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8 Best Gym Account Balance Tracking Software in 2024

8 Best Gym Account Balance Tracking Software in 2024

Posted by Tyler Spraul, Certified Strength and Conditioning Specialist® (CSCS®) on April 29, 2023 — Updated on April 27, 2024

The best gym account balance tracking software makes it easy for gym staff and personal trainers to manage gym member account balances. The best account balance tracking software for gyms and fitness clubs shouldn’t be an overcomplicated snarl of settings and options, but once set up and configured to your gym’s liking, should just simply work!

See how the Exercise.com platform is the best gym management software with the best gym payment software and the best gym tracking software for fitness clubs, gyms, and fitness business owners who want to run their entire business in one place. Read on to compare Exercise.com to the competition and then see how your gym can increase revenue with the best all-in-one platform.

Exercise.com is simply the best. We were using three or four different apps or softwares to do what we can now do all in one with the Exercise.com platform.
Brandon Stroupe
Founder and President, APEC Sports Performance

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Best Gym Account Balance Tracking Software: Managing Finances with Ease

Navigating the complex world of gym management can be a challenging endeavor, especially when it comes to keeping track of member account balances. Fortunately, the emergence of gym account balance tracking software has made this task considerably more manageable. The right software can provide gym owners with the tools they need to efficiently monitor income and expenses, track member payments, and ensure overall financial health. This article will explore the best gym account balance tracking software available, with a special focus on Exercise.com, a leading platform known for its comprehensive and user-friendly financial management features.

SoftwareAccount Balance TrackingGym ManagementCustom-Branded AppsBilling & InvoicingMember ManagementFitness AssessmentsWorkout Software
Zen PlannerYesYesYesYesYesNoNo

Now, let’s dive into a comparative analysis of some top-tier gym account balance tracking software providers, including Exercise.com, Mindbody, Zen Planner, Glofox, Pike13, PushPress, ClubReady, and a few others that might not be on your radar yet.

After this, we will present you with real-life case studies to highlight how gym owners and fitness professionals can best utilize these tools. We’ll cover various scenarios such as managing recurring membership fees, handling overdue payments, and tracking income from additional services like personal training sessions or merchandise sales.

Lastly, we will answer some of the most frequently asked questions related to gym account balance tracking software to help you make an informed decision.

Stay tuned till the end as we wrap up the discussion with a hard-hitting conclusion, urging you to take the leap and equip your fitness business with the best gym account balance tracking software—because your business deserves nothing less.

#1 Exercise.com Gym Account Balance Software

Exercise.com is a robust gym management software that offers advanced account balance tracking features. It streamlines financial management for gym owners by providing an all-in-one platform that also includes custom-branded apps, billing and invoicing, and member management.

Let’s take a look at just what you can do with the Exercise.com platform.

Process payments for open gym, classes, and personal training.

Gym Payments

Create gym landing pages easily.

Landing Pages

Manage fitness challenges (Read More: 100+ Fitness Challenge Ideas)


Offer on-demand fitness content.


Create classes and fitness groups.

Online Groups

Conduct gym livestreaming easily.


Engage with members via automations.

Gym Member Engagement

Manage leads with a gym CRM.

Gym CRM Software

Create and send fitness assessments with ease.


Use fitness habit tracking to inspire and motivate gym members and clients.

Habit Tracking

Use fitness progress photos to engage with members.

Progress Photos

Use fitness leaderboards to track event performance and inspire healthy competition.


Create exercise supersets in a snap.


Program exercise rep max progressions with ease.

Rep Max Progressions

Use the exercise demonstration video library or create your own custom exercise demonstration videos.

Exercise Library

Create workout plans for parents and dependents, teams and more.

Workout Plan Creator

Cast gym TV workouts to in-gym TV screens quickly and efficiently.

TV Workouts

Manage multiple gym locations with ease.


Manage gym members with ease.

Client Management

Book appointments for parents and dependents with ease. (Read More: Best Gym Booking Software)


Gym check-in software that makes your life easy. (Read More: Best Gym Check-In Software)


Communicate with gym members, athletes, team members, personal training clients, class members, parents, and dependents via SMS, email, and in-app push notification.


View performance over time, track personal records, and other fitness stats with performance reporting dashboards.

Performance Reporting

And of course, view all of your gym business reports easily too.

Gym Reports

All from your custom-branded fitness apps (Read More: Best Gym Mobile Fitness Apps Software)

Custom Branded Apps
Mike Boyle - Sled Push
“The Exercise.com team is amazing, and their all-in-one software is more than we ever expected! All of this is made possible by a high-quality team.”
Mike Boyle
Co-Founder, MBSC

Want to learn how your gym can take it to the next level? Get a demo now!

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#2 Mindbody Gym Account Balance Software

Mindbody Review

Mindbody is a popular gym management software that also offers account balance tracking capabilities. The platform is well-rounded, providing custom-branded apps, billing and invoicing, and member management features for fitness businesses of all sizes.

Read More:

#3 Zen Planner Gym Account Balance Software

Zen Planner Review

Zen Planner provides account balance tracking within its comprehensive gym management software. It features custom-branded apps, billing and invoicing, and member management tools that make it easy for gym owners to keep track of their business finances.

Read More:

#4 ClubReady Gym Account Balance Software

ClubReady Review

ClubReady is a gym management platform that includes account balance tracking. Its feature set also consists of custom-branded apps, billing and invoicing, and member management tools, making it a versatile solution for fitness businesses.

Read More: Best ClubReady Alternative

#5 Pike13 Gym Account Balance Software

Pike13 Review

Pike13 offers account balance tracking as part of its gym management software suite. With custom-branded apps, billing and invoicing, and member management features, Pike13 is designed to help gym owners stay on top of their financials.

Read More: Best Pike13 Alternative

#6 Glofox Gym Account Balance Software

GloFox Review

Glofox is a gym management software that also provides account balance tracking functionality. The platform comes equipped with custom-branded apps, billing and invoicing, and member management features to support gym owners in managing their finances.

Read More: Best Glofox Alternative

#7 PushPress Gym Account Balance Software

PushPress Review

PushPress is a gym management software that offers account balance tracking, alongside other useful features like custom-branded apps, billing and invoicing, and member management. PushPress helps gym owners keep track of their financials while running their business efficiently.

Read More:

#8 TeamUp Gym Account Balance Software

TeamUp Review

TeamUp is a gym management platform that includes account balance tracking as one of its key features. It also offers custom-branded apps, billing and invoicing, and member management tools, providing gym owners with a comprehensive solution for their financial management needs.

Read More: Best TeamUp Alternative

Case Studies: Utilizing Gym Account Balance Tracking Software

In the world of fitness and gym management, having a handle on your members’ account balances is crucial. The effectiveness of the account balance tracking feature of gym management software like Exercise.com can be seen in the following example case studies.

Case Study 1: Improving Financial Transparency with Balance Tracking

John, a gym owner, was having difficulties with managing member account balances manually. After implementing Exercise.com’s account balance tracking system, he could easily view each member’s balance at a glance. This feature also allowed his members to view their own balances via the custom-branded app, improving transparency and trust between the gym and its members.

Case Study 2: Streamlining Payment Collections

Anna, a fitness studio owner, used to spend hours each month calling members to remind them of due payments. After transitioning to Exercise.com’s gym management software, Anna was able to automate these reminders, which were sent out via the app when a member’s balance was due. This greatly reduced the time she spent on collections and improved her studio’s payment rates.

Case Study 3: Identifying Trends and Making Informed Decisions

Mike, who owns a chain of fitness centers, struggled to identify trends in his businesses’ revenue due to inconsistent record-keeping. With Exercise.com, Mike could use the account balance tracking feature in conjunction with comprehensive reporting tools to better understand his revenue flow. This information enabled him to make data-driven decisions about offers, membership pricing, and more.

Read More: Best Gym Reporting Software

Case Study 4: Enhancing Member Experience

Sarah, a boutique gym owner, wanted to provide a seamless experience for her members. With Exercise.com’s account balance tracking, her members were able to check their balances, view their payment history, and make payments directly through the app. This level of convenience enhanced the overall member experience and boosted retention rates.

Read More: Best Gym Member Engagement Software

Case Study 5: Simplifying Staff Training

Paul, a gym owner, was finding it challenging to train new staff members on managing and tracking member account balances. The intuitive design and user-friendly interface of Exercise.com made it easy for his staff to learn and manage the system, freeing up more of their time to focus on member services and gym operations.

These case studies demonstrate the value of having an efficient and reliable gym account balance tracking system. By choosing a comprehensive gym management software like Exercise.com, gym owners can streamline their operations, enhance member experience, and make informed business decisions.

Read More: Best Gym Staff Management Software

FAQ: Gym Account Balance Tracking Software

What is gym account balance tracking software?

Gym account balance tracking software is a feature included in gym management software solutions that allows you to monitor the financial status of your members’ accounts. It provides a clear overview of all outstanding balances, completed transactions, and due payments.

How can account balance tracking software benefit my gym?

Account balance tracking software can improve the efficiency of your financial management processes. It allows for easy tracking of member payments, reduces the risk of errors associated with manual tracking, and can automate payment reminders, thus improving your gym’s revenue collection.

Can members view their account balance through the software?

Yes, with gym management software like Exercise.com, members can check their account balances, view their payment history, and make payments directly through the custom-branded app. This level of transparency can enhance the member experience and boost retention rates.

Can the software send automated reminders for due payments?

Yes, one of the key features of account balance tracking software is the ability to automate payment reminders. This means you can set up the system to automatically send out reminders when a member’s balance is due, saving time and improving payment rates.

Read More: Best Gym Software with Automation Marketing

Is it difficult to train staff to use account balance tracking software?

No, most gym management software solutions like Exercise.com are designed with user-friendly interfaces that make them easy to learn and use. This means less time spent on training and more time available for staff to focus on member services and gym operations.

Can account balance tracking software help me make business decisions?

Absolutely. The software can provide comprehensive reporting on your revenue flow, allowing you to identify trends and make data-driven decisions about offers, membership pricing, and more.

How secure is gym account balance tracking software?

Security is a top priority for gym management software providers. Solutions like Exercise.com use secure servers and encryption to protect your data. Furthermore, they comply with industry standards and regulations for financial transactions, ensuring the safety of your members’ financial information.

Read More: Exercise.com Security

Can the software handle different payment plans?

Yes, most gym management software solutions can handle various payment plans, including monthly, quarterly, yearly, or customized payment schedules. This flexibility allows you to cater to the needs of your diverse membership base.

Read More: Best Gym Payment Processing Software

These FAQs should provide a comprehensive understanding of the benefits and functionalities of gym account balance tracking software. It’s an essential tool for modern gym management, and choosing a comprehensive solution like Exercise.com can significantly improve your gym’s operations and member experience.

Wrapping Up: The Power of Top-Notch Gym Account Balance Tracking Software

In today’s highly competitive fitness industry, leveraging the right gym account balance tracking software can give your business a significant edge. It not only streamlines your financial management processes but also enhances the member experience, leading to improved retention rates.

While there are several software options available, Exercise.com stands out with its comprehensive gym management solution. It uniquely combines account balance tracking with other critical features like fitness assessments, workout software, and a custom-branded app.

Remember, the right software doesn’t just save you time and effort; it empowers you to grow your business strategically. So don’t wait—take the leap today! Book a demo with Exercise.com and experience firsthand how our gym account balance tracking software can revolutionize your gym operations. The ultimate tool for financial efficiency and member satisfaction is just a click away!

Tony Gentilcore
Exercise.com makes my life easier by providing an all-in-one solution and the opportunity to help those who otherwise would never have access to my programming!
Tony Gentilcore
Founder, Core Online

Get a demo now!

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Tyler Spraul is the director of UX and the head trainer for Exercise.com. He has his Bachelor of Science degree in pre-medicine and is an NSCA-Certified Strength and Conditioning Specialist® (CSCS®). He is a former All-American soccer player and still coaches soccer today. In his free time, he enjoys reading, learning, and living the dad life.
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