8 Best Gym Software with Waitlist Management in 2023

Posted by Tyler Spraul, Certified Strength and Conditioning Specialist® (CSCS®) on April 8, 2023 — Updated on November 14, 2023

Finding the best gym software with waitlist management helps gym owners improve operational efficiency with their staff, their gym members, and their facility. The best gym waitlist software should make your life easier, and that’s what we profile in this review of the top gym management software providers that offer waitlist management (or waitlist software integration). Read why Exercise.com is the best, and then compare us to Zen Planner, Mindbody, Glofox, Perfect Gym, Wellness Living, and more.

If you want to offer an elite service for the end user you need to get with the times and use elite level software that is intuitive, visually appealing, and effective. That is exactly what Exercise.com delivers to its clients.

Jimmy Myers

Owner/Trainer, Relentless Sports Performance

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Best Gym Waitlist Management Software Reviewed

Company Name	Estimated Annual Cost	Online Booking Integration	Automated Waitlist Management	Customizable Waitlist Options	Detailed Reporting
Exercise.com	Custom pricing (get a demo for a quote)	Yes	Yes	Yes	Yes
Mindbody	Ranges from $129 to $349 per month, depending on the plan	Yes	Yes	Yes	Yes
Zen Planner	Ranges from $99 to $296 per month, depending on the plan and number of active members	Yes	Yes	Yes	Yes
PerfectGym	Custom pricing (contact for a quote)	Yes	Yes	Yes	Yes
Glofox	Ranges from $110 to $180 per month, depending on the plan	Yes	Yes	Yes	Yes
Pike13	Ranges from $129 to $199 per month, depending on the plan	Yes	Yes	Yes	Yes
WellnessLiving	Ranges from $39 to $599 per month, depending on the plan	Yes	Yes	Yes	Yes
Club OS	Custom pricing (contact for a quote)	Yes	Yes	Yes	Yes

Note: These features are subject to change based on software updates and company policy. Please visit the company’s website or contact them directly for the most up-to-date information.

Waitlist management is a crucial feature for gyms, especially in today’s busy and competitive market. With waitlist management software, gym owners can easily manage class schedules and waitlists, ensuring that their classes are fully booked and that their members are satisfied with the services provided.

Here are 8 gym management software providers that offer waitlist management features:

#1 Exercise.com Waitlist Management Software

Exercise.com’s gym management software includes waitlist management along with many other features. With customizable waitlist settings, automated notifications, and detailed reporting, gym owners can easily manage their class schedules and waitlists.

Create customized waitlist options that meet the unique needs of your gym and members.
Automatically notify members when a spot becomes available.
Easily move members from the waitlist to a class or appointment with just a few clicks.
Gain valuable insights into waitlist activity and member engagement with detailed reporting.
Manage waitlists for classes, appointments, and other events all in one place.

Mindbody’s software provides waitlist management features that enable gym owners to manage their class schedules and waitlists, while also gaining insight into member preferences and engagement.

Automatically manage waitlists for classes and appointments.
Customize waitlist policies and notifications to fit your gym’s needs.
Seamlessly move members from the waitlist to a class or appointment.
Integrate with online scheduling and booking tools to provide a seamless member experience.
Gain valuable insights into waitlist activity and member engagement with detailed reporting.

#3 Zen Planner Waitlist Management Software

Zen Planner’s gym management software includes waitlist management features that enable gym owners to easily manage their class schedules and waitlists, while also gaining insights into member preferences and engagement.

Create customized waitlist options for both classes and appointments.
Automatically manage and notify members when a spot becomes available.
Seamlessly move members from the waitlist to a class or appointment.
Integrate with online scheduling and booking tools to streamline the member experience.
Monitor waitlist activity and member engagement with detailed reporting.

#4 Glofox Waitlist Management Software

Glofox’s gym management software includes waitlist management features that enable gym owners to manage their class schedules and waitlists, while also delivering personalized experiences to their members.

Create customized waitlist options for classes and appointments.
Automatically manage and notify members when a spot becomes available.
Easily move members from the waitlist to a class or appointment.
Seamlessly integrate with online scheduling and booking tools.
Access detailed reports on waitlist activity and member engagement.

#5 Pike13 Waitlist Management Software

Pike13’s gym management software includes waitlist management features that enable gym owners to manage their class schedules and waitlists, while also gaining insight into member preferences and engagement.

Customize waitlist options for both classes and appointments.
Automatically manage and notify members when a spot becomes available.
Effortlessly move members from the waitlist to a class or appointment.
Integrate with online scheduling and booking tools for an enhanced member experience.
Track waitlist activity and member engagement with detailed reporting.

#6 WellnessLiving Waitlist Management Software

WellnessLiving’s gym management software includes waitlist management features that enable gym owners to manage their class schedules and waitlists, while also delivering personalized experiences to their members.

Personalize waitlist options for classes and appointments.
Automatically manage and notify members when a spot becomes available.
Easily move members from the waitlist to a class or appointment.
Seamlessly integrate with online scheduling and booking tools for a streamlined member experience.
Monitor waitlist activity and member engagement with detailed reporting.

#7 Club OS Waitlist Management Software

Club OS’s gym management software includes waitlist management features that enable gym owners to manage their class schedules and waitlists, while also gaining insight into member preferences and engagement.

Customize waitlist options for classes and appointments to match your gym’s needs.
Automatically manage and notify members when a spot becomes available.
Effortlessly move members from the waitlist to a class or appointment.
Integrate with online scheduling and booking tools for a seamless member experience.
Access detailed reporting on waitlist activity and member engagement.

#8 RhinoFit Waitlist Management Software

RhinoFit’s gym management software includes waitlist management features that enable gym owners to manage their class schedules and waitlists, while also delivering personalized experiences to their members.

Customizable waitlist options for classes and appointments, including the ability to set different priority levels for members on the waitlist
Automatic waitlist management and notifications to help streamline the process for gym owners and staff
Ability to move members from the waitlist to a class or appointment with just a few clicks
Integration with online scheduling and booking tools, making it easy for members to add themselves to waitlists and manage their class schedules
Detailed reporting on waitlist activity and member engagement, including data on how long members are typically on the waitlist and how often they are added to classes or appointments

BONUS: Additional Gym Waitlist Management Software Companies

Here are 15 additional competitors for gym software with waitlist management:

Wellyx Waitlist Management Software: Wellyx’s software includes a customizable waitlist feature for classes and appointments, with automatic notifications to members and staff. Read More: Best Wellyx Alternative
PushPress Waitlist Management Software: PushPress’s software includes waitlist management for classes and appointments, with customizable policies and notifications for members and staff. Read More: Best PushPress Alternative
ASF Waitlist Management Software: ASF’s software includes waitlist management for classes and appointments, with customizable policies and notifications for members and staff. Read More: Best ASF Alternative
ClubReady Waitlist Management Software: ClubReady’s software includes waitlist management for classes and appointments, with customizable policies and automatic notifications to members and staff. Read More: Best ClubReady Alternative
Virtuagym Waitlist Management Software: Virtuagym’s software includes waitlist management for classes and appointments, with customizable policies and automatic notifications to members and staff. Read More: Best Virtuagym Alternative
EZFacility Waitlist Management Software: EZFacility’s software includes waitlist management for classes and appointments, with customizable policies and notifications for members and staff. Read More: Best EZFacility Alternative
GymMaster Waitlist Management Software: GymMaster’s software includes waitlist management for classes and appointments, with customizable policies and notifications for members and staff. Read More: Best GymMaster Alternative
FitSW Waitlist Management Software: FitSW’s software includes waitlist management for classes and appointments, with customizable policies and notifications for members and staff. Read More: Best FitSW Alternative
Traqade Waitlist Management Software: Traqade’s software includes waitlist management for classes and appointments, with customizable policies and automatic notifications to members and staff.
Omnify Waitlist Management Software: Omnify’s software includes waitlist management for classes and appointments, with customizable policies and automatic notifications to members and staff. Read More: Best Omnify Alternative

What is gym software with waitlist management?

Gym software with waitlist management is a software solution that helps gym owners and managers manage their class and appointment schedules more effectively by allowing them to create waitlists for popular classes or appointments. This software helps automate the waitlist process by sending automatic notifications to members, allowing members to be easily moved from the waitlist to a class or appointment, and providing detailed reporting on waitlist activity and member engagement.

Why is waitlist management important for gym owners?

Waitlist management is important for gym owners because it helps them manage their resources more efficiently. By creating waitlists for popular classes or appointments, gym owners can ensure that classes are filled to capacity and that they don’t waste valuable resources on under-attended classes. Additionally, waitlist management can help gym owners create a sense of exclusivity and urgency around their classes, which can lead to increased member engagement and retention.

How does gym software with waitlist management improve member experience?

Gym software with waitlist management can improve member experience by allowing gym owners to offer more popular classes or appointments without overbooking their facilities. This ensures that members are able to attend the classes they want to without having to worry about overcrowding or being turned away due to capacity issues. Additionally, the automatic notifications and seamless integration with online scheduling tools provided by this software make it easy for members to manage their schedules and stay engaged with their fitness routines.

What features should I look for in gym software with waitlist management?

When choosing gym software with waitlist management, it’s important to look for features that allow for customization of waitlist policies and notifications, detailed reporting on waitlist activity and member engagement, and the ability to easily move members from the waitlist to a class or appointment. Additionally, seamless integration with online scheduling tools and the ability to manage waitlists for a variety of different events, such as classes, appointments, and other events, can be valuable.

How much does gym software with waitlist management cost?

The cost of gym software with waitlist management can vary depending on the provider and the features included in the software. Some providers may offer basic packages for as little as $25 per month, while more robust packages can cost upwards of $500 per month. It’s important to evaluate the features and pricing of different software providers to find the solution that best fits the needs and budget of your gym.

Best Fitness Center Waitlist Management Software Online

If you’re looking for the best gym software with waitlist management, Exercise.com is the best choice with customizable waitlist settings, automated notifications, and detailed reporting. Mindbody, Zen Planner, Glofox, Pike13, WellnessLiving, Club OS, and RhinoFit are also good options to consider, depending on your specific needs and budget.

Finding the best gym software with waitlist management is crucial for the success of your fitness business. By leveraging the right software, you can manage your classes and appointments more efficiently, improve member engagement and satisfaction, and ultimately increase revenue. The software providers we’ve listed offer a range of customizable features that cater to the unique needs of your gym or fitness center. We hope this article has helped you identify the key features to look for when choosing gym software with waitlist management, and that it has provided you with a comprehensive list of top software providers to consider.

If you’re looking for gym management software that can help you streamline your waitlist management and automate your gym operations, look no further than Exercise.com. Our customizable waitlist options, automated notifications, and detailed reporting can help you better engage with your members and grow your business. Book a demo with us today and see how our software can help take your gym to the next level.

“Working with Exercise.com and their team has been an amazing experience and a dream come true in terms of accomplishing a vision! Their workout technology has helped us effectively engage our community, and I highly recommend Exercise.com to grow your business!”

Andrew Banner

Co-Founder, AMPD Golf Performance

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Tyler Spraul is the director of UX and the head trainer for Exercise.com. He has his Bachelor of Science degree in pre-medicine and is an NSCA-Certified Strength and Conditioning Specialist® (CSCS®). He is a former All-American soccer player and still coaches soccer today. In his free time, he enjoys reading, learning, and living the dad life.

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