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6 Best Gym Member Management Software in 2023

6 Best Gym Member Management Software in 2023

Posted by Tyler Spraul, Certified Strength and Conditioning SpecialistĀ® (CSCSĀ®) on April 16, 2023 ā€” Updated on November 14, 2023

The best gym member management software makes it easy to manage gym members, engage them, and retain them. Compare Exercise.com, Mindbody, Zen Planner, and more.

Best Gym Member Management Software

Everyone from front desk staff to personal trainers and even gym members themselves can manage gym member accounts easily and efficiently with the best gym management software with easy member management functionality. Read on to learn why Exercise.com is the best platform for managing your entire gym in one place, and then compare member management software options for gyms.

Gym owners and fitness center managers face increasing pressure to provide a personalized and engaging experience for their gym members. With the help of gym member management software, however, this task can become significantly easier. From attendance tracking and workout plan creation to virtual training sessions and custom-branded mobile apps, gym member management software offers a wealth of functionality to help streamline operations and improve member engagement. In this article, we’ve explored some of the top gym member management software options on the market, comparing features and pricing to help you choose the best fit for your business.

APEC
Exercise.com is simply the best. We were using three or four different apps or softwares to do what we can now do all in one with the Exercise.com platform.
Brandon Stroupe
Founder and President, APEC Sports Performance

Get a demo now!

Compare the Best Gym Member Management Software Solutions

SoftwareCustom-branded mobile appMember managementAttendance trackingWorkout plan creationVirtual training sessionsCRM toolsSchedulingPoint-of-sale systemMarketing toolsPerformance trackingBillingPricing
Exercise.comYesYesYesYesYesYesYesYes (beta)YesYesYesCustom pricing based on specific needs
MindbodyLimitedYesNoNoNoYesYesYesYesNoNoMindbody Pricing
Zen PlannerLimitedNoNoNoNoNoYesNoYesNoNoZen Planner Pricing
Club OSNoYesYesYesYesNoYesNoYesNoNoClub OS Pricing
WodifyLimitedYesYesYesNoNoNoNoNoYesNoWodify Pricing
Perfect GymLimitedYesNoNoNoNoYesYesYesNoYesPerfect Gym Pricing

As you can see, Exercise.com offers a custom-branded mobile fitness app and virtual personal training session software, which sets it apart from the other options. Mindbody and Zen Planner offer CRM and marketing tools, while Club OS and Perfect Gym offer a range of features including virtual training sessions. Wodify is specifically designed for CrossFit gyms and offers performance tracking tools.

In terms of pricing, Exercise.com, Club OS, and Perfect Gym offer custom pricing based on specific needs, while Mindbody and Wodify have set pricing starting at $129/month and $119/month, respectively. Zen Planner offers pricing starting at $117/month.

Ultimately, the best gym member management software for your gym or fitness center will depend on your specific needs and budget. It’s important to carefully evaluate each option and choose the one that offers the features and pricing that best align with your business goals.

When running a gym or fitness center, member management can be a daunting task. From tracking member attendance and payments to creating workout plans and managing personal training sessions, there are many aspects to keep track of. Fortunately, there are several gym member management software options available to help streamline these processes.

In this article, we will review some of the top fitness club member management software options on the market, comparing features and pricing to help you make an informed decision. Our top choice for the best gym member management software is Exercise.com.

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#1 Exercise.com Gym Member Management Software

Exercise.com is an all-in-one gym member management software that offers a comprehensive suite of features for gym owners, personal trainers, and members. With Exercise.com, you can manage member profiles and payments, track attendance, create and assign workout plans, and even offer virtual training sessions.

One of the standout features of Exercise.com is its custom-branded gym mobile app, which allows gym owners to offer a fully branded experience to their members. The app includes features like workout tracking, progress tracking, and nutrition tracking, making it a valuable tool for members looking to achieve their fitness goals.

In terms of pricing, Exercise.com offers custom pricing based on the specific needs of each gym or fitness center. This means that you only pay for the features you need, making it an affordable option for gyms of all sizes.

Manage gym members with ease.

Client Management

Book appointments for parents and dependents with ease. (Read More: Best Gym Booking Software)

Booking

Engage with members via automations.

Gym Member Engagement

Gym check-in software that makes your life easy. (Read More: Best Gym Check-In Software)

Check-Ins

Create classes and fitness groups.

Online Groups

Manage fitness challenges.

Challenges

Create workout plans for parents and dependents, teams and more.

Workout Plan Creator

Process payments for open gym, classes, and personal training.

Gym Payments

Communicate with gym members, athletes, team members, personal training clients, class members, parents, and dependents via SMS, email, and in-app push notification.

SMS

Use fitness leaderboards to track event performance and inspire healthy competition.

Leaderboards

View performance over time, track personal records, and other fitness stats with performance reporting dashboards.

Performance Reporting

And of course, view all of your gym business reports easily too.

Gym Reports

All from your custom-branded fitness apps.

Custom Branded Apps
Core Online Mobile Fitness App
“My custom-branded apps have made my life easier and helped streamline my online training, which in turn has transformed into a pretty awesome additional revenue stream for me and my family.”
Tony Gentilcore
Founder, Core Online

Want to learn how your gym can take it to the next level? Get a demo now!

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#2 Mindbody Gym Member Management Software

Mindbody Review

Mindbody is another popular gym member management software that offers a wide range of features for gym owners and members. With Mindbody, you can manage member profiles and payments, schedule classes and appointments, and even sell retail products through an integrated point-of-sale system.

One of the unique features of Mindbody is its gym customer relationship management (CRM) tools, which allow gym owners to track customer interactions and create targeted marketing campaigns to drive membership sales. However, Mindbody’s pricing can be on the higher side, making it less accessible for smaller gyms and fitness centers.

Pros

  • Comprehensive member management system.
  • Integrated scheduling feature for sessions and classes.
  • Equipped with marketing tools for brand promotion.
  • Features a point-of-sale system.

Cons

  • No virtual training sessions.
  • Limited custom-branded mobile app capabilities.

Mindbody is a prominent player in the world of fitness club software. Designed to cater to the unique demands of fitness professionals and gym owners, its member management system efficiently handles every detail of gym memberships. While it lacks virtual training sessions, the platform compensates with its scheduling feature, which is particularly useful for booking classes and individual sessions.

Marketing is an integral part of any business, and Mindbody doesn’t lag in this regard. The platform offers robust marketing tools that gym owners can utilize to boost their brand and reach a wider audience. Plus, the integrated point-of-sale system streamlines payment processes, ensuring that transactions are smooth for both gym owners and members.

The realm of gym membership management software has seen significant advancements, and Mindbody is well-equipped to keep pace. Its features cater to the needs of both large and small gym membership software demands. Health club member management is a breeze with Mindbody, as it centralizes all member-related data, schedules, and more. This emphasis on centralized data makes it an attractive choice for gym owners who want a hassle-free experience. Furthermore, despite its limited mobile app customization, it’s a reliable choice for fitness establishments that prioritize efficiency.

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#3 Zen Planner Gym Member Management Software

Zen Planner Review

Zen Planner is a gym member management software that focuses on providing scheduling and payment processing tools for gym owners. With Zen Planner, you can create class schedules, manage member attendance, and process payments through an integrated payment gateway.

In addition to these features, Zen Planner also offers integrated marketing tools, including email and social media marketing, to help gym owners promote their business and drive member sign-ups. However, some users have reported that the software can be difficult to navigate and set up initially.

Pros

  • Integrated scheduling for streamlined bookings.
  • Efficient marketing tools to enhance brand visibility.

Cons

  • Limited mobile app capabilities.
  • Lacks member attendance and performance tracking features.

Zen Planner has established its foothold in the fitness club software sector with a keen focus on simplicity and efficiency. The platform’s scheduling tool is adept at managing bookings for both classes and individual sessions. It might not boast extensive mobile app customization, but it compensates with its core features tailored for gym management.

While Zen Planner might not offer member attendance and performance tracking, its suite of marketing tools ensures that gym owners can effectively boost their brand’s presence in the market. Effective brand promotion is crucial in today’s digital age, and Zen Planner aids in that endeavor.

For gyms and health clubs seeking straightforward software solutions, Zen Planner might be the ideal choice. The platform excels in the basics, ensuring that daily operations are streamlined. Its fitness club online member management capabilities allow gym owners to manage memberships efficiently. Even without the bells and whistles of some competitors, Zen Planner remains a reliable choice for those prioritizing essential features and user-friendliness.

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#4 Club OS Gym Member Management Software

ClubOS Review

Club OS is a gym member management software that offers a wide range of features, including member management, scheduling, and marketing tools. With Club OS, you can track member attendance, create and assign workout plans, and even offer virtual training sessions.

One of the standout features of Club OS is its lead management tools, which allow gym owners to track leads and conversions from initial contact to membership sign-up. However, some users have reported that the software can be slow to load and that the customer support can be lacking.

Pros

  • Offers member management and attendance tracking.
  • Enables workout plan creation for personalized training.
  • Provides virtual training sessions for remote engagement.

Cons

  • No custom-branded mobile app.
  • Lacks performance tracking and marketing tools.

Club OS stands out in the realm of fitness club software with its comprehensive approach to member management. Designed to cater to the modern gym’s needs, it ensures members are efficiently tracked with its robust attendance system. Club OS also understands the evolving landscape of fitness training. Hence, it offers virtual training sessions, allowing gyms to engage with their members remotely.

Though the absence of a custom-branded gym mobile app might seem like a limitation, Club OS compensates with features like workout plan creation (via integration for more robust functionality). This ensures that gym trainers and fitness professionals can provide tailored plans for their clients. However, one notable area where Club OS could improve is by introducing performance tracking and robust marketing tools.

When considering software for gym membership management, Club OS’s offerings cater to the essential demands of gym owners. With the rising trend of virtual fitness coaching, having a system that offers remote training sessions is a boon. This makes Club OS a preferred choice for gyms that aim to expand their online presence and engage members beyond the physical confines of their establishment.

For gym owners seeking a comprehensive gym membership management system, Club OS is hard to overlook. The platform goes beyond basic fitness club software functionalities by providing tools tailored for today’s digital age. While it shines as a fitness membership management solution, it is also proficient as a small gym membership software, making it suitable for establishments of various sizes.

It’s essential to note that in the vast sea of health club member software options, the absence of certain features in Club OS, such as a custom-branded mobile app, can be a limitation for some. But for gyms primarily focused on member management, attendance tracking, and virtual training, Club OS has proven to be a reliable gym online member software choice.

However, compared to Exercise.com, which offers a custom-branded mobile app among other advanced features, Club OS falls a bit short. Choosing Exercise.com ensures you get a comprehensive solution tailored for all your gym management needs.

Read More: Best Club OS Alternative

#5 Wodify Gym Member Management Software

Wodify Review

Wodify is a gym member management software that is specifically designed for CrossFit gyms and fitness centers. With Wodify, you can manage member profiles and payments, track attendance, and create and assign workout plans.

One of the unique features of Wodify is its integrated performance tracking tools, which allow members to track their progress and compete with other members. However, Wodify’s pricing can be on the higher side, making it less accessible for smaller gyms and fitness centers.

Pros

  • Efficient member and attendance management system.
  • Enables workout plan creation.
  • Provides performance tracking to monitor member progress.

Cons

  • Limited custom-branded mobile app capabilities.
  • Doesn’t offer virtual training sessions.

Wodify is a distinctive player in the fitness membership management software landscape. It brings a suite of features tailored to optimize gym operations, including a proficient member and attendance management system. The platform’s emphasis on workout plan creation ensures that gym trainers can provide specific and effective plans to their members.

Performance tracking is another area where Wodify shines. By allowing gym owners and trainers to monitor the progress of their members, it facilitates a more personalized training approach. However, the platform’s limited custom-branded mobile app capabilities and the absence of virtual training sessions might be points of contention for some gym owners.

In the dynamic landscape of gym owner software, Wodify remains committed to delivering features that matter the most. The platform’s focus on member management, workout planning, and performance tracking positions it as a formidable option for gyms of all sizes. For establishments that prioritize member engagement and progress monitoring, Wodify is undoubtedly a worthy contender.

Diving into the realm of health club member management, Wodify stands out with its dedication to performance tracking. This is a feature often sought after in fitness club online member management software, as it provides invaluable insights into members’ progress. As gym owner software, Wodify ensures that professionals can tailor their training approaches based on real-time data. Its strengths as a fitness club membership software make it suitable for both small-scale gyms and larger establishments.

Despite the limitation in its mobile app capabilities, when it comes to software for gym membership management, Wodify’s offerings are hard to surpass. It embodies what many consider the best member management software for gyms. Yet, when stacked against Exercise.com and its vast array of features including a fully customizable app, Wodify has some catching up to do. With Exercise.com, you’re investing in the future of your gym’s success.

Read More: Best Wodify Alternative

#6 Perfect Gym Gym Member Management Software

PerfectGym Review

Perfect Gym is a gym member management software that offers a wide range of features, including member management, scheduling, and billing. Additionally, Perfect Gym provides marketing tools that can help gym owners and staff promote their business and attract new members.

With Perfect Gym’s member management features, gym owners and staff can easily manage member profiles, track attendance, and process payments. This can help streamline operations and reduce administrative work, allowing staff to focus on providing a high-quality fitness experience to members.

Pros

  • Comprehensive member management system.
  • Integrated point-of-sale system for smooth transactions.
  • Offers billing management to streamline financial processes.

Cons

  • No virtual training sessions or performance tracking.
  • Limited mobile app customization.

Perfect Gym is a renowned name in the fitness club member software sector, known for its robust member management capabilities. The platform excels in simplifying membership processes, ensuring gym owners can focus more on training and less on administrative tasks. One of its standout features is the integrated point-of-sale system, which ensures seamless transactions for both members and gym owners.

Despite its proficiency in member management and billing, the absence of virtual training sessions and performance tracking features might deter some. However, Perfect Gym’s commitment to streamlining gym operations is evident in its offerings, including its efficient billing management system.

In the evolving world of health club member management software, Perfect Gym maintains its position by consistently delivering on the essentials. Its comprehensive member management, combined with seamless transaction processes, makes it a favorite among gym owners. For those seeking a no-frills, efficient gym management software, Perfect Gym stands as a strong recommendation.

Perfect Gym’s scheduling features allow gym owners to create and manage class schedules and appointments, making it easy for members to sign up for classes and personal training sessions. The software also offers billing and payment processing tools, allowing gym owners to easily manage payments and reduce the risk of payment errors or late payments.

One of the standout features of Perfect Gym is its marketing tools, which can help gym owners and staff promote their business and attract new members. The software includes email and the best fitness SMS marketing tools, social media integration, and lead management tools, allowing gym owners to create targeted marketing campaigns and track the success of their efforts.

Overall, Perfect Gym offers a comprehensive suite of features to help gym owners and staff manage their operations and provide a personalized fitness experience to members. With its marketing tools and billing and payment processing features, it can also help gym owners promote their business and attract new members.

In the bustling world of fitness club membership management software, Perfect Gym has made its mark with its attention to detail in member management. Designed to simplify operations at the fitness club front desk, its management software ensures that the administrative tasks do not overshadow the core fitness activities. Its prowess in billing management positions it strongly among other health club member management system options.

As gym membership system solutions continue to evolve, Perfect Gym’s commitment to integrating essential features without overcomplicating the user experience makes it a top choice for many. Whether you’re a small gym or a large-scale fitness center, Perfect Gym’s software caters to diverse needs. But, when it comes to a holistic approach, Exercise.com remains unbeatable. The platform not only offers all the features Perfect Gym does but expands on them, providing gym owners with a truly comprehensive management tool.

Read More: Best Perfect Gym Alternative

How to Use Gym Member Management Software (Case Studies & Examples)

Gym member management software can be a game-changer for gym owners and staff, providing a wealth of functionality to help manage members and streamline operations. Let’s look at some specific case studies of how gym owners and staff can use this software:

  1. Attendance tracking: Gym owners and staff can use attendance tracking to monitor member attendance and identify patterns or trends. For example, if a member stops attending classes or the gym altogether, staff can reach out to them to see if they need help or support. Additionally, if a particular class is consistently under-attended, gym owners can adjust the class schedule or promote the class more heavily to boost attendance.
  2. Workout plan creation: With gym member management software, gym owners and staff can create customized workout plans for individual members. For example, if a member is recovering from an injury, staff can create a plan that takes into account their specific needs and limitations. This personalized approach can help members feel more supported and engaged, which can lead to increased member retention. Read more about the best gym workout plan creator software.
  3. Virtual training sessions: In the wake of the COVID-19 pandemic, virtual training sessions have become increasingly popular. Gym owners and staff can use gym member management software to offer virtual training sessions to members, allowing them to continue their fitness journey from the comfort of their own homes. This can also help gyms reach a wider audience, as members who live too far away to visit the gym in person can still participate in classes and training sessions. Read more about the best gym software with virtual training.
  4. Billing and payment processing: Gym owners and staff can use billing and payment processing features to streamline their payment processes and reduce administrative work. For example, gym owners can set up automatic payment processing for monthly memberships, eliminating the need for manual invoicing and payment tracking. This can help reduce the risk of payment errors or late payments, improving cash flow and financial stability for the gym. Read more about the best gym payment processing software and the best gym point of sale (POS) software.
  5. Custom-branded mobile apps: With a custom-branded gym mobile app, gym owners can offer a personalized experience to their members. Members can use the app to track their progress, view class schedules, and even book virtual training sessions. Additionally, the app can be branded with the gym’s logo and colors, helping to build brand recognition and loyalty among members. Read more about the best gym mobile apps.

Overall, gym member management software can provide a wide range of benefits to gym owners and staff, from improved member retention and engagement to streamlined operations and reduced administrative work. By taking advantage of these features, gyms can create a more personalized and supportive experience for their members, ultimately leading to greater success and growth for the business.

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Buy Gym Member Management Software Online

The best gym member management software can be a valuable tool for gym owners and staff looking to streamline their operations, improve member engagement, and ultimately grow their business. From attendance tracking and workout plan creation to virtual training sessions and custom-branded mobile apps, there are a wide range of features available to help gym owners provide a personalized and supportive experience to their members. By carefully evaluating the options and choosing the software that best aligns with their needs and budget, gym owners can set their business up for long-term success and growth.

Memberships

Fitness club management software is essential for the smooth operation of any gym or health club. With the best fitness club management software, gym owners can efficiently handle gym membership management, member check-in processes, and fitness membership management. The integration of fitness club software and fitness club online member management software provides small gyms with the necessary tools to streamline their operations. Moreover, fitness club front desk management software and health club member software ensure an organized and efficient management system.

For gym owners seeking convenience, gym online member management software and gym online member software are perfect solutions. These software options allow gym owners to effectively manage their members’ data and activities. The software combines essential features like check-ins, membership details, and workout management software. The availability of software gym membership systems ensures that gym owners have an all-in-one system to cater to their members’ needs.

Gym Member Check-Ins

Check-Ins

When it comes to choosing the best member management software, fitness club membership software stands out. Its comprehensive features enable gym owners to efficiently handle member check-ins and manage all aspects of their fitness clubs. The integration of fitness club member software with fitness club membership management software guarantees a seamless and hassle-free experience.

Read More: Best Gym Member Check-In Software

Personalized Gym Member Automations

Gym Marketing Automations

To promote a positive gym experience, fitness club membership management software with automations is crucial. It allows gym owners to keep track of their members, ensuring that they have access to the best fitness club OS. With fitness club member software, gym owners can provide personalized services to their members, enhancing their overall satisfaction.

Health club member management software is designed to fulfill the specific needs of health clubs. Its features include health club member management, making it the ideal software for health club owners. The software helps health club owners maintain a smooth operation and offer the perfect gym experience to their members.

The utilization of fitness club management software, such as gym membership management systems, gym owner software, and health club member management software, is essential in today’s fitness industry. These software solutions provide the necessary tools to effectively manage memberships, streamline operations, and deliver exceptional customer service. With the perfect gym review, gym owners can confidently implement fitness club management software in English and witness significant improvements in their business.

Let us show you how Exercise.com can help you engage and manage your gym membership base so that you can grow your gym and better serve your gym members.

What is gym member management software?

Gym member management software is a tool used by gym owners and fitness center managers to streamline their operations and manage their members. It can include features like member profile management, attendance tracking, workout plan creation, and billing and payment processing.

How do I choose the best gym member management software for my business?

To choose the best gym member management software for your business, consider your specific needs and budget. Look for software that offers the features you need, such as attendance tracking or virtual training sessions, and compare pricing plans to ensure you’re getting the best value for your money.

Can gym member management software help me increase member retention?

Yes, gym member management software can help increase member retention by providing a more streamlined and personalized experience for members. Features like custom-branded mobile apps, virtual training sessions, and progress tracking can all help keep members engaged and motivated to achieve their fitness goals.

Can gym member management software help me attract new members?

Yes, gym member management software can help attract new members by providing a seamless sign-up and onboarding process and offering features like integrated marketing tools and lead management. A well-designed and user-friendly mobile app can also make a great first impression on potential new members.

Read More: How to Sell More Gym Memberships

Is gym member management software suitable for small gyms or fitness centers?

Yes, gym member management software can be suitable for small gyms or fitness centers, depending on the specific needs of the business. Some software options offer custom pricing based on specific needs, which can be more affordable for smaller businesses. It’s important to carefully evaluate the features and pricing of each software option to ensure it’s a good fit for your business.

Jimmy Myers Relentless Sports Performance
If you want to offer an elite service for the end user you need to get with the times and use elite level software that is intuitive, visually appealing, and effective. That is exactly what Exercise.com delivers to its clients.
Jimmy Myers
Owner/Trainer, Relentless Sports Performance

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Tyler Spraul is the director of UX and the head trainer for Exercise.com. He has his Bachelor of Science degree in pre-medicine and is an NSCA-Certified Strength and Conditioning SpecialistĀ® (CSCSĀ®). He is a former All-American soccer player and still coaches soccer today. In his free time, he enjoys reading, learning, and living the dad life.
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