitlist options allow gyms and studios to tailor their waitlist management according to their specific needs. This customization makes it a strong contender for the best fitness studio waitlist software and health club waitlist software. The detailed reporting feature provides insights into class demand and member behavior, aiding in strategic planning and scheduling.

  • Automatically manage waitlists for classes and appointments.
  • Customize waitlist policies and notifications to fit your gym’s needs.
  • Seamlessly move members from the waitlist to a class or appointment.
  • Integrate with online scheduling and booking tools to provide a seamless member experience.
  • Gain valuable insights into waitlist activity and member engagement with detailed reporting.

Read More:

#3 Zen Planner Waitlist Management Software

Zen Planner Review

Zen Planner’s gym management software includes waitlist management features that enable gym owners to easily manage their class schedules and waitlists, while also gaining insights into member preferences and engagement.

Pros

  • Seamless integration with online booking.
  • Effective automated waitlist management.
  • Customization options for different fitness services.

Cons

  • Limited functionalities for larger gyms and health clubs.
  • The interface may not be as intuitive as some competitors.

Zen Planner offers robust waitlist management as part of its gym management software suite. This platform is particularly effective for small to medium-sized fitness businesses, making it one of the best fitness waitlist software options. Zen Planner’s waitlist system works seamlessly with its online booking feature, ensuring an efficient process for managing class capacities.

The software’s customizable waitlist options are a significant advantage, allowing gyms and studios to adapt the system to their specific operational needs. Zen Planner’s detailed reporting capabilities provide valuable insights, making it an excellent choice for fitness businesses looking for comprehensive waitlist management solutions.

  • Create customized waitlist options for both classes and appointments.
  • Automatically manage and notify members when a spot becomes available.
  • Seamlessly move members from the waitlist to a class or appointment.
  • Integrate with online scheduling and booking tools to streamline the member experience.
  • Monitor waitlist activity and member engagement with detailed reporting.

Read More:

#4 Glofox Waitlist Management Software

GloFox Review

Glofox’s gym management software includes waitlist management features that enable gym owners to manage their class schedules and waitlists, while also delivering personalized experiences to their members.

Pros

  • Advanced online booking and waitlist management features.
  • Customizable options tailored for different gym models.
  • Detailed reporting for data-driven decision-making.

Cons

  • Can be overwhelming for smaller fitness centers due to its extensive features.
  • The cost might be higher compared to simpler software solutions.

Overview
PerfectGym is known for its high-level gym management software, which includes sophisticated waitlist management tools. This platform offers a comprehensive solution for gyms and fitness centers, making it an ideal choice for those looking for the best gym waitlist software. PerfectGym’s system ensures that class slots are efficiently managed, reducing no-shows and optimizing class attendance.

The software’s ability to customize waitlist options based on different gym models adds to its appeal as a versatile solution for various fitness business types. PerfectGym’s detailed reporting tools provide insights into class attendance trends and member preferences, helping gyms make informed decisions about their class schedules and offerings.

Pros

  • User-friendly online booking and automated waitlist management.
  • Customizable options for diverse fitness business needs.
  • Comprehensive reporting for tracking class performance.

Cons

  • May not offer the same depth of features as some larger, more established platforms.
  • The pricing model can be a bit complex for some users.

Glofox is a popular choice for fitness businesses, offering efficient waitlist management as part of its gym management software. It is particularly favored among smaller gyms and fitness studios for its ease of use and effective functionality, making it one of the best fitness studio waitlist software options. Glofox’s automated waitlist management system works seamlessly with its online booking feature, enhancing the overall efficiency of class management.

The platform’s customization options allow fitness businesses to tailor the waitlist system to their specific operational needs. Glofox’s detailed reporting tools provide valuable insights into class attendance, member preferences, and overall class performance, aiding in strategic decision-making.

  • Create customized waitlist options for classes and appointments.
  • Automatically manage and notify members when a spot becomes available.
  • Easily move members from the waitlist to a class or appointment.
  • Seamlessly integrate with online scheduling and booking tools.
  • Access detailed reports on waitlist activity and member engagement.

Read More: Best Glofox Alternative

#5 Pike13 Waitlist Management Software

Pike13 Review

Pike13’s gym management software includes waitlist management features that enable gym owners to manage their class schedules and waitlists, while also gaining insight into member preferences and engagement.

Pros

  • Efficient online booking system with integrated waitlist management.
  • Customizable waitlist options for various class types and sizes.
  • Robust reporting tools for detailed insights into class performance.

Cons

  • Interface may require a learning curve for new users.
  • Some advanced features may be lacking compared to larger software providers.

Pike13 offers a streamlined approach to gym management, including effective waitlist management. It is a strong contender for the best gym waitlist software, especially for small to medium-sized fitness businesses. Pike13’s waitlist management is integrated with its online booking system, ensuring that gym classes are optimally filled and managed.

The software provides customizable waitlist options, allowing gyms and fitness studios to adapt the system to their specific needs. Pike13’s reporting tools offer comprehensive insights into class attendance and trends, making it a valuable tool for fitness businesses looking to optimize their class scheduling and management.

  • Customize waitlist options for both classes and appointments.
  • Automatically manage and notify members when a spot becomes available.
  • Effortlessly move members from the waitlist to a class or appointment.
  • Integrate with online scheduling and booking tools for an enhanced member experience.
  • Track waitlist activity and member engagement with detailed reporting.

Read More: Best Pike13 Alternative

#6 WellnessLiving Waitlist Management Software

WellnessLiving Review

WellnessLiving’s gym management software includes waitlist management features that enable gym owners to manage their class schedules and waitlists, while also delivering personalized experiences to their members.

Pros

  • Comprehensive online booking and waitlist management system.
  • Highly customizable options to suit various fitness business models.
  • Advanced reporting for in-depth business insights.

Cons

  • Pricing may be higher than some other options on the market.
  • The platform may offer more features than needed for very small operations.

WellnessLiving is recognized for its robust gym management software, which includes effective waitlist management features. The platform is a top choice for the best gym waitlist software, catering to a wide range of fitness businesses from yoga studios to larger gyms. WellnessLiving’s waitlist management system is fully integrated with its online booking feature, making it a seamless process for both gym owners and members.

The platform’s customizable waitlist options allow for flexibility in managing different types of classes and sizes. WellnessLiving’s detailed reporting capabilities provide valuable insights into class demand, attendance trends, and member behavior, aiding gyms in making data-driven decisions about their offerings.

  • Personalize waitlist options for classes and appointments.
  • Automatically manage and notify members when a spot becomes available.
  • Easily move members from the waitlist to a class or appointment.
  • Seamlessly integrate with online scheduling and booking tools for a streamlined member experience.
  • Monitor waitlist activity and member engagement with detailed reporting.

Read More:

#7 Club OS Waitlist Management Software

ClubOS Review

Club OS’s gym management software includes waitlist management features that enable gym owners to manage their class schedules and waitlists, while also gaining insight into member preferences and engagement.

Pros

  • Streamlined online booking and waitlist management.
  • Customizable waitlist options for diverse gym and studio types.
  • Detailed reporting tools for data-driven management decisions.

Cons

  • Can be more complex for smaller fitness studios.
  • Premium features come at a higher cost compared to some competitors.

Club OS offers a comprehensive solution for gym management, including efficient waitlist management tools. The platform is ideal for a range of fitness businesses, making it one of the best waitlist software for gyms. Club OS’s waitlist management integrates seamlessly with its online booking system, ensuring that gym classes are efficiently filled and managed.

The software’s customizable waitlist options provide flexibility, allowing gyms and studios to tailor the system to their specific needs. Club OS’s detailed reporting capabilities offer valuable insights into class attendance and member preferences, making it a valuable tool for strategic planning and scheduling.

Each of these companies offers unique strengths in gym waitlist management, providing robust solutions to ensure efficient class scheduling and member satisfaction. Platforms like Exercise.com stand out for their comprehensive approach, integrating gym management with advanced waitlist management capabilities, suitable for a wide range of fitness businesses.

  • Customize waitlist options for classes and appointments to match your gym’s needs.
  • Automatically manage and notify members when a spot becomes available.
  • Effortlessly move members from the waitlist to a class or appointment.
  • Integrate with online scheduling and booking tools for a seamless member experience.
  • Access detailed reporting on waitlist activity and member engagement.

Read More: Best Club OS Alternative

#8 RhinoFit Waitlist Management Software

RhinoFit Review

RhinoFit’s gym management software includes waitlist management features that enable gym owners to manage their class schedules and waitlists, while also delivering personalized experiences to their members.

Pros

  • User-friendly online booking and automated waitlist management.
  • Customizable waitlist settings suitable for small to medium-sized gyms.
  • Effective reporting tools for tracking member attendance and class popularity.

Cons

  • May lack some advanced features offered by larger platforms.
  • Limited customization options for larger or specialized fitness facilities.

RhinoFit presents a solid solution in the realm of gym waitlist management software, particularly appealing to small and medium-sized fitness businesses. Its ease of use and effectiveness in managing class capacities make it a strong contender for best gym waitlist software, especially for those who require a straightforward, no-frills system. RhinoFit’s online booking system integrates well with its waitlist management

  • Customizable waitlist options for classes and appointments, including the ability to set different priority levels for members on the waitlist
  • Automatic waitlist management and notifications to help streamline the process for gym owners and staff
  • Ability to move members from the waitlist to a class or appointment with just a few clicks
  • Integration with online scheduling and booking tools, making it easy for members to add themselves to waitlists and manage their class schedules
  • Detailed reporting on waitlist activity and member engagement, including data on how long members are typically on the waitlist and how often they are added to classes or appointments

Read More: Best RhinoFit Alternative

All of these gym management software providers offer waitlist management features that can help gym owners better manage their class schedules and member engagement. However, it’s important to consider each software’s pricing, features, and ease of use when making a decision.

BONUS: Additional Gym Waitlist Management Software Companies

Here are 15 additional competitors for gym software with waitlist management:

  1. Wellyx Waitlist Management Software: Wellyx’s software includes a customizable waitlist feature for classes and appointments, with automatic notifications to members and staff. Read More: Best Wellyx Alternative
  2. PushPress Waitlist Management Software: PushPress’s software includes waitlist management for classes and appointments, with customizable policies and notifications for members and staff. Read More: PushPress Review & Best PushPress Alternative
  3. ASF Waitlist Management Software: ASF’s software includes waitlist management for classes and appointments, with customizable policies and notifications for members and staff. Read More: Best ASF Alternative
  4. ClubReady Waitlist Management Software: ClubReady’s software includes waitlist management for classes and appointments, with customizable policies and automatic notifications to members and staff. Read More: Best ClubReady Alternative
  5. Virtuagym Waitlist Management Software: Virtuagym’s software includes waitlist management for classes and appointments, with customizable policies and automatic notifications to members and staff. Read More: Best Virtuagym Alternative
  6. EZFacility Waitlist Management Software: EZFacility’s software includes waitlist management for classes and appointments, with customizable policies and notifications for members and staff. Read More: Best EZFacility Alternative
  7. GymMaster Waitlist Management Software: GymMaster’s software includes waitlist management for classes and appointments, with customizable policies and notifications for members and staff. Read More: Best GymMaster Alternative
  8. FitSW Waitlist Management Software: FitSW’s software includes waitlist management for classes and appointments, with customizable policies and notifications for members and staff. Read More: Best FitSW Alternative
  9. Traqade Waitlist Management Software: Traqade’s software includes waitlist management for classes and appointments, with customizable policies and automatic notifications to members and staff.
  10. Omnify Waitlist Management Software: Omnify’s software includes waitlist management for classes and appointments, with customizable policies and automatic notifications to members and staff. Read More: Best Omnify Alternative

Best Fitness Center Waitlist Management Software Online

If you’re looking for the best gym software with waitlist management, Exercise.com is the best choice with customizable waitlist settings, automated notifications, and detailed reporting. Mindbody, Zen Planner, Glofox, Pike13, WellnessLiving, Club OS, and RhinoFit are also good options to consider, depending on your specific needs and budget.

Finding the best gym software with waitlist management is crucial for the success of your fitness business. By leveraging the right software, you can manage your classes and appointments more efficiently, improve member engagement and satisfaction, and ultimately increase revenue. The software providers we’ve listed offer a range of customizable features that cater to the unique needs of your gym or fitness center. We hope this article has helped you identify the key features to look for when choosing gym software with waitlist management, and that it has provided you with a comprehensive list of top software providers to consider.

If you’re looking for gym management software that can help you streamline your waitlist management and automate your gym operations, look no further than Exercise.com. Our customizable waitlist options, automated notifications, and detailed reporting can help you better engage with your members and grow your business. Book a demo with us today and see how our software can help take your gym to the next level.

Read More:

AMPD Golf Performance
“Working with Exercise.com and their team has been an amazing experience and a dream come true in terms of accomplishing a vision! Their workout technology has helped us effectively engage our community, and I highly recommend Exercise.com to grow your business!”
Andrew Banner
Co-Founder, AMPD Golf Performance

Get a demo now!

What is gym software with waitlist management?

Gym software with waitlist management is a software solution that helps gym owners and managers manage their class and appointment schedules more effectively by allowing them to create waitlists for popular classes or appointments. This software helps automate the waitlist process by sending automatic notifications to members, allowing members to be easily moved from the waitlist to a class or appointment, and providing detailed reporting on waitlist activity and member engagement.

Why is waitlist management important for gym owners?

Waitlist management is important for gym owners because it helps them manage their resources more efficiently. By creating waitlists for popular classes or appointments, gym owners can ensure that classes are filled to capacity and that they don’t waste valuable resources on under-attended classes. Additionally, waitlist management can help gym owners create a sense of exclusivity and urgency around their classes, which can lead to increased member engagement and retention.

How does gym software with waitlist management improve member experience?

Gym software with waitlist management can improve member experience by allowing gym owners to offer more popular classes or appointments without overbooking their facilities. This ensures that members are able to attend the classes they want to without having to worry about overcrowding or being turned away due to capacity issues. Additionally, the automatic notifications and seamless integration with online scheduling tools provided by this software make it easy for members to manage their schedules and stay engaged with their fitness routines.

What features should I look for in gym software with waitlist management?

When choosing gym software with waitlist management, it’s important to look for features that allow for customization of waitlist policies and notifications, detailed reporting on waitlist activity and member engagement, and the ability to easily move members from the waitlist to a class or appointment. Additionally, seamless integration with online scheduling tools and the ability to manage waitlists for a variety of different events, such as classes, appointments, and other events, can be valuable.

How much does gym software with waitlist management cost?

The cost of gym software with waitlist management can vary depending on the provider and the features included in the software. Some providers may offer basic packages for as little as $25 per month, while more robust packages can cost upwards of $500 per month. It’s important to evaluate the features and pricing of different software providers to find the solution that best fits the needs and budget of your gym.

What features make the best waitlist software for gyms?

The best waitlist software for gyms should offer functionalities like real-time updates, easy client communication, and seamless integration with gym management platforms. It should provide an efficient way to manage class capacities, handle cancellations, and automatically update members about available spots. Integration with comprehensive systems like Exercise.com can enhance this functionality, offering a more complete gym management solution.

Can free waitlist software for gyms be effective?

Yes, free waitlist software for gyms can be effective, especially for smaller fitness studios or gyms with a limited budget. However, free versions may lack advanced features found in paid versions, such as extensive customization or integration with broader gym management systems like Exercise.com. It’s important to assess the specific needs of your gym when considering free software.

How does online waitlist software benefit health clubs and yoga studios?

Online waitlist software benefits health clubs and yoga studios by automating the process of managing class attendance and waitlists. This type of software, particularly when used in health club waitlist management software or waitlist software for yoga studios, allows for efficient management of high-demand classes, ensuring that spaces are filled and no-shows are minimized. Integrating this software with platforms like Exercise.com can provide an even more robust management system.

What should personal trainers look for in personal trainer waitlist management software?

Personal trainers should look for waitlist management software that is easy to use and allows for quick communication with clients. Personal trainer waitlist management software should be able to handle scheduling changes efficiently and maintain an organized system for client bookings. Integration with a comprehensive platform like Exercise.com can add further value, providing a holistic approach to client management.

Are there specialized fitness waitlist management apps for specific fitness sectors?

Yes, there are specialized fitness waitlist management apps designed for specific sectors within the fitness industry. For instance, yoga waitlist management or fitness studio waitlist management software may offer features tailored to the unique needs of these businesses. These specialized apps can be integrated with comprehensive gym management platforms like Exercise.com to provide a complete solution.

How do waitlist management systems for gyms enhance member experience?

Waitlist management systems for gyms enhance the member experience by ensuring that classes are accessible and efficiently managed. These systems keep members informed about class availability, reduce the frustration of dealing with full classes, and improve the overall efficiency of class bookings. Integration with a complete gym management system like Exercise.com can further streamline this process, enhancing member satisfaction.

Jimmy Myers Relentless Sports Performance
If you want to offer an elite service for the end user you need to get with the times and use elite level software that is intuitive, visually appealing, and effective. That is exactly what Exercise.com delivers to its clients.
Jimmy Myers
Owner/Trainer, Relentless Sports Performance

Get a demo now!

Tyler Spraul is the director of UX and the head trainer for Exercise.com. He has his Bachelor of Science degree in pre-medicine and is an NSCA-Certified Strength and Conditioning Specialist® (CSCS®). He is a former All-American soccer player and still coaches soccer today. In his free time, he enjoys reading, learning, and living the dad life.
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